Chapter Seven

Active Listening

Case Studies: Epictetus • Satya Nadella, Microsoft • Elon Musk, Tesla • Bill Clinton • Ross Perot • David Rubenstein, The Carlyle Group • David Brooks

Nature hath given men one tongue but two ears, that we may hear from others twice as much as we speak.1

Epictetus

Yield the Floor

Let’s flash forward to the end of your next high-stakes presentation and assume that it was the performance of a lifetime. Everything went perfectly: your narrative was crystal clear and eloquently expressed, your slides were of professional caliber, your delivery was authoritative, your audience sat in spellbound admiration, and for the first time in the history of presentations, no one interrupted you.

Now you open the floor to questions, and you call on a person in the middle of the room. This is the next step in the Q&A cycle: Yield the Floor.

The person starts asking a question, but it sounds like Greek to you. Some of the words indicate that it has something to do with the material you just delivered, but the point of the rambling question is unclear. As a results-driven person, you are eager to provide an answer.

That is what happened to President Bush. He wanted to respond to Marisa, except that the answer he gave was not to the question she asked. She did not ask about his grandchildren or teenage pregnancies, nor did she ask about a Black church just outside of Washington, DC.

What did she want to know? What should the president have done instead of answering? What should you do?

Stop!

Slam on the brakes. Do not think of the answer while you are listening to the question. If you do, you are essentially putting plugs in your ears. You are ignoring the advice of ancient Greek philosopher Epictetus and heading right into the “Ready, Fire, Aim!” trap.

Instead listen. Listen for the key issue. Listen for the one or two words that identify the essence of the question, the heart of the matter.

Unfortunately, the key issue comes all wrapped up in the tangled strands of a big knotty ball, most of the strands being the disparate, random ideas of Fast Thinking.

Another of the strands is self-consciousness. Whenever a person asks a question, everyone else in the audience turns to look at the questioner. At that moment, the questioner thinks, “Yikes! They’re all looking at me! I’d better not stumble.”

That’s what happened when the moderator called on Marisa. I know that for a fact: Several years ago, I had the pleasure of speaking with her directly. She wanted to connect with me because she had learned that I run the video clip from that noteworthy debate in the Suasive programs and referenced it in the earlier editions of this book. When we spoke, I asked whether she had felt nervous, and she confirmed that she had.

Another of the strands that influenced how Marisa framed her question was emotion:

I’ve had friends that have been laid off from jobs. I know people who cannot afford to pay the mortgage on their homes, their car payment I have personal problems with the national debt.

And one final complicating strand was misinformation. Marisa had confused the national debt and the recession, and Simpson tried to clarify:

I think she means more the recession, the economic problems today the country faces rather than the deficit.2

Despite Simpson’s well-meaning effort, she took the discussion off on a tangent, and away from the central issue.

Very few people get to ask questions of presidential candidates on prime-time national television, but most people who ask questions are under the influence of Fast Thinking and nerves. That’s why so many questions come tumbling out helter-skelter, with a dense thicket of tangled strands wrapped around the key issue, producing a stream of jumbled words, all of them unclear to the presenter.

The challenge for you, as it was for George H. W. Bush, is to unwrap the knotty ball. Peel away all the strands so that you can see the distilled essence of the question, the Roman Column.

Roman Column Exercise

Please revisit the previous chapter and read the long questions the analysts asked Microsoft’s Satya Nadella and Tesla’s Elon Musk and try to identify the Roman Column in each of them (refer to pages 39–40). Then look at each CEO’s responses and how each of them had clearly heard and identified the key issue.

Next, revisit Marisa’s question (refer to page 41) and try to identify her Roman Column. This will be more challenging because Bush did not get it. Only Perot and Clinton did, but you won’t be seeing their answers until later in this chapter.

Once you’ve identified the Roman Columns, please write them in the space below, left blank for your convenience.

The Roman Columns Identified

There were two Roman Columns in the analyst’s question for Nadella: Microsoft’s differentiation (how the company took pains to help its customers in a crisis period) and its growth/outlook (how the crisis period affected Microsoft’s revenues).

Nadella nailed both in his answer:

[T]he approach we take is really to be there for our customers at their time of most acute need. So, we don’t go in there with the mindset of what does it mean for our revenue.3

The Roman Column in the analyst’s question for Elon Musk was about the timing of Tesla’s update on its Model 3.

