Chapter 7
Getting Budgeting under Your Belt
IN THIS CHAPTER
Setting your clients on the right financial path
Harnessing the power of budgeting apps and other tech tools
Setting spending limits in key areas
Curbing spending with auto pay and payroll deductions
Before you can help your clients build wealth, you (and they) need to figure out how much monthly income is flowing in, how much money is flowing out, and where it’s going. This is what budgeting is all about. By taking control of the household budget, your clients can begin to free up some of their income to invest in building wealth.
In this chapter, you discover how to help clients take control of their household budget. Here, I highlight the eight key spending categories to focus on and how to set spending limits for each category. I also introduce some handy budgeting apps and other tech tools and reveal the savings power of auto pay and payroll deductions.
For a variety of personal household budget templates, simply Google “budget template,” and find one that you’re comfortable using with your clients.
Guiding Clients on Household Budgeting
To construct a proper financial plan for your clients you must have a thorough understanding of their household’s income and expenses. If your clients have a budget, ask for a copy, so you can review it prior to your next meeting. If they don’t have a budget, one of your first tasks is to guide them through the budgeting process. In this section, I lead you through the process.
Some of the most successful people I’ve met have little interest or inclination to create and manage a household budget, but if you can get them to start doing it, they soon recognize its value. Introducing your clients to budgeting and making it easier for them is a great way to deliver big value to them.
If clients are reluctant to budget, for whatever reason, point out that they’ll have more money to spend on what they enjoy and value most if they curb spending on things they have nothing to show for. Budgeting provides the visibility needed to make great spending decisions.
Estimating income
The first step in creating a budget is to get a relatively accurate estimate of the household’s net income (after taxes). If a household member is a paid employee and receives a W-2 at the end of the year, your job is easy —you can calculate the person’s monthly income based on the two or four paychecks per month.
Estimating net income for a household member who owns a business or is self-employed is more complicated. This person probably receives payments from numerous clients, receives a nontraditional W-2 or a 1099 from each of them, and pays estimated quarterly income taxes. In addition, you need to subtract business expenses, such as mileage, meals, travel, phone, and other expenses, which may be tightly woven into the household expenses, making them difficult to discern.
When you’re dealing with households that have business or self-employment income, you may be better off not trying to estimate the household income and instead focus on expenses, as explained next. If the household members are racking up a lot of debt, you can tell that they’re living beyond their means and need to rein in their expenses or create other sources of income (or both).
Identifying and estimating expenses
Clients often earn considerable income and wonder where all that money goes. When they take the time to list their monthly, annual, and semiannual expenses, they quickly see exactly where that money goes and can begin to identify expenses they can and can’t trim back.
A reluctance to budget can often be traced to how complicated the process is and the number of expense categories that must be tracked. In the following sections, I whittle the expense categories down to eight, so you can simplify budget management for your clients.
Housing
To estimate your client’s housing costs, make sure you include all housing related expenses:
- Rent or mortgage payment
- Homeowner’s or rental insurance
- Homeowner association (HOA) fees
- Property taxes (if not included in the mortgage payment)
- Average monthly household maintenance and repair costs
If a major life change makes your client’s current housing unaffordable, don’t hesitate to discuss the situation. For example, clients often retire in the home they lived in during their working years only to discover that the home is far beyond their needs. You’ll be surprised at how many clients nearing retirement age are already thinking of downsizing into a smaller home, condo, or an assisted living community (if they’re more advanced in age).
Transportation
To estimate transportation costs, consider the following:
- Monthly car payment or lease payment
- Auto insurance (average monthly over 12 months)
- License and registration fees
- Vehicle maintenance and repair (average monthly over 12 months)
- Fuel cost
- Public transportation fees, tolls, and monthly parking
Depending on where your clients live and their travel needs, a car (or a second car) may be a necessity or a luxury, and it’s often a major expense. In Los Angeles, where I live, the cost of transportation is often a big expense for many households, especially if the commute is long and gas prices are high.
Utilities
Utilities include gas, electricity, water/sewer, trash/recycling, phone, TV, Internet access, and security systems. Ask your client to gather the monthly utility bills, total them for the year, and divide by 12 to determine the monthly average. Beware: Using bills for this exercise during peak cost seasons, like winter for natural gas, will make for a high annualized estimate.
Healthcare and childcare
Healthcare and childcare can be another big-ticket category when you start to consider all the bills:
- Insurance premiums for medical, vision, dental, disability, and (perhaps) long-term healthcare
- Copays
- Costs of prescription and over-the-counter medications and supplements
- Eyeglasses and contacts
- Other medical/health aids
- Gym memberships and exercise equipment
- Childcare (babysitting, education, child support)
Consumer debt
Consumer debt includes credit card balances, student loans, and other installment payment programs other than secured loans, such as mortgages and car loans. Most clients have some consumer debt.
Carrying month-to-month consumer debt means the household is consuming more than the income is able to support. Something’s got to give. Work with your clients to address any deficit spending proactively. Otherwise, you and your clients may be dealing with the issue reactively later when fewer options are available.
