Formatting Text

There are several things you can do to help make your text more interesting or more easily readable, including resizing it, changing its color, or applying effects such as bold, italic, or underline. Design themes will apply preset font size and color, but when you want to fit more text on a page or emphasize some text, resizing is handy; and when you want to emphasize certain text, changing its color or making it bold, for example, can make it stand out.

Change Text Color

  1. Click the Home tab.

  2. Select the text you want to format.

  3. Click the Font Color tool.

    Change Text Color

  4. Move your mouse cursor over the colors in the palette to preview them in the selected text.

  5. Click the More Colors option to view additional color choices.

    Change Text Color

  6. Click either the Standard or Custom tab.

  7. Click a color choice. Note that the Custom tab offers a Red/Green/Blue (RGB) color system that provides many more color choices and lets you make specific RGB settings.

  8. Click OK to close the Color dialog box and apply the new color.

    Change Text Color

Tip

Tip

Be careful about choosing lighter colors that are hard to read unless your slides have a dark background against which they can stand out. Likewise, don’t choose dark font colors against a dark background. Remember, the whole point of your presentation is to be readable by its viewers!

Tip

Tip

You can use the contextual toolbar that appears when you select text to change the font size and color or apply effects.

See Also

See Also

To change the background color of your slides so it works with your font color choices, see "Changing the Slide Background".

Change Text Size

  1. Click the Home tab.

  2. Select the text you want to resize.

  3. Click the arrow on the Font Size tool.

  4. Move your cursor over the sizes; they are previewed on the selected text.

  5. Click on a size to apply it.

    Change Text Size

Try This!

Try This!

Not every single font size is available on the font size list. Only very commonly used sizes are included. If you find you need a size somewhere in between the preset ones, you can also type a size, such as 100, 13, or 30, in the font size box to apply it.

Tip

Tip

Don’t make fonts so small they are difficult to read. Also note that as you add text to a placeholder, font sizes may shrink to fit all the text in. By keeping font sizes large enough to read and keeping your placeholder text to no more than six or so short bullet points, you ensure that your viewers can see your presentation’s contents clearly.

Apply Effects to Text

  1. Click the Home tab.

  2. Select the text you want to format.

  3. Click any of the following buttons to apply that format to the selected text:

    • Bold

    • Italic

    • Underline

    • Strikethrough

    • Shadow

  4. Click the arrow on the Character Spacing button.

    Apply Effects to Text

  5. Click the spacing you prefer, from Very Tight to Very Loose. Very tight spacing pushes letters close together while very loose spacing places them further apart.

    Apply Effects to Text

Try This!

Try This!

To create custom character spacing, click the More Spacing option on the Character Spacing list. In the Font dialog box that appears, on the Character Spacing tab, choose expanded or condensed from the Spacing list, and then specify by how many points this effect should be applied. Click OK to save the new setting.

Tip

Tip

Character spacing is also known as kerning. In the Font dialog box on the Character Spacing tab you can specify that the kerning you apply be used only for fonts of a certain size and above by selecting the Kerning For Fonts checkbox and selecting a font size.

Tip

Tip

Note that you can apply multiple effects to text, such as bold plus italic plus shadow, but don’t go overboard, or you’ll make the text too busy to read!

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