acquisition cycle, 20–22
acquisition package, 13
acquisition process
agency vision/need, 14
award or order, 16
chains of command, 16
funding, 15
market research, 14–15
overview, 13–14
postaward, 16
requirements definition, 15
solicitation released, 15
source selection, 15
ADA. See Antideficiency Act
adjusted gross income (AGI), 224
agency web sites, searching, 45
allowable costs, 77
Anti-Kickback Act, 137
Antideficiency Act (ADA), 59, 261
APL. See Approved Products List
approaching government officials, 19–20
appropriations committees, 254–255
Approved Products List (APL), 55
authorized negotiators, 193–194
BA. See basic agreement
BAA. See Buy American Act
BAFO. See best and final offer
basic agreement (BA), 86
basic ordering agreement (BOA), 86
basis of award (BOA), 188
best and final offer (BAFO), 65
BOA. See basic ordering agreement; basis of award
bona fide needs rule, 263
brand name or equal, 21
bribes, 122–124
budget cycle, 261–264
budget process, 255–260
budget request, 253–254
business lines activity, 3
Buy American Act (BAA), 161–162
CAGE code. See Commercial and Government Entity code
CAS. See cost accounting standards
CBP. See Customs and Border Protection
CFIUS. See Committee on Foreign Investment in the United States
chains of command, 16
channels program, 206
chief information officer (CIO), 4, 8–12
CICA. See Competition in Contracting Act
CLIN. See contract line item
Clinger-Cohen Act, 180
COFC. See Court of Federal Claims
commercial items, 38–39
commercial products, 204–205
Committee on Foreign Investment in the United States (CFIUS), 174–175
Competition in Contracting Act (CICA), 147
competitive range, 65
consultants, 22–23
continuing resolution (CR), 260–261
contract changes, 86–89
contract flow-down to indirect schedule holders, 206–207
contract line item (CLIN), 48, 64
cost accounting, 77–78
cost-reimbursement, 75–77
fixed price, 73–75
labor-hour, 81–82
letter, 82
time and materials, 78–81
contract vehicles
agreements, 85
basic agreements, 86
basic ordering agreement, 86
definite-quantity contracts, 83–84
indefinite-delivery indefinite-quantity contracts, 84–85
overview, 82–83
schedule blanket purchase agreements, 86
contracting methods
other than full and open competition, 68–69
overview, 61–62
request for proposals, 63–65
reverse auctions, 62–63
sealed bidding, 62
simplified acquisition, 66–68
statement of objectives, 65–66
statement of work, 65–66
contracting officer representative (COR), 37
contracting officers, 8, 36–38
contracting shops, 16
cooperative purchasing, 180
COR. See contracting officer representative
cost accounting standards (CAS), 77
cost contracts, 75
cost plus award fee (CPAF), 75
cost plus fixed fee (CPFF), 75
cost plus incentive fee (CPIF), 75
cost sharing contracts, 75
country of origin, determining, 167–170
Court of Federal Claims (COFC), 89, 148, 156–158
CPAF. See cost plus award fee
CPFF. See cost plus fixed fee
CPIF. See cost plus incentive fee
CR. See continuing resolution
CSP-1 form, 195–200
Customs and Border Protection (CBP), 168–169
cybersecurity
Common Criteria for Information Technology Security Evaluation, 54
Federal Information Processing Standards, 52–54
Federal Information Security Management Act of 2002, 51–52
Federal Risk and Authorization Management Program, 54–55
Data Universal Numbering System (DUNS) number, 31
DDA. See difficult development area
debarment, 121
debriefs, 145–146
Defense Federal Acquisition Regulation Supplement (DFARS), 36
Defense Finance and Accounting Service (DFAS), 48
Defense Information Systems Agency (DISA), 55
Defense Logistics Information Service (DLIS), 31
Defense Security Service (DSS), 172
DFARS. See Defense Federal Acquisition Regulation Supplement
DFAS. See Defense Finance and Accounting Service
difficult development area (DDA), 228
DISA. See Defense Information Systems Agency
disciplined strategy, 23–24
DLIS. See Defense Logistics Information Service
domestic preference, 166–167, 171
Drug Free Workplace Act, 120
DSS. See Defense Security Service
DUNS number. See Data Universal Numbering System number
EAL. See Evaluation Assurance Level
EAR. See Export Administration Regulations
economic dimension of federal IT market, 17
economically disadvantaged women-owned small business (EDWOSB), 226
