Index
Symbols
1099 forms
independent contractors, setting up, 59
preferences, setting, 61
A
accessing
contributed reports, 415
Income Tracker feature, 142
pre-closing date transactions, 334
accountants
closing dates, setting, 333
QuickBooks Accountant, 279
rights, assigning, 331
accountant’s copy file, 323
accounting
assets, 362
bank account transfers, 363
bank deposits, 136
bills, 169
cash sales, 135
credit card charges, 386
credit card payments, 365
deposits as assets, 366
deposits/retainers, 390
depreciation, 370
distribution account withdrawals, 378
equity, 376
fixed asset sales
on invoices, 371
in journal entries, 372
foreign purchase transactions, 162-163
foreign sales transactions, 160-161
income, 114
income taxes, 314
inventory, 339
jobs, 227
liabilities, 382
loan payments, 395
loans, 391
manufacturing inventory, 339
payroll in company file, 65
payroll tax accruals, 384
prior period adjustments, 379
purchases, 169
sales, 114
sales receipts, 135
sales tax, 210
accounting preferences, configuring, 74-75
Account Listing report, 311
account numbers
sorting, 78
in QuickBooks Online, 76
administrator account password, 328
bank accounts
setting up, 19
transfers, 363
capital accounts, defined, 373
checking accounts, selecting, 189
credit cards
configuring, 385
default payment accounts, 365
recording charges, 386
currencies, assigning, 158
discount accounts, 209
distribution accounts
configuring, 377
defined, 377
recording withdrawals, 378
expense accounts, setting up, 20
income accounts, setting up, 20
income taxes, liabilities versus expenses, 315
liabilities, types of, 381
online bank accounts
transferring between, 304
opening balance equity account, 373
explained, 374
zeroing out, 375
recommended accounts, 20
Retained Earnings account, viewing, 380
tax lines, assigning, 310
vendor settings, entering, 90-91
accounts payable, 381
managing, 383
accounts receivable accounts, transferring from Quicken, 10
accounts receivable reports, creating, 141
activating
currencies, 157
inventory, 338
activities menu on lists, 105
activities, timer
creating, 248
editing, 255
invoicing, 256
viewing, 254
adding
multiple, 97
details to online transactions, 294-295
entries to drop-down lists, 93
to inventory, 343
multiple, 97
memorized transactions to icon bar, 218
online transactions
batch adding, 296
passwords, administrator account, 328
reports to icon bar, 218
sales tax agency, 201
transactions to memorized groups, 214
users, 329
multiple, 97
addresses
customers, changing, 91
email, saving, 124
employees, entering, 29
vendors
changing, 91
administrator account, passwords, 328
advances
receiving, 137
recording, 390
all rights, assigning, 330
A/R Aging Detail report, creating, 141
A/R Aging Summary report, creating, 141
assemblies, classifying, 344
assets
defined, 359
deposits as, 366
depreciation
calculating, 369
recording, 370
fixed assets
in Chart of Accounts, 367
defined, 359
in Fixed Asset Item List, 368
naming, 368
recording, 362
selling, taxes on, 362
assigning
classes, payroll, 265
currencies
to account types, 158
to customers/vendors, 156
online transactions to open vendor bills, 299
reports to report groups, 410
rights
all rights, 330
sales tax rates to customers, 203
tax lines to accounts, 310
associating customers with purchases, 128
attaching documents to transactions, 176, 423-424
authorizing petty cash expenditures, 364
auto-matched transactions, 299
B
backing up company file, 8, 320-322
online backup service, 326-327
restoring from backup, 324-325
types of backup, 323
balance due from customers, entering, 82
balances, reconciling bank statements, 361
bank accounts
for checks, selecting, 189
setting up, 19
transfers, recording, 363
bank deposits, recording, 136
bank feeds
preferences, configuring, 284
renaming rules, 298
types of, 285
banks
changing, 285
online banking. See online banking
bank statements, reconciling, 360-361
Basic Payroll, 25
batch adding online transactions, 296
printing invoices, 122
benefits, configuring
sick benefits, 33
vacation benefits, 34
billable expenses
preferences, configuring, 127
billing groups
batch invoicing, 119
managing, 120
billing rates, setting, 29
bills. See also purchase orders
discounts, 184
due dates, 170
foreign purchase transactions, recording, 162
Intuit QuickBooks Bill Pay Service, 301
online payments
making, 301
open vendor bills, assigning online transactions, 299
payments
deleting, 188
making, 183
preferences, configuring, 170
recording, 169
recurring, 216
unpaid bills, viewing, 182
vendors, entering, 175
bounced checks, recording, 153-154
budgets
in first year, 263
saving, 261
C
calculating depreciation, 369
canceling
check printing, 194
