Working with the Pen and Annotations

A tool called a pen allows you to use a technology that Microsoft calls ink to write on your slides when running your show in Slide Show view. The Pen tool allows you to select different pen types, such as ballpoint, felt tip, and highlighter, and to change the ink color. You can use the pen to write on slides and then use an eraser tool to remove the writing, or use a command to remove all ink markings on a slide. At the end of your presentation you are offered the option of saving all your ink annotations or discarding them.

Choose a Pen Style and Color

  1. Click the Slide Show view icon to begin your presentation.

  2. Click the Pen button.

  3. Click on a pen style to select it.

  4. Click the Pen button again, and this time click Ink Color.

  5. Click on a color in the pop-up palette that appears.

    Choose a Pen Style and Color

Try This!

Try This!

You can also use the Pen menu to make changes to the cursor arrow that appears when the pen isn’t activated. Click the Pen button and click Arrow to return to the arrow cursor after using the pen; open the menu again and click Arrow Options and choose Automatic, Visible, or Hidden to set whether the arrow pointer is visible only when you move the mouse or all the time, or if it will be invisible.

See Also

See Also

If you choose a pen color other than the default to write on a slide, be aware that when you move to another slide the default pen color takes over again. For more about choosing a default pen color, see "Specify Show Options".

Make Annotations on Slides

  1. With a slide displayed in Slide Show view, click the Pen button and choose a pen style.

  2. Click on your screen and draw or write wherever you wish, or if you chose the highlighter pen style, click and drag over the object or text you want to highlight.

  3. To turn off the pen, click the Pen button and choose Arrow.

    Make Annotations on Slides

Erase Annotations on Slides

  1. Click the Pen icon.

  2. Choose Eraser.

    Erase Annotations on Slides

  3. Move your cursor over the annotation you want to remove.

  4. To erase all annotations on a slide, click the Pen button and choose Erase All Ink On Slide.

    Erase Annotations on Slides

Tip

Tip

Here are a few shortcuts for turning these tools on and off. To quickly change from the arrow cursor to the Pen, press Ctrl+P. To change from the arrow cursor to the Eraser, press Ctrl+E. To turn off the Pen or Eraser tools, you can simply press Escape on your keyboard.

Save Annotations

  1. Navigate to the end of a presentation in which you’ve made annotations.

  2. When you click to end the show, a dialog box appears.

  3. Click Keep to save your annotations and Discard if you don’t want to save them.

  4. Saved annotations appear on the slide in Normal view.

    Save Annotations

Tip

Tip

Note that after you save an annotation, even if you go back into Slide Show view, you can’t use the Eraser tool to erase it. That’s because ink annotations are objects that can be resized, rotated, moved, and so on, just like any other object. To remove them from your presentation in Normal view, you can simply click on them and press Delete.

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