Working with Text

Most of us aren’t letter perfect the first time we write something. We need to go back and make changes and even undo some things we’ve done. Sometimes we need to move some text from one spot to another. To help us out, PowerPoint makes it easy to shift things around when we change our minds. We can edit text; cut, copy, and paste text; and undo or redo actions.

See Also

See Also

For information about cutting, copying, and pasting entire slides or duplicating slide contents, see "Chapter 6".

Tip

Tip

The Paste Special command allows you to paste text or objects that you cut or copy into your PowerPoint presentation in different formats, such as HTML, which is readable by Web browsers, or OLE (object linking and embedding), which pastes an icon rather than the actual content in your presentation. For more about working with a presentation outline, see "Working with the Outline".

Edit Text

  1. Click in a placeholder at the location in the text that you want to edit (note that if you select text to edit it, a Mini toolbar containing formatting tools appears).

  2. Take any of the following actions:

    1. Press Delete to delete text to the right of the blinking cursor one character at a time.

    2. Press Backspace to delete text to the left of the b linking cursor one character at a time.

    3. Click and drag over text and press Delete to delete all selected text.

    4. Begin typing any additional or replacement text.

  3. Click outside the placeholder.

    Edit Text

Tip

Tip

You can also edit text in the Outline pane. Remember that any change you make to placeholder text on a slide is reflected in the outline and vice versa. See Chapter 5 for more about working with a presentation outline.

Undo and Redo an Action

  1. After performing an action such as typing, formatting, or moving an object, click the Undo [Action] button on the Quick Access toolbar. The action is reversed.

  2. To redo an undone action, click the Redo [Action] button.

  3. If you want to undo a series of actions, click the arrow on the Undo [Action] button and choose the actions from the list that appears.

    Undo and Redo an Action

Caution

Caution

You can’t undo an action you took prior to other actions without undoing every action you performed leading up to it. In that case, it may be simplest to just make the change yourself by retyping, reformatting, or whatever it was you did that you want undone.

Tip

Tip

A quick and easy way to undo what you’ve just done is to press Ctrl+Z. You can redo what you’ve undone by pressing Ctrl+Y.

Cut, Copy, and Paste Text

  1. Click the Home tab.

  2. Click the placeholder you want to copy, or click and drag to select text if you want to copy or cut and paste the text only (and not the placeholder).

  3. Click the Cut or Copy button.

  4. Click where you want to paste the cut or copied text.

  5. Click the Paste button.

    Cut, Copy, and Paste Text

Tip

Tip

If you click the arrow on the Paste button you can choose to paste an item as a hyperlink, or use the Paste Special command to open the Paste Special dialog box, where you can choose among additional formats.

Tip

Tip

You can quickly create a duplicate of a placeholder and its contents by selecting the placeholder and choosing Duplicate from the Paste button drop-down menu.

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