capital accounts, defined, 373
Carousel View (Report Center), 400
cash, tracking petty cash, 364
cash sales, recording, 135
changing
banks, 285
invoice preferences, 116
start date, 18
charging customers
sales tax, 203
Chart of Accounts List, 105
fixed assets, 367
in foreign currencies, adding, 158
tax lines, assigning, 310
checklists
transactions, 325
check register, explained, 185
bounced checks, recording, 153-154
preferences, configuring, 189-190
voiding
classes
defined, 265
forms, 268
payroll, 265
reports, preparing, 269
Classic (Register) Mode (bank feeds), 284
classifying parts and assemblies, 344
clearing opening balance equity account, 375
closed periods, voiding checks, 197
closing date, company file
exception report, 335
setting, 333
user access, 334
closing entries, year-end, 380
collapsing report details, 418
collection letters, creating, 148-150
Collections Center, enabling, 146-147
color-coding accounts, 425-426
color schemes, configuring, 73
company file
online backup service, 326-327
restoring from backup, 324-325
types of backup, 323
changing company data, 14
closing date
exception report, 335
setting, 333
user access, 334
checklist of information needed, 16-17
questions in EasyStep Interview, 15
definition of, 12
Favorites menu, creating, 419-420
historical data, entering, 22
incompatibility with Quicken, 9
payroll, recording, 65
sample files, practicing with, 11
saving options, 320
start date
changing, 18
selecting, 18
storing in multiuser office, 6
transferring
from older QuickBooks versions, 7-8
company preferences
reminders, configuring, 223
Company Snapshot
compound interest, calculating, 393
configuring
color schemes, 73
credit cards, 385
direct deposit, 44
distribution accounts, 377
employees
address information, 29
payroll information, 30
payroll tax information, 31-32
personal information, 28
payroll
preferences, 24
sick benefits, 33
vacation benefits, 34
preferences
1099 form, 61
bank feeds, 284
billable expenses, 127
bills, 170
company general preferences, 70-71
email, 123
estimates, 226
finance charges, 130
jobs, 226
job status, 232
payroll, 24
personal general preferences, 68-69
sales & customers, 113
spelling, 258
time tracking, 242
company preferences, 223
personal preferences, 222
reports
personal preferences, 403
contact information in timer, 254
contractors. See independent contractors
contributed reports, accessing, 415
converting. See transferring
corporations, tax forms, 309
cost, inventory items, 343
counting inventory, 354
credit cards, 381
charges
downloading, 385
recording, 386
configuring, 385
payments, recording, 365
transactions, downloading, 287
credit limits, 229
credits, issuing, 134
.csv format, exporting reports to, 417
accounts, assigning, 158
chart of accounts, adding, 158
customers, assigning, 156
exchange rates, updating, 159
home currency adjustment, 165
multiple currencies, enabling, 155
purchase transactions, recording, 162-163
Realized Gains & Losses report, viewing, 164
sales transactions, recording, 160-161
selecting, 157
Unrealized Gains & Losses report, viewing, 163
vendors, assigning, 156
current liabilities, defined, 391
current year, voiding checks, 195-196
customer information
overriding, 68
updating, 71
customer invoices. See invoices
customers
multiple, 97
addresses, changing, 91
balance due, entering, 82
billable expenses, charging, 127-129
bounced checks, recording, 153-154
collection letters, creating, 148-150
contact information in timer, 254
credits/refunds, issuing, 134
currencies, assigning, 156
Income Tracker feature, 142
invoicing, timer activities, 256
jobs, creating, 228
messages, saving, 134
payments, receiving, 133
preferences, configuring, 113
purchases, designating, 128
sales tax, charging, 203
specific job information, entering, 231
tax-exempt customers, 206
custom invoices, 114
customizing
employee information, 29
forms, 116
D
data layout, customizing forms, 274-277
date of deposit, date of receipt versus, 139
date of eligibility on invoices, 140
date of receipt, date of deposit versus, 139
dates
closing date
exception report, 335
setting, 333
user access, 334
income taxes, troubleshooting, 313
on invoices, importance of, 115
jobs, tracking, 234
keyboard shortcuts, 70
reports, troubleshooting, 410
debts. See liabilities
deductions (payroll), configuring, 36-38
default accounts, credit card payments, 365
default price on inventory, editing, 356-357
default sort order of lists, 79
default views, Company Snapshot as, 399
deleting
bill payments, 188
memorized transactions, 221
online transactions, 300
users, 329
deposits
as assets, 366
depreciation
calculating, 369
recording, 370
descriptions, jobs
