Appendix 4

Solutions to Payment Due Dates Self-Quiz

Invoice #1

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 General goods or services
(30 days)
(7 days)
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Mail
May 1
May 3
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 April 25
(+7)
(May 2)
April 27
(April 27)
Start date

Due date		 Later of acceptance or invoice receipt
Plus payment period
Payment due date		 (May 3)
(+30)
(June 2)

Invoice #2

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 General goods or services
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Electronic
April 10
April 10
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 April 7
+7
April 14
April 7
April 7
Start date Due date Later of acceptance or invoice receipt
Plus payment period
Payment due date		 April 10
+30
May 10

Invoice #3

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 General goods or services
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Electronic
April 10
April 10
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 April 7
+7
April 14
April 13
April 13
Start date

Due date		 Later of acceptance or invoice receipt
Plus payment period
Payment due date		 April 13
+30
May 13

Invoice #4

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 General goods or services
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Electronic
April 10
April 10
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 April 7
+7
April 14
April 16
April 14
Start date Due date Later of acceptance or invoice receipt
Plus payment period
Payment due date		 April 14
+30
May 14

Late acceptance, so the constructive acceptance date is used to determine the payment due date.

Invoice #5

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 Computer system/software

30 days
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Mail
August 7
August 9
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 August 5
+30
September 4
August 28
August 28
Start date Due date Later of acceptance or invoice receipt
Plus payment period
Payment due date		 August 28
+30
September 27

30-day acceptance period instead of normal 7 days.

Invoice #6

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 General goods or services
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Mail
August 17
August 19
August 23
September 1
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 August 15
+7
August 22
August 16
August 16
Start date

Due date		 Later of acceptance or invoice receipt
Plus payment period
Payment due date		 September 1
+30
October 1

Invoice #7

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 General goods or services
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Mail
August 17
August 19
August 30
September 1
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 August 15
+7
August 22
August 16
August 16
Start date Due date Later of acceptance or invoice receipt
Plus payment period
Payment due date		 September 1
+30-4 = +26
September 27

The invoice was returned four days late, so the payment period was reduced by four days.

Invoice #8

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 General goods or services
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Mail
August 17
August 19
September 29
October 1
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 August 15
+7
August 22
August 16
August 16
Start date Due date Later of acceptance or invoice receipt
Plus payment period
Payment due date		 October 1
+30-34 = -4
September 27

The invoice was returned after 41 days—that’s 34 days too long. Payment was due before the corrected invoice was received. Interest must be paid.

Invoice #9

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 General goods or services
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Mail
November 5
Not stamped
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 November 2


November 2
Start date Due date Later of acceptance or invoice receipt
Plus payment period
Payment due date		 November 5
+30
December 5

The invoice is not date-stamped. The vendor’s invoice date starts the clock.

Invoice #10

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 General goods or services
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Mail
November 5
Not stamped
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 November 4
November 11
Start date

Due date		 Later of acceptance or invoice receipt
Plus payment period
Payment due date		 November 5
+30
December 5

The invoice is not date-stamped. The vendor’s invoice date starts the clock. The due date would have been December 11 if the invoice had been stamped, but it is due six days sooner.

Invoice #11

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 General goods or services


Delivery ticket
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Delivery ticket
October 3
October 3
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 October 3


October 7
Start date

Due date		 Later of acceptance or invoice receipt
Plus payment period
Payment due date		 October 3
+30
November 2

For delivery tickets, the date of delivery starts the payment clock.

Invoice #12

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 Seafood
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Mail
January 10
January 10
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 January 10


January 10
Start date

Due date		 Later of acceptance or invoice receipt
Plus payment period
Payment due date		 January 10
+7
January 17

For meat and seafood, the due date is seven days after the delivery of the goods.

Invoice #13

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 Raw vegetables
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Mail
May 20
May 20
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 May 20


May 20
Start date

Due date		 Later of acceptance or invoice receipt
Plus payment period
Payment due date		 May 20
+10
May 30

For perishable agricultural products, the due date is ten days after the delivery of the goods.

Invoice #14

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 General goods or services


Payment date = December 30
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Mail
December 5
December 8
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 November 30


December 7
Start date

Due date		 Later of acceptance or invoice receipt
Plus payment period
Payment due date		 December 30

The contract specified the due date as December 30.

Invoice #15

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 Canned soups and seafood
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Mail
April 22
April 23
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 April 21


April 21
Start date

Due date		 Later of acceptance or invoice receipt
Plus payment period
Payment due date		 April 21
+7
April 28

This is a mixed invoice. Go with the earliest due date (seven days after delivery for seafood) or split into separate disbursement vouchers.

Invoice #16

Contract data Items ordered Payment period
Acceptance period
Other contract provisions		 General goods or services
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Electronic
March 1
March 1
April 27
June 10
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 February 28
+7
March 7
March 3
March 3
Start date

Due date		 Later of acceptance or invoice receipt
Plus payment period
Payment due date		 June 10
+30-50 = -20
May 21

The invoice was held 57 days before it was returned. Payment was already 20 days overdue when the corrected invoice was received.

Invoice #17

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 General goods or services
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Mail June
15 June
15 July
12 July 15
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 June 10
+7
June 17
June 17
June 17
Start date

Due date		 Later of acceptance or invoice receipt
Plus payment period
Payment due date		 July 15
+30+20 = +10
July 25

The invoice was held 27 days, so the payment period was reduced by 20 days.

Invoice #18

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 General goods or services
Fast Pay
Fast Payment contract
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Electronic
April 10
April 10
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 April 9


April 10
Start date

Due date		 Later of acceptance or invoice receipt
Plus payment period
Payment due date		 April 10
+15
April 25

Fast Pay invoices are due 15 days after receipt of invoice. Proof of acceptance is not required to make payment.

Invoice #19

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 Cost-reimbursable services


Interim payments on cost-reimbursable services
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Mail
July 2
July 5
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 June 30
+7
July 7
July 3
July 3
Start date

Due date		 Later of acceptance or invoice receipt
Plus payment period
Payment due date		 July 5
+30
August 4

Interim payments on cost-reimbursable contracts for services are subject to interest penalties if payment is not made within 30 days. Payment is to be made as soon as practicable.

Invoice #20

Contract data Items ordered
Payment period
Acceptance period
Other contract provisions		 Construction contract


Progress payments
Invoice data Method of invoice delivery
Vendor invoice date
Invoice received (date-stamped)
Date defective invoice returned
Date corrected invoice received		 Mail
January 20
January 21
Delivery data Actual delivery of goods/services
Plus acceptance period
Constructive acceptance
Actual acceptance
Earlier of constructive or actual		 January 15
+7
January 22
January 19
January 19
Start date

Due date		 Later of acceptance or invoice receipt
Plus payment period
Payment due date		 January 21
+14
February 4

Construction contract progress payments are due 14 days after the request (invoice) is received.

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