email lists, 26
employee interactions
affirmative action, 134
equal opportunity, 129–131
minorities, 131–132
people with disabilities, 133–134
Service Contract Act, 134–136
veterans, 133
women, 131–132
equitable adjustment, 86–89
ethics, 121–122
Evaluation Assurance Level (EAL), 54
evaluation criteria, 69–70
Export Administration Regulations (EAR), 173
fair and reasonable pricing, 70–73
False Claims Act, 110–112, 189
False Statement Act, 110
FAPIIS. See Federal Awardee Performance and Integrity Information System
FAR. See Federal Acquisition Regulation
FBO. See Federal Business Opportunities
FCPRPR. See fixed-ceiling-price with retroactive price redetermination
FedBizOpps. See Federal Business Opportunities
Federal Acquisition Regulation (FAR), 35–36
Federal Awardee Performance and Integrity
Information System (FAPIIS), 40–42, 67
Federal Business Opportunities (FBO)
accounts, 43
overview, 18–19
presolicitations, 45
record types, 44
searching, 42–43
System for Award Management, 29
Federal CIO, 4
federal IT spending categories, 3
federal market size, 1–2
Federal Risk and Authorization Management Program (FEDRAMP), 54–55
federal spending categories, 254
Federal Supply Classification (FSC) code, 33–34, 181
Federal Supply Schedule, 179
Federal Trade Commission (FTC), 170
federally funded research and development center (FFRDC), 239
FEDRAMP. See Federal Risk and Authorization Management Program
FFP. See firm fixed price
FFP-LOE. See firm fixed price, level of effort
FFRDC. See federally funded research and development center
final proposal revision (FPR), 65, 195
finance and accounting, 16
firm fixed price (FFP), 74
firm fixed price, level of effort (FFP-LOE), 74
fixed price incentives (FPI), 74
fixed price with prospective price redetermination (FPPPR), 74
fixed-ceiling-price with retroactive price redetermination (FCPRPR), 74
fixed-price with economic price adjustment (FP-EPA), 73–74
Fly America Act, 76
FOB. See freight on board
FOIA. See Freedom of Information Act
foreign ownership, control, or influence (FOCI)
board resolution, 172–173
Committee on Foreign Investment in the United States, 174–175
Defense Security Service, 172
overview, 171–172
possible mitigation measures against, 172
security control agreement, 173
special security agreement, 173–174
supply chain management, 175–176
voting trust, 174
foreign products and services
Buy American Act, 161–162
country of origin, determining, 167–170
domestic preference, DoD, 166–167
domestic preference, small business, 171
foreign ownership, control, or influence, 171–176
Trade Agreements Act, 162–166
former federal employees, hiring, 125–127
FP-EPA. See fixed-price with economic price adjustment
FPI. See fixed price incentives
FPPPR. See fixed price with prospective price redetermination
FPR. See final proposal revision
free trade agreements, 164
Freedom of Information Act (FOIA), 98–99
freight on board (FOB), 185
FSC. See Federal Supply Classification code
FTC. See Federal Trade Commission
fund certifying official, 16
GAO. See Government Accountability Office
General Services Administration (GSA), 117, 146. See also GSA Schedule
gifts, 122–124
Government Accountability Office (GAO)
debarment, 121
Federal Acquisition Regulation, 36
protests, 145, 147–149, 151–156
reverse auctions, 63
role, 5
government interactions, 128
government, defining, 1
governmentwide acquisition contract (GWAC), 84–85
gratuities, 122–124
growing from the inside, 22
GSA. See General Services Administration
GSA Acquisition Regulation (GSAR), 36
GSA Advantage, 188–189
GSA schedule
acceptance, warranty, and damages, 186
administration, 207–208
authorized negotiators, 193–194
commercial products, 204–205
contract flow-down to indirect schedule holders, 206–207
contracts, 46–47
CSP-1 form, 195–200
Federal Supply Schedule, 179
freight on board, 185
industrial funding fee, 186–187
labor rate matrix, 200–201
most favored customer, 187–190
multiple-award schedule, 179
negotiations, 194–195
Open Ratings, 191
overview, 46–47, 179–183
price adjustment, 204
price reduction clause, 187–190, 202–204
prompt payment, 185–186
pros and cons, 183–184
responsibility determination, 193
schedule proposal, 190–191