listing, 234
tracking, 234
design
logos, 273
designating sales reps, 38
desktops
saving, 73
view preferences, configuring, 72-73
details
adding to online transactions, 294-295
reports, collapsing, 418
Direct Connect (bank feeds), 285-287
direct deposit
configuring, 44
explained, 45
direct processing credit cards, 365
discount accounts, 209
Discount items, 95
discounts
on bills, 184
early payment discounts, entering, 139-140
sales discounts, entering, 138
sales tax, 209
display options, reports, 406
distribution accounts
configuring, 377
defined, 377
recording withdrawals, 378
documents, attaching to transactions, 176, 423-424
downloading
credit card transactions, 287, 385
forms
federal taxes, 316
state taxes, 317
down payments
on customer invoices, 390
receiving, 137
drop-down lists, adding entries, 93
due dates
bills, 170
sales tax, 200
E
early payment discounts
sales tax, 209
EasyStep Interview
checklist of information needed, 16-17
creating new company file, 12-14
questions in, 15
stopping/restarting, 21
editing
due dates on payroll taxes, 46-47
inventory default price, 356-357
inventory items, 344
inventory quantities, 355
list items, 102
memorized transactions, 215, 219
passwords on administrator account, 328
recurring transactions, 220
reports
display options, 406
filter options, 407
fonts & numbers options, 408
header/footer options, 408
timer activities, 255
transactions, 110
user preferences, 330
users, 329
addresses, saving, 124
preferences, configuring, 123
emailing
invoice reminders, 147
multiple invoices, 126
Employee Center, 105
employee labor, estimating, 227
employees. See also payroll
address information, entering, 29
direct deposit
configuring, 44
explained, 45
independent contractors versus, 60
payroll deductions, configuring, 36-38
payroll information, configuring, 30
payroll tax information, configuring, 31-32
personal information, entering, 28
preferences, configuring, 26-27
sales reps, designating, 38
sick benefits, configuring, 33
special payroll, configuring, 41-42
timer, training, 244
vacation benefits, configuring, 34
enabling
multiple currencies, 155
Enhanced Payroll, 25
entering
early payment discounts, 139-140
expenses on invoices, 129
sales discounts, 138
entries in Reminders List, creating, 87
e-Pay, 48
equity
defined, 373
opening balance equity account
explained, 374
zeroing out, 375
recording, 376
escrow payments, 392
estimated tax payments, 314-315
estimates
advantages, 227
creating, 235
defined, 225
preferences, configuring, 226
reporting, 239
revising, 236
Excel, exporting reports to, 354, 417
exceptions, closing date exception report, 335
exchange rates
Realized Gains & Losses report, viewing, 164
Unrealized Gains & Losses report, viewing, 163
updating, 159
expense accounts, setting up, 20
expenses
billable expenses
charging to customers, 127-129
configuring preferences, 127
income taxes, accounts, 315
invoices, entering, 129
payroll, recording in company file, 65
exporting
report templates, 413
to timer, 245
timer data to QuickBooks, 250-251
Express Mode (bank feeds), 284
F
Favorites menu, creating, 419-420
federal taxes. See also taxes
forms, downloading, 316
payroll information, configuring, 31
federal unemployment compensation taxes, paying, 54-55
fees for services, 280
FIFO (first in, first out) accounting, 337, 345
files (timer), creating, 246-247
filter options (reports), 407
finance charges preferences, configuring, 130
financial statements
prior period adjustments, recording, 379
prior year financial statement, creating budgets, 260, 262
first in, first out (FIFO) accounting, 337, 345
first-year budgets, 263
Fixed Asset Item List, 368
fixed assets
in Chart of Accounts, 367
defined, 359
in Fixed Asset Item List, 368
FOB (Free on Board), 113
fonts options (reports), 408
foreign currencies. See currencies
Form 990, 309
Form 990-PF, 309
Form 990-T, 309
Form 1040, 309
Form 1065, 309
Form 1120, 309
Form 1120S, 309
forms
customizing, 116
data layout, customizing, 274-277
federal taxes, downloading, 316
income taxes
selecting, 308
types of, 309
items, 96
previewing, 277
spelling preferences, configuring, 258
state taxes, downloading, 317
Free on Board (FOB), 113
G
General Journal, 278
general preferences, configuring
goods. See items
graphs, preferences
personal, 403
Graphs class report, 269
Grid View (Report Center), 401-402
Group items, 95
groups
billing groups
batch invoicing, 119
managing, 120
sales tax, creating, 202
transactions
adding, 214
memorizing, 213
H
hardware requirements, 4
header/footer options (reports), 408
headers (reports), hiding, 418
hidden list items, viewing, 104
hiding
list items, 103
report headers, 418
historical information
