Using PowerPoint 2007 Clip Art and Images in Visio 2007
If you work a lot in PowerPoint 2007, you might find that you can’t live without a particular PowerPoint 2007 shape or clip art graphic. You can copy PowerPoint 2007 clip art and shapes and then paste them onto the Visio 2007 drawing page. If the pasted object doesn’t behave as you expect, it might have been converted to a different type of object. For example, PowerPoint 2007 titles and bullet points are pasted into Visio 2007 as pictures (in metafile format), not as text.
Note
When you paste shapes on a slide for animation, they become embedded objects that you can edit—even after you’ve animated them. Just double-click the shape or section to open a Visio 2007 window for editing.
Showing Visio 2007 Diagrams Sequentially in Slides
You can display a Visio 2007 diagram, or parts of it, as one of a series of sequential slides. The idea is that as you display each slide in a series, a new part of the diagram appears until the entire diagram is displayed. When you can animate sections of a diagram separately on one slide, why use this technique? There are a couple of reasons. You need to set it up this way when you’re printing handouts of your presentation and you want the diagram to appear incrementally in both the slide show and in the handouts because an animated diagram appears in its entirety on handouts. Also, if you want to describe each diagram section with a new title or bullet points when it appears, you have to use a sequential build.
The easiest way to distribute a Visio 2007 diagram over several slides is to copy the entire diagram in Visio 2007 (Edit, Copy Drawing), paste it on a slide, and then ungroup it (right click the image and then select Group, Ungroup). Then select a portion of the ungrouped diagram, copy it (Ctrl+C), and paste the copy onto a different slide. The key to this technique is that the pasted section must be positioned on the new slide in the same location it occupied on the original slide. In a slide show, the sections of your diagram will be displayed in the correct locations and it will appear as if the diagram is being built. The drawback to using this technique is that when you ungroup the Visio 2007 diagram in PowerPoint 2007, the diagram is converted to a picture—a different type of object—that you can no longer edit with Visio 2007. However, you can edit the ungrouped objects with the PowerPoint 2007 drawing tools.