services, 205–206
shortcuts to approval, 191–192
small business subcontracting plan, 193
Trade Agreement Act, 193
GSAR. See GSA Acquisition Regulation
GWAC. See governmentwide acquisition contract
historically underutilized business zone (HUBZone), 213, 227–229
HUBZone. See historically underutilized business zone
IaaS. See infrastructure-as-a-service
IDIQ. See indefinite delivery, indefinite quantity contracts
IFB. See invitation for bid
IFF. See industrial funding fee
incumbents, displacing, 23–24
indefinite delivery, indefinite quantity (IDIQ) contracts, 150–151, 179
industrial funding fee (IFF), 186–187
infrastructure-as-a-service (IaaS), 55
International Traffic in Arms Regulations (ITAR), 173
investment review board (IRB), 255–256
invitation for bid (IFB), 15, 62
IRB. See investment review board
IRS Reform and Restructuring Act of 1998, 4
IT Dashboard, 19
ITAR. See International Traffic in Arms Regulations
job offers, 125
labor category matrix, 200–201
labor rate matrix, 200–201
lowest priced, technically acceptable (LPTA), 69
MAC. See multi-agency contract
Made in USA, 119, 170
marketing
email lists, 26
identifying stakeholders, 27
importance of, 24
mix, 26–27
prepping the message, 24–25
target account profile, 25–26
MAS. See multiple-award schedule
maximum order threshold (MOT), 188
micro-purchase threshold, 36
mission, 3
most favored customer, 187–190
MOT. See maximum order threshold
multi-agency contract (MAC), 84–85
multiple-award schedule (MAS), 179
myInvoice, 48
NAICS. See North American Industry Classification System
NAPCS. See North American Product Classification System
national interest determination (NID), 173–174
national item identification number (NIIN), 43
national stock number (NSN), 43
NATO Commercial and Government Entity (NCAGE) code, 31
national stock number, 43
NID. See national interest determination
NIIN. See national item identification number
nonmanufacturer rule, 220
Nonprocurement Common Rule, 118
nonseverable services, 263–264
North American Industry Classification System (NAICS), 31–33, 215
North American Product Classification System (NAPCS), 33
NSN. See national stock number
OCI. See organizational conflict of interest
OEM. See original equipment manufacturer
Office of Hearings and Appeals (OHA), 240
Office of Management and Budget (OMB), 2, 253
Open Ratings, 191
open source software, 58–59
operational dimension of federal IT market, 17
organizational conflict of interest (OCI), 20, 139–141
original equipment manufacturer (OEM), 175
payment, 47–49
performance work statement (PWS), 65
POET (political, operational, economic, and technical), 17–18
political appointees, 10
political dimension of federal IT market, 17
postaward audits, 190
preaward audits, 190
price adjustment, 204
price reduction clause, 187–190, 202–204
pricing, fair and reasonable, 70–73
Procurement Integrity Act, 154
Product Service Code (PSC), 33–34
program office, 16
prompt payment, 185–186
proprietary information
blended workforce, 97–98
copyright, 104–105
Freedom of Information Act, 98–99
government rights in technical data, 99–101
inadvertent disclosures, 96–97
proposals containing, 95–96
segregability, 101–102
software licenses, 102–104
protests
agency-level, 154
canceled solicitations, 154
Competition in Contracting Act, 147
Court of Federal Claims, 148, 156–158
deadlines, 153–154
effectiveness rate, 152
elimination of competitive range, 155
Government Accountability Office, 147–149, 151–156
GSA schedule orders, 156
impact on filing, 147
indefinite delivery, indefinite quantity contract, 150–151
multiple-award IDIQ orders, 156
negotiated procurement awards, 155
new evidence, 156
pre-bid, 149–150
prejudicial solicitations, 154
Procurement Integrity Act violations, 154–155
purpose, 146–147
relief, 152
set-asides, 154
simplified acquisition awards, 155–156
small businesses, 151–151, 239–244
types, 146
provisional authorization, 54
proxy agreement. See voting trust
PSC. See Product Service Code
PWS. See performance work statement
quality assurance plan (QASP), 66
reprogramming requests, 259
request for information (RFI), 14, 44, 64
request for proposals (RFP), 15, 44, 63–65
request for quotation (RFQ), 15, 44, 67
requirements, contributing to, 21