entering, 22
payroll, entering, 35
home currency adjustment, 165
I
icon bar
memorized transactions on, 218
reports, adding, 218
importing
lists, 97
multiple leads, 430
inactive
changing to active, 104
vendors
marking, 103
viewing, 103
income, recording, 114. See also invoices
income accounts, setting up, 20
Income Tax Detail report, 313
income taxes
federal taxes
forms, downloading, 316
payroll information, configuring, 31
forms
selecting, 308
types of, 309
payroll taxes versus, 315
recording, 314
reports
Account Listing report, 311
Income Tax Detail report, 313
Income Tax Summary report, 312
forms, downloading, 317
payroll information, configuring, 32
tax lines, assigning to accounts, 310
transactions, non-tax-related, 318
TurboTax, 318
Income Tax Summary report, 312
Income Tracker feature, 142
independent contractors. See also vendors
1099 preferences, setting, 61
employees versus, 60
setting up, 59
installing
in multiuser office, 6
timer, 243
interest, calculating, 393
interval in accounts receivable, changing, 141
Intuit QuickBooks Bill Pay Service, 301
inventory
activating, 338
adding to, 343
counting, 354
default price, editing, 356-357
defined, 337
items
cost, 343
editing, 344
receiving, 343
sales tax, 204
journal entries, 342
manufacturing inventory
classifying parts and assemblies, 344
recording, 339
preferences, configuring, 168-169
purchasing, 342
quantities, editing, 355
recording, 339
reorders
creating reminders, 350
viewing reminders, 351
reports
preparing, 352
types of, 353
sales orders, managing, 348-349
units of measure, 94
valuing, 345
Inventory Assembly items, 95
Inventory Part items, 95
Inventory Stock Status by Item report, 353
Inventory Stock Status by Vendor report, 353
Inventory Valuation Detail report, 353
Inventory Valuation Summary report, 353
printing invoices, 122
collection letters, creating, 148-150
Collections Center, enabling, 146-147
creating, 116
customer invoices, down payments on, 390
dates, importance of, 115
down payments, 390
early payment discounts, entering, 139-140
expenses, entering, 129
fixed asset sales, recording, 371
items, sales tax status, 204
markup amounts, removing, 128
memo field, printing, 122
monthly statements, creating, 131-132
opening, 98
Open Invoices report, viewing, 145
payments, receiving, 133
payment terms, creating, 270
preferences, changing, 116
previewing/printing, 121
printing zero-balance items, 238
reminders, emailing, 147
sales discounts, entering, 138
sales receipts versus, 116
for timer activities, 256
types of, 114
issuing credits/refunds, 134
multiple, 97
defined, 92
Fixed Asset Item List, 368
on forms, 96
inventory
cost, 343
editing, 344
entering sales tax, 204
receiving, 343
units of measure, 94
lists
creating subitems, 101
deleting, 106
editing, 102
hiding, 103
sorting, 100
viewing hidden, 104
ordering on purchase orders, 174
partial orders, receiving, 180-181
sales tax, creating, 201
specific items on estimates, invoicing, 238
tax-exempt items, 205
types, 95
selecting, 92
zero-balance items on printed invoices, 238
Items List, 105
J–K
jobs
additional information, 230
job information, 228
payment information, 229
specific job information, 231
dates, tracking, 234
descriptions
listing, 234
tracking, 234
estimates
advantages, 227
creating, 235
defined, 225
reporting, 239
revising, 236
preferences, configuring, 226
recording, 227
status, tracking, 232
types, tracking, 233
journal entries. See also recording
creating, 278
fixed asset sales, recording, 372
inventory, 342
names in, 390
purpose, 278
reversing, 278
jumping in lists, 81
keyboard shortcuts for dates, 70
L
labels, creating mailing labels, 281-282
last in, first out (LIFO) accounting, 345
late payments, configuring finance charges preferences, 130
letters, creating collection letters, 148-150
liabilities. See also debts
accounting for, 382
accounts payable, managing, 383
credit cards
configuring, 385
recording charges, 386
defined, 381
deposits/retainers, recording, 390
income taxes, accounts, 315
loans
interest, calculating, 393
payments, recording, 395
QuickBooks Loan Manager, 392, 394
recording, 391
long-term liabilities, 381, 391
payroll, recording in company file, 65
payroll tax accruals, recording, 384
payroll taxes
paying, 48
year-to-date, 34
types of accounts, 381
year-to-date payroll liabilities report, 50
license numbers in multiuser QuickBooks, 6
LIFO (last in, first out) accounting, 345
listing job descriptions, 234
lists
activities menu, 105
drop-down lists, adding entries, 93
entries, adding
multiple, 97
importing, 97
items
creating subitems, 101
deleting, 106
editing, 102
hiding, 103
sorting, 100
viewing hidden, 104
jumping in, 81