Food and groceries
This category includes groceries and food-delivery services for dining in. It excludes dining out, which is in the entertainment category.
Personal care and clothing
Personal care and clothing is a broad category that includes the costs of the following items:
- Salons (hair and nails) and haircare products
- Personal hygiene products
- Clothing, laundry supplies, dry cleaning, shoes, and shoe repair
- Seasonal and random gifts
I’m always surprised by the costs associated with this category. I mean, who knew personal care and clothing could cost so much? Personally, I spend very little on haircare, because I’m bald, but others in my household treasure their locks and don’t hesitate to spend money to maintain their hair’s luster. Some of my clients are very good at slashing expenses in this category by focusing on clothing — never spending full retail; they wait for sales or shop at outlets.
Travel, entertainment, and dining out
This is another broad category that includes many of the most enjoyable expenses, such as:
- Movies, theater, and music, including live entertainment, movie rentals, and streaming
- Books and magazines
- Outings to sporting events and cultural events, visits to museums, amusement parks, zoos, and so on
- Travel and lodging for business or leisure (including vacations)
- Dinners out (fast food or fine dining)
- Hobbies and pastimes, such as golf
- Pet care, including food, supplies, and veterinary care
Most people struggle with this category. After all, people want to enjoy life. To chide some clients for overspending on luxuries would be akin to asking them to become homeless. I’ve found that would-be clients who engage in conspicuous consumption are the most challenging to manage toward a favorable financial outcome.
Shaking the piggy bank: Savings
As your clients get their spending under control, they should be able to free up some cash to place in savings as a buffer to protect against unexpected financial setbacks and to start building wealth.
Give your clients this age-old advice: Pay yourself first! Right off the top, they should stick about 10 percent of their income into savings, which should quickly fund an emergency fund, and then allow further progress toward funding a retirement account, college savings account, and/or other savings vehicles.
Advise clients to build and maintain an emergency fund to cover any events that disrupt income, such as job loss or temporary disability. They should set aside the equivalent of 3 to 12 months of basic household expenses (excluding discretionary spending). If your client is an established senior manager with significant benefits at a stable company, three months may be more than adequate. On the other hand, clients who participate in the gig economy should place enough money in a savings account to cover 12 months.
Don’t start your clients with an investment plan until they have 3 to 12 months of bank savings. Otherwise, your clients may find themselves having to sell investments when the market is down. Nobody knows what the market value of an asset will be if and when a client needs to sell it.
Establishing spending and savings guidelines
In the previous two sections, you simplified budgeting for your client by identifying nine categories (eight expense categories plus savings). Now, you can provide targets for each category:
|
Category |
Target (%) |
|
Savings |
10 |
|
Housing |
25 |
|
Transportation |
10 |
|
Utilities |
10 |
|
Food and groceries |
10 |
|
Entertainment |
10 |
|
Personal care |
5 |
|
Debt |
10 |
|
Healthcare and childcare |
10 |
|
Total (equivalent to net income) |
100 |
These targets are starting points. Every household’s expenses and spending priorities differ. Work with your clients to tweak the percentages to align them more closely with their preferences, but be sure the total doesn’t exceed 100 percent of net income.
Exploring Helpful Technology Tools
This is the golden era of personal finance programs and apps. Full-featured personal finance programs, such as Quicken, have been around for some time, and they include budgeting features. What’s relatively new are budgeting/savings apps, including Mint, Acorns, Pocket Guard, and Albert, for smartphones and other portable electronic devices. Some apps can automatically categorize spending into the various expense categories and create a budget based on the user’s spending habits. Encourage clients to Google something like “budget apps” or “top 10 household budget tools” and check out what’s available, or recommend a budgeting app you think they’ll like.
The best budget tool is one that your clients will use. What’s important is that everyone in the household uses it. Budgeting is rarely successful when only one person in the household is vigilant and disciplined.
Encourage your household clients to round up the family members for a quarterly income and spending meeting. Make this an opportunity to achieve transparency, not a gripe session about how certain people spend too much. Kids especially are much more supportive when they see all the ways they’re supported financially and how the costs really add up. The family meeting also prevents households from enabling entitlement behavior — spending more money than they’ve earned.
Leveraging the Power of Auto Pay and Payroll Deductions
Humans and their ancestors have managed to survive on this planet for more than six million years due to their ability to adapt to and control their environment. Today, the upgraded Neanderthal brains quietly adapt to the financial environment; that is, when people have less money, they spend less money. This phenomenon is what makes auto pay and auto deductions such powerful tools to curb spending.
Encourage your clients to harness the power of auto pay and payroll deductions to automatically siphon money from their paychecks to pay themselves first and then pay for all the essentials — mortgage, taxes, car payments, utilities, and so on. Have the money removed as closely as possible to the client’s biweekly payroll deposit. Out of sight, out of mind.
Most clients will adapt their spending accordingly. The more aggressive spenders will start to accumulate debt. The most conservative clients will start to accumulate cash savings. Either extreme isn’t great over the long term, but the cash saver is easier than the debt loader to redirect.