research firms, 22–23
responsibility determinations, 39–42, 193
RFI. See request for information
RFP. See request for proposals
RFQ. See request for quotation
rights
acceptance, 106–107
acceptance of services, 107
damages, 108
importance, 105–106
warranty, 107–108
Robinson-Patman Act, 207
SaaS. See software-as-a-service
SAFETY. See Support Anti-terrorism by Fostering Effective Technologies Act of 2002
sales, effect of budget cycle on, 261–264
SAM. See System for Award Management
SBA. See Small Business Administration
SBIR. See Small Business Innovation Research
SCA. See security control agreement
schedule proposal, 190–191
SDB. See small disadvantaged business
SDVOSB. See service-disabled veteran-owned small business
Section 508, 55–56
security control agreement (SCA), 173
Service Contract Act, 134–136
service-disabled veteran-owned small business (SDVOSB), 213, 229–230
services, 205–206
services contracts, 6–8
SETA. See systems engineering or technical assistance
severable services, 263–264
SIN. See special item number
Small Business Administration (SBA), 33, 151, 171
Small Business Innovation Research (SBIR), 237–239
Small Business Technology Transfer (STTR), 237–239
small businesses
8(a) business development program, 213, 230–233
affiliation, 215–216
annual recertification, 220
economic eligibility, 233–234
eligibility requirements, 235
family ownership, 234
government goals, 211–214
growing, 246–247
HUBZone, 213, 227–229
IT-relevant class waivers, 221
joint ventures, 216–217, 235
mentor-protégé, 217–218, 236–237
mergers and acquisitions, 219
organic growth, 219
presumptions of loss, 219–220
protests, 239–244
reseller size rules, 220–222
service-disabled veteran-owned small business, 229–230
set-asides, 171, 211
size determination, 215
Small Business Innovation Research, 237–239
Small Business Technology Transfer, 237–239
small disadvantaged businesses, 223–226
socioeconomically defined, 222–223
subcontracting, 245–246
subcontracting as prime, 218–219
subcontracting plan, 193
women-owned, 213, 226–227
small contracting opportunities, 45–46
small disadvantaged business (SDB), 213, 223–226
SmartBuy, 57
software-as-a-service (SaaS), 55
SOO. See statement of objectives
sources sought notice (SSN), 14, 44
SOW. See statement of work
special item number (SIN), 181
special security agreement (SSA), 173
SSN. See sources sought notice
statement of objectives (SOO), 64
statement of work (SOW), 64
STTR. See Small Business Technology Transfer
supply chain management, 175–176
Support Anti-terrorism by Fostering Effective
Technologies (SAFETY) Act of 2002, 108–109
System for Award Management (SAM)
Commercial and Government Entity code, 31
Data Universal Numbering System number, 31
Federal Supply Classification code, 33–34
NATO Commercial and Government Entity code, 31
North American Industry Classification System, 31–32
online registration record, 30
overview, 29
registering your business, 30
representations and certifications, 34–35
suspension and debarment, 117
systems engineering or technical assistance (SETA), 140
TAA. See Trade Agreements Act
TAP. See target account profile
target account profile (TAP), 25–26
taxes, delinquent, 119
taxpayer dollars, 20
technical dimension of federal IT market, 17–18
technology, federal attitudes toward, 5–6
temporary price reduction (TPR), 202–204
terminations, 112–114
third parties
anticompetitive behavior, 136–137
contingency fees, 139
kickbacks, 137–139
organizational conflicts of interest, 139–141
third-party assessment organization, 54–55
TINA. See Truth in Negotiations Act
TPR. See temporary price reduction
Trade Agreements Act (TAA)
Caribbean Basin countries, 163
exceptions, 162
free trade agreements, 164
GSA schedule, 164–166, 193, 207
IDIQ contracts, 164–166
least developed countries, 163
overview, 162
WTO GPA member countries, 163
Truth in Negotiations Act (TINA), 70, 109–110
unallowable costs, 77
Unfair Trade Practices, 119
VetBiz Vendor Information Pages Verification Program (VetBiz VIP), 230
Voluntary Product Accessibility Template (VPAT), 56
voting trust, 174
Wide Area Workflow (WAWF), 48
women-owned small business (WOSB), 213, 226–227
World Trade Organization Agreement on
Government Procurement (WTO GPA), 162–164