printing, 109
in QuickBooks Online, 79
sorting, 79
standalone lists, viewing inactive items, 103
List View (Report Center), 401
interest, calculating, 393
payments, recording, 395
QuickBooks Loan Manager, 392, 394
recording, 391
local taxes, configuring payroll information, 32. See also taxes
location tracking in QuickBooks Online Plus, 267
logo design, 273
long-term liabilities, 381, 391. See also loans
M
MACRS (Modified Accelerated Cost Recovery System), 369
mailing labels, creating, 281-282
managing billing groups, 120
classifying parts and assemblies, 344
recording, 339
markup amounts, removing from invoices, 128
materials, estimating, 227
measurement units. See units of measure
memo field on invoices, printing, 122
memorizing
groups of transactions, 213
reports, 411
transactions, 212
adding to icon bar, 218
advantages, 211
deleting, 221
editing, 219
as recurring, 217
usage, 215
menus, creating Favorites, 419-420
messages, saving customer messages, 134
Microsoft Excel, exporting reports to, 354, 417
Microsoft Office Accounting, transferring data from, 10
Microsoft Outlook, troubleshooting emailing reports, 416
Modified Accelerated Cost Recovery System (MACRS), 369
monthly statements, creating, 131-132
mortgages, escrow payments, 392
moving list items, 100
multiple currencies, enabling, 155
multiple customers/vendors/items, adding, 97
multiple invoices
emailing, 126
printing, 122
multiple items
discounting, 138
sales tax items, 201
multiple leads, importing, 430
multiple users of QuickBooks, 3, 6
N
names in journal entries, 390
naming assets, 368
net worth, defined, 373
non-inventory items, changing to inventory items, 344
Noninventory Part items, 95
non-taxable items, 205
non-tax-related transactions, 318
numbers options (reports), 408
O
older versions of QuickBooks, transferring company file from, 7-8
online backup service, 326-327
accounts, transferring between, 304
advantages, 288
bank feeds
preferences, 284
types of, 285
bill payments
making, 301
signing up, 285
transactions
assigning to open vendor bills, 299
batch adding to QuickBooks, 296
deleting, 300
quick adding to QuickBooks, 292-293
reports, 305
retrieving, 289
on-the-fly, adding list entries, 98-99
opening invoices, 98
opening balance equity account, 373
explained, 374
zeroing out, 375
Open Invoices report, viewing, 145
open purchase orders, reporting, 177
open vendor bills, assigning online transactions, 299
ordering items on purchase orders, 174
orders. See purchase orders
Other Charge items, 95
Outlook, troubleshooting emailing reports, 416
out-of-state sales, sales tax on, 202
outsourcing payroll, 65
overhead, estimating, 227
overriding customer/vendor information, 68
P
partial bill payments, 183
partial orders, receiving, 180-181
partnerships, tax forms, 309
parts, classifying, 344
par value, defined, 373
password protection, 14
passwords for administrator account, 328
paychecks, printing, 43
payment information
jobs, creating, 229
Payment items, 95
payments. See also checks
advance payments, receiving, 137
bills, 183
deleting, 188
bounced checks, recording, 153-154
collection letters, creating, 148-150
Collections Center, enabling, 146-147
credit cards, recording, 365
date of receipt versus date of deposit, 139
estimated tax payments, 314-315
for federal unemployment compensation taxes, 54-55
Intuit QuickBooks Bill Pay Service, 301
for invoices, receiving, 133
loans, recording, 395
online bill payments
making, 301
for payroll taxes, 48
preferences, configuring, 112, 133
sales tax, 208
payment terms, creating, 270
PayPal, 363
payroll. See also employees
classes, 265
deductions, configuring, 36-38
direct deposit
configuring, 44
explained, 45
employee information, configuring, 30
employee tax information, configuring, 31-32
historical information, entering, 35
outsourcing, 65
preferences, configuring, 24
printing paychecks, 43
reports
payroll summary report, 49
year-to-date payroll liabilities report, 50
sick benefits, configuring, 33
special payroll, configuring, 41-42
subscription services, 25
editing due dates/methods, 46-47
federal unemployment compensation, 54-55
income taxes versus, 315
paying, 48
recording accruals, 384
reporting with Form 941, 51-53
year-to-date liabilities, 34
vacation benefits, configuring, 34
Peachtree, transferring data from, 10
Pending Builds report, 353
percentage of estimates, invoicing, 237
personal general preferences, configuring, 68-69
personal information of employees, entering, 28
personal preferences
reminders, configuring, 222
reports, 403
spelling, configuring, 258
personal reminders in To Do Notes, 428
petty cash, tracking, 364
physical inventory counts, 354
