Appendix B
This appendix contains several examples of Multi-Day PI Planning schedules. You may need to adjust as necessary to accommodate time zones, Zoom fatigue, and so on.
Standard 2-day agenda
Here’s the standard 2-day agenda:
|
Day 1 Agenda |
Day 2 Agenda | |||
|
8:00 – 9:00 am |
Business context |
8:00 – 9:00 am |
Planning adjustments | |
|
9:00 – 10:30 am |
Product/Solution Vision |
9:00 – 11:00 am |
Team breakouts | |
|
10:30 – 11:30 am |
Architecture Vision and development practices |
11:00 – 1:00 pm |
Final plan review and lunch | |
|
11:30 – 1:00 pm |
Planning context and lunch |
1:00 – 2:00 pm |
ART PI Risks | |
|
1:00 – 4:00 pm |
Team breakouts |
2:00 – 2:15 pm |
PI confidence vote | |
|
4:00 – 5:00 pm |
Draft plan review |
2:15 – ? pm |
Plan rework if necessary | |
|
5:00 – 6:00 pm |
Management review and problem-solving |
After commitment |
Planning retrospective and Moving Forward |
Distributed 3-day agenda
This agenda can be found in the SAFe® PI Planning Toolkit. It is commonly used when teams are split around the world with dramatically different time zones.
Day 1
|
Time Zone 1 |
Time Zone 2 |
Subject |
|
08:00 – 8:30 am |
08:30 – 09:00 pm |
Opening |
|
08:30 – 09:00 am |
09:00 – 09:30 pm |
Business context |
|
09:00 – 10:30 am |
09:30 – 11:00 pm |
Product/Solution Vision |
|
10:30 – 10:45 am |
11:00 – 11:15 pm |
Break |
|
10:45 – 11:15 am |
11:15 – 11:45 pm |
Architecture Vision |
|
11:15 – 11:45 am |
11:45 – 12:15 am |
Development practices |
|
11:45 – 12:15 pm |
12:15 – 12:45 am |
Planning requirements |
|
12:15 – 01:00 pm |
|
Meal break |
|
01:00– 04:00 pm |
|
Team breakouts (1 of 2) Hourly Coach Sync checkpoint |
Day 2
|
Time Zone 1 |
Time Zone 2 |
Subject |
|
05:30 – 08:30 pm |
Team breakouts (1 of 2) Hourly Coach Sync checkpoint | |
|
08:00 – 09:00 am |
08:30 – 09:30 pm |
Team synchronization |
|
09:00 – 10:00 am |
09:30 – 10:30 pm |
Draft plan review |
|
10:00 – 10:15 am |
10:30 – 10:45 pm |
Break |
|
10:15 – 11:15 am |
10:45 – 11:45 pm |
Management review and problem-solving |
|
11:15 – 11:45 am |
11:45 – 12:15 am |
Planning adjustments |
|
11:45 – 12:30 pm |
12:15 am – finish |
Meal |
|
12:30 – 03:00 pm |
Team breakouts (2 of 2) Hourly Coach Sync checkpoint |
Day 3
|
Time Zone 1 |
Time Zone 2 |
Subject |
|
06:00 – 08:30 pm |
Team breakouts (2 of 2) | |
|
08:00 – 09:00 am |
08:30 – 09:30 pm |
Team synchronization and finalized objectives |
|
09:00 – 11:00 am |
09:30 – 11:30 am |
Final plan review |
|
11:00 – 11:15 am |
11:30 – 11:45 pm |
Break |
|
11:15 – 12:15 pm |
11:45 – 12:45 am |
ART PI Risks |
|
12:15 – 01:00 pm |
12:45 – 01:30 am |
Meal Break |
|
01:00 – 01:15 pm |
01:30 – 01:45 am |
PI confidence vote |
|
01:15 – ? pm |
01:45 – ? am |
Plan rework if necessary |
|
When commitment is achieved |
Planning retrospective Final Instructions |
4 Half-day agenda
The 4 half-day agenda is designed to help combat Zoom fatigue. Adjust start times to accommodate ART. This schedule can also be used for distributed time zones. Optionally, you may want to extend the second team breakout to day 3.
|
Day 1 |
Subject |
|
08:00 – 8:30 am |
Opening |
|
08:30 – 09:00 am |
Business context |
|
09:00 – 10:30 am |
Product/Solution Vision |
|
10:30 – 10:45 am |
Break |
|
10:45 – 11:15 am |
Architecture Vision |
|
11:15 – 11:45 am |
Development practices |
|
11:45 – 12:15 pm |
Planning requirements |
|
Day 2 |
Subject |
|
08:00– 11:00 am |
Team breakouts (1 of 2) Hourly Coach Sync checkpoint |
|
11:00 – 12:00 pm |
Draft plan review |
|
12:00 – 12:15 pm |
Break |
|
12:15 – 1:15 pm |
Management review and problem-solving |
|
Day 3 |
Subject |
|
8:00 – 8:45 am |
Planning adjustments |
|
8:45 – 11:00 am |
Team breakouts (2 of 2) Hourly Coach Sync checkpoint |
|
Day 4 |
Subject |
|
8:00 – 9:00 am |
Final plan review |
|
9:00 – 9:15 am |
Break |
|
9:15 – 10:15 am |
ART PI Risks |
|
10:15 – 10:30 am |
PI confidence vote |
|
10:30 – ? am |
Plan rework if necessary |
|
After commitment |
Planning retrospective/Final instructions |
Here are some additional items to note:
- You have the flexibility to adjust the schedule as needed to accommodate PI Planning. We strongly encourage you to keep the schedule as close as possible and the associated timeboxes for each activity.
- We have seen success with combined Architecture and Product Vision presentations showing how they correspond and correlate with each other.
- Remind and encourage teams to take regular breaks during the breakout sessions.