Using the Ribbon

The ribbon is your control central in PowerPoint 2007. The default ribbon consists of seven tabs, although contextual tabs may appear now and then when working with certain types of objects or functions. An eighth tab, Add-Ins, appears if you install third-party programs and features such as Microsoft PowerPoint Presenter Tools, or a tool like the one I used to capture the screens for this book.

Display Tabs and Panes

  1. Click the Review tab.

  2. Click the Research button to open the Research pane.

    Display Tabs and Panes

  3. Click the Close button to close the pane.

    Display Tabs and Panes

  4. Click the Insert tab.

  5. Click the Shapes button, and then click on an item in the Shapes group. Click and drag anywhere on the slide to draw the shape.

  6. Note the Drawing Tools Format tab that appears (this is a contextual tab).

    Display Tabs and Panes

Try This!

Try This!

You can open dialog boxes associated with groups of tools by clicking the Dialog Box Launcher, a small arrow on the bottom right corner of many groups on the ribbon. This displays additional settings and features related to the ribbon functions.

Tip

Tip

The Add-Ins tab is where you can add programs or features that are not part of PowerPoint. You include add-in programs here using the PowerPoint Options in the File menu. For example, there are additional presenter tools or presentation notes tools you can include as add-ins.

Tip

Tip

Can’t find a tool? Some tools, such as Preview as a Web Page, are not on the ribbon. In that case, you have to add the tools to the Quick Access toolbar to perform the function. See the task Customize the Quick Access Toolbar later in this section for more about how to do this. There is also a helpful listing in PowerPoint Help that tells you how to find the tools you knew in PowerPoint 2003 in their new locations in PowerPoint 2007.

Show or Hide Enhanced ScreenTips

  1. Click the Office button to open the File menu.

  2. Click PowerPoint Options.

  3. Click Popular.

  4. Click the ScreenTip Style drop-down arrow and choose one of the settings:

    1. Show Feature Descriptions In ScreenTips displays larger ScreenTips with the tool button name and an explanation of its function.

    2. Don’t Show Feature Descriptions In ScreenTips displays only the tool button name.

    3. Don’t Show ScreenTips displays neither enhanced nor standard ScreenTips.

  5. Click OK.

    Show or Hide Enhanced ScreenTips

  6. Hover your mouse over a button on the ribbon and the appropriate setting takes effect (this shows the Show Feature Descriptions In ScreenTips setting).

    Show or Hide Enhanced ScreenTips

Tip

Tip

When you display either type of ScreenTip, keystroke shortcuts for tool button functions are also displayed, when they exist. So, for example, if you hover your mouse over the Paste button, you will see (Ctrl+V) in parentheses after the tool name in the ScreenTip. You can use this keystroke combination to perform a paste rather than clicking the button, if you wish.

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