Physical Inventory Worksheet report, 353
portable company file, 323
practicing with sample company files, 11
pre-closing date transactions, accessing, 334
preferences
accounting preferences, configuring, 74-75
bank feeds, configuring, 284
billable expenses, configuring, 127
bills, configuring, 170
Collections Center, enabling, 146-147
company general preferences, configuring, 70-71
credit cards, default accounts, 365
desktop view preferences, configuring, 72-73
email, configuring, 123
estimates, configuring, 226
finance charges, configuring, 130
inventory, configuring, 168-169, 338
invoices, changing, 116
jobs, configuring, 226
job status, configuring, 232
multiple currencies, enabling, 155
payments, configuring, 112, 133
payroll, configuring, 24
personal general preferences, configuring, 68-69
purchase orders
turning on/off, 212
reminders
company preferences, 223
personal preferences, 222
reports
personal preferences, 403
sales & customers, configuring, 113
sales tax, configuring, 200, 207
saving, 71
spelling, configuring, 258
time tracking, configuring, 242
users, editing, 330
preparing
class reports, 269
inventory reports, 352
previewing
forms, 277
invoices, 121
previous year, voiding checks, 196-197
price, default price of inventory, 356-357
print elements on forms, 275
printing
invoices, 121
multiple, 122
zero-balance items, 238
lists, 109
paychecks, 43
prior period adjustments, recording, 379
prior year financial statement, creating budgets, 260, 262
private foundations, tax forms, 309
product invoices, 114
professional invoices, 114
Profit & Loss by Class report, 269
Profit & Loss Unclassified report, 269
progress invoicing, 237
purchase forms, classes, 268
purchase orders. See also bills
advantages, 173
creating, 173
items
ordering, 174
open purchase orders, reporting, 177
partial orders, receiving, 180-181
preferences
turning on/off, 212
vendor bills, entering, 175
purchases
customers, designating, 128
foreign purchases, recording, 162-163
recording, 169
purchasing
inventory, 342
Q
QBB file type, 323
QBM file type, 323
QBX file type, 323
QSW (QuickBooks Statement Writer), 418
quantity, inventory items, 342
editing, 355
questions in EasyStep Interview, 15
quick adding online transactions, 292-293
QuickBooks
in multiuser office, 6
older versions, transferring company file from, 7-8
registering, 5
system requirements, 4
TurboTax integration, 318
upgrading, 3
QuickBooks Accountant, 279
QuickBooks Enterprise Solutions
inventory, 345
security, 332
QuickBooks Loan Manager, 392, 394
QuickBooks Online
account numbers, turning on/off, 76
adding items on-the-fly, 99
bank feeds, 284
deleting list items, 103
document attachments, 176
emailing
invoice reminders, 147
invoices, 124
general preferences, configuring, 70
Income Tracker feature, 142
lists, 79
importing, 97
purchase orders and bills, 175
recurring transactions, 216
sales tax, 202
sales transactions, 116
searching transactions, 110
QuickBooks Online Plus
location tracking, 267
QuickBooks Price Level feature, 112
QuickBooks Remote Access, 280
QuickBooks Statement Writer (QSW), 418
Quicken, transferring company file from, 9-10
QuickFill, 187
QuickReport, 269
R
Realized Gains & Losses report, viewing, 164
receiving
advances, 137
down payments, 137
inventory items, 343
payments for invoices, 133
retainers, 137
recommended accounts, 20
reconciliation reports, 361
reconciling
petty cash accounts, 364
assets, 362
bank account transfers, 363
bank deposits, 136
bills, 169
cash sales, 135
credit card charges, 386
credit card payments, 365
deposits as assets, 366
deposits/retainers, 390
depreciation, 370
distribution account withdrawals, 378
equity, 376
fixed asset sales
on invoices, 371
in journal entries, 372
foreign purchase transactions, 162-163
foreign sales transactions, 160-161
income, 114
income taxes, 314
inventory, 339
jobs, 227
liabilities, 382
loan payments, 395
loans, 391
manufacturing inventory, 339
payroll in company file, 65
payroll tax accruals, 384
prior period adjustments, 379
purchases, 169
sales, 114
sales receipts, 135
sales tax, 210
with timer, 249
recurring transactions
editing, 220
refunds, issuing, 134
registering QuickBooks, 5
inventory reorders
creating, 350
viewing, 351
invoices, emailing, 147
preferences
company preferences, 223
personal preferences, 222
usage, 224
Reminders list (To Do Notes), 426-429
entries, creating, 87
remote access, 280
removing markup amounts from invoices, 128
renaming rules (online transactions), 297-298
reorders, inventory
creating reminders, 350
viewing reminders, 351
Report Center
Carousel View, 400
List View, 401
reporting payroll taxes with Form 941, 51-53
reports
accounts receivable, creating, 141
adding to icon bar, 218
assigning to report groups, 410
classes, preparing, 269
closing date exception report, 335
Company Snapshot, viewing, 398-399
contributed reports, accessing, 415
dates, troubleshooting, 410
details, collapsing, 418
editing
display options, 406
filter options, 407
fonts & numbers options, 408
header/footer options, 408
estimates versus actuals, 239
headers, hiding, 418
income taxes
Account Listing report, 311
Income Tax Detail report, 313
Income Tax Summary report, 312
inventory
preparing, 352
types of, 353
job types, 233
memorizing, 411
monthly statements, creating, 131-132
online transactions, 305
Open Invoices report, viewing, 145
open purchase orders, 177
payroll
payroll summary report, 49
year-to-date payroll liabilities report, 50
preferences
personal preferences, 403
Realized Gains & Losses report, viewing, 164
reconciliation reports, 361
Report Center
Carousel View, 400
List View, 401
sales tax, 207
templates
exporting, 413
unpaid bills, viewing, 182
Unrealized Gains & Losses report, viewing, 163
year-end closing entries, 380
resolution, changing, 72
restarting EasyStep Interview, 21
restoring company file from backup, 324-325
Retained Earnings account transactions, viewing, 380
receiving, 137
recording, 390
retrieving online transactions, 289
reversing journal entries, 278
revising estimates, 236
rights, users
assigning all, 330
rules, renaming online transactions, 297-298
S
sales
discounts, entering, 138
foreign sales, recording, 160-161
preferences, configuring, 113
QuickBooks Online, 116
receipts
invoices versus, 116
recording, 135
recording, 114
sales forms, classes, 268
Sales Order Fulfillment Worksheet, 353
sales reps, designating, 38
sales tax
customers, charging, 203
discounts for early payment, 209
due dates, 200
groups, creating, 202
of inventory items, 204
items, creating, 201
out-of-state sales, 202
payments, 208
preferences, configuring, 200, 207
recording, 210
reports, 207
tax-exempt customers, 206
tax-exempt items, 205
sales tax agency, adding to vendor list, 201
Sales Tax Group items, 95
Sales Tax items, 95
sample company files, practicing with, 11
saving
budgets, 261
company file, options, 320
customer messages, 134
desktops, 73
email addresses, 124
preferences, 71
templates, 126
scheduling
recurring transactions, 216-217
editing, 220
screen elements (forms), 275
screen resolution, changing, 72
searching
job types, 233
transactions, 110
security
administrator account passwords, 328
password protection, 14
rights
assigning all, 330
selected rights, assigning, 331-332
selecting
checking accounts, 189
currencies, 157
income tax forms, 308
item types, 92
start date, 18
selling
assets, taxes on, 362
service invoices, 114
Service items, 95
services, fees, 280
shipping costs, FOB (Free on Board), 113
sick benefits, configuring, 33
signing up for online banking, 285
simple interest, calculating, 393
snapshots
software requirements, 4
sole proprietorships, tax forms, 309
sorting
account numbers, 78
list items, 100
lists, 79
special payroll, configuring, 41-42
specific identification method (inventory valuation), 345
specific items on estimates, invoicing, 238
spelling preferences, configuring, 258
standalone lists, viewing inactive items, 103
start date
changing, 18
selecting, 18
statements, reconciling, 360-361
state taxes. See also taxes
forms, downloading, 317
payroll information, configuring, 32
status of jobs, tracking, 232
stopping EasyStep Interview, 21
storing company file in multiuser office, 6
Subchapter S corporations, tax forms, 309
subcontracted labor, estimating, 227
subitems, creating, 101
subscription services for payroll, 25
Subtotal items, 95
system requirements, 4
T
taxable corporations, tax forms, 309
taxes. See also federal taxes; local taxes; state taxes
1099 forms
setting preferences, 61
setting up independent contractors, 59
federal taxes
forms, downloading, 316
payroll information, configuring, 31
income taxes
Account Listing report, 311
assigning tax lines to accounts, 310
Income Tax Detail report, 313
Income Tax Summary report, 312
recording, 314
selecting forms, 308
TurboTax, 318
types of forms, 309
payroll
configuring information, 31-32
editing due dates/methods, 46-47
federal unemployment compensation, 54-55
income taxes versus, 315
paying, 48
recording accruals, 384
reporting with Form 941, 51-53
year-to-date liabilities, 34
sales tax
charging to customers, 203
creating groups, 202
creating items, 201
discounts for early payment, 209
due dates, 200
of inventory items, 204
out-of-state sales, 202
payments, 208
recording, 210
reports, 207
tax-exempt customers, 206
tax-exempt items, 205
selling assets, 362
state taxes
forms, downloading, 317
payroll information, configuring, 32
transactions, non-tax-related, 318
vendor settings, entering, 90-91
year-to-date payroll liabilities report, 50
tax-exempt customers, 206
tax-exempt items, 205
tax-exempt organizations, 309
telephone registration, 5
templates
invoices, 114
reports
exporting, 413
saving, 126
terms of payment, creating, 270
time and expenses, creating invoices, 129
activities
creating, 248
editing, 255
invoicing, 256
viewing, 254
employees, training, 244
exporting
to timer, 245
installing, 243
recording time, 249
time tracking. See also timer
preferences, configuring, 242
reasons for, 244
to-do lists. See reminders
tools, estimating, 227
tracking
job dates, 234
job descriptions, 234
job status, 232
job types, 233
locations in QuickBooks Online Plus, 267
petty cash, 364
time. See also timer
preferences, configuring, 242
reasons for, 244
training employees on timer, 244
transaction information, remembering, 69
transactions. See also activities
checklist system, 325
check register, explained, 185
checks, writing, 192
credit cards, downloading, 287
documents, attaching, 176, 423-424
editing, 110
foreign purchases, recording, 162-163
foreign sales, recording, 160-161
groups
adding, 214
memorizing, 213
Income Tracker feature, 142
memorizing, 212
adding to icon bar, 218
advantages, 211
deleting, 221
editing, 219
as recurring, 217
usage, 215
non-tax-related, 318
online banking
assigning to open vendor bills, 299
batch adding to QuickBooks, 296
deleting, 300
quick adding to QuickBooks, 292-293
reports, 305
retrieving, 289
pre-closing date transactions, 334
recurring
editing, 220
Retained Earnings account, viewing, 380
sales transactions in QuickBooks Online, 116
searching, 110
between online bank accounts, 304
company files
from older QuickBooks versions, 7-8
transfers in bank accounts, recording, 363
troubleshooting
adding users, 329
assigning rights, 330
classes on forms, 268
creating budgets, 259
customer contact information in timer, 254
customer information, creating jobs, 228
deleting list items, 107
editing transactions, 110
emailing reports, 416
exporting report templates, 413
exporting timer information, 245
form design, 275
importing online transactions, 290
income tax dates, 313
incompatibility with Quicken, 9
installation process, 3
item types, 92
merging list items, 108
monthly statements, 131
older versions of QuickBooks, 7
payroll tax information, 32
reconciling bank statements, 361
registration process, 5
report dates, 410
saving desktops, 73
saving preferences, 71
tax-exempt customers, 206
timer activities, 248
transferring between online bank accounts, 304
writing checks, 191
TurboTax, 318
turning on/off
in QuickBooks Online, 76
purchase order preferences, 212
types
items, 95
selecting, 92
jobs, tracking, 233
U
unemployment compensation taxes, paying, 54-55
Unit of Measurement feature, 342
units of measure, 94
unpaid bills, viewing, 182
Unrealized Gains & Losses report, viewing, 163
updating. See also transferring
customer/vendor information, 71
exchange rates, 159
job status, 232
upgrading QuickBooks, 3
users
access to pre-closing date transactions, 334
adding, 329
administrator account passwords, 328
deleting, 329
editing, 329
Favorites menu, creating, 419-420
preferences, editing, 330
rights
assigning all, 330
V
vacation benefits, configuring, 34
validation codes, 5
valuing inventory, 345
vendor information
addresses and payment information, entering, 88-89
overriding, 68
tax and account settings, entering, 90-91
updating, 71
vendors. See also independent contractors
multiple, 97
addresses, changing, 91
bills
discounts, 184
entering, 175
paying, 183
currencies, assigning, 156
inactive vendors, viewing, 103
marking
as active, 104
as inactive, 103
open vendor bills, assigning online transactions, 299
purchase orders, creating, 173
sales tax agency, adding, 201
verifying user rights, 330
viewing
hidden list items, 104
inactive vendors, 103
inventory reorder reminders, 351
Open Invoices report, 145
payroll summary report, 49
Realized Gains & Losses report, 164
Report Center
Carousel View, 400
List View, 401
Retained Earnings account transactions, 380
timer activities, 254
unpaid bills, 182
Unrealized Gains & Losses report, 163
year-to-date payroll liabilities report, 50
voiding checks
W
Web Connect (bank feeds), 285, 290-291
websites, state income taxes, 317
withdrawals from distribution accounts, recording, 378
X–Y–Z
year-end closing entries, 380
year-to-date payroll information, entering, 35
year-to-date payroll tax liabilities, 34
zero-balance items on printed invoices, 238
zeroing out opening balance equity account, 375