Elon also Musk nailed it in his answer:

[A]ny information that we provide would be a week or two in advance of what will become public knowledge.4

The Roman Column in Marisa’s question (“…how can you help us, if you don’t know what we’re feeling?”), was how each of the candidates, given that they had no personal experience with the nation’s economic problems, could solve them.

Did you find the Roman Column? Don’t worry if you didn’t. Whenever I show the video of that debate in the Suasive program, I pause the clip and ask the participants the same question I just asked you. Over the years, I’ve repeated that same exercise with many participants, but only about a quarter of them answer correctly. The rest get sidetracked by the discussion of the national debt and recession. They think that the Roman Column is only about how the national debt or recession has affected the candidates personally. This is close, but no cigar.

The cigar is: How can you help us?

The “how” in Marisa’s question was the very same word she uttered to stop Bush in his tracks during the debate. She also had another “how”: how those economic problems affected the candidates personally. But this second “how,” although posed first, was subordinate to her primary concern: whether the three candidates—two of whom were multimillionaires and the third a career politician with two terms as a governor—could provide solutions to the country’s economic problems when they clearly had none of their own.

Marisa asked her question twice, referring to the solution she was seeking first as “a cure” and then as “help.” Her first time was while Bush was looking at his watch:

How has the national debt personally affected each of your lives? And if it hasn’t, how can you honestly find a cure for the economic problems of the common people if you have no experience in what’s ailing them?

The second time was when, after four failed attempts, Bush asked her to clarify her question, and she responded:

How has it affected you and, if you have no experience in it, how can you help us, if you don’t know what we’re feeling?

Bush actually touched on Marisa’s main concern twice during his exchange with her. First, as he struggled to understand her question:

Are you suggesting that if somebody has means that the national debt doesn’t affect them?

But he couched his question about her question so defensively and with such a negative slant that he backed himself into a corner and could not extricate himself. Instead, he simply gave up and asked the young woman to restate her question. After she did, he circled around the ability issue again during his rambling answer:

I don’t think it’s fair to say, “You haven’t had cancer. Therefore, you don’t know what it’s like.” I don’t think it’s fair to say, you know, whatever it is, that if you haven’t been hit by it personally.5

The negative formation of his words—three “don’ts,” two “haven’ts,” and the reference to a fatal disease—put him into reverse gear, unable to turn his answer positive.

As a matter of fact, none of the three candidates dealt specifically with the question of ability. They all went directly to their solutions; an acceptable shift because Marisa was seeking “a cure for the economic problems of the common people.”

Now let’s see how Ross Perot responded.

(Video 11) Bush, Clinton, Perot: The Second 1992 Presidential Debate https://youtu.be/eg7-QJrJZV0?t=2904

When Marisa finished asking her question, Perot volunteered:

May I answer that?

Simpson approved:

Well, Mr. Perot, yes, of course.

Perot asked:

Who do you want to start with?

Marisa explained:

My question is for each of you, so…

Perot took the floor:

It caused me to disrupt my private life and my business to get involved in this activity. That’s how much I care about it.…I want these young people up here to be able to start with nothing but an idea like I did and build a business. But they’ve got to have a strong basic economy and if you’re in debt, it’s like having a ball and chain around you.

At that moment, the camera cut to an image of Marisa nodding as Perot continued:

I just figure, as lucky as I’ve been, I owe it to them and I owe it to the future generations and on a very personal basis, I owe it to my children and grandchildren.6

Despite Perot’s succinct, empathic, and completely relevant answer, Bush took his turn next with an answer that was far enough off target to invite her interruption and, after four tries, created the perception that he wasn’t listening.

It got still worse for Bush. Following his rambling answer and awkward exchange, Clinton’s turn came. As the incumbent headed back to his stool, the challenger rose from his and walked toward Marisa, addressing her directly:

Tell me how it’s affected you again.

His approach put Marisa at a momentary loss for words:

Um…

Continuing toward her, Clinton prodded her memory:

You know people who’ve lost their jobs and lost their homes.

She agreed:

Well, yeah, uh-huh.7

“Well, yeah, uh-huh.” She could just as well have said, “You were listening!” In that one pivotal moment, Clinton became the complete opposite of Bush. In that one pivotal moment, the die was cast for the dark horse challenger’s victory at the expense of the incumbent.

The moment was a long time in the making. Clinton’s movement, eye contact, and body language were intentional. As Clinton’s campaign manager, James Carville, described in his memoir:

We did practice having the governor get off his stool and walk down to make contact with the man or woman asking the question…we would always remind him, “Go talk to that person. Be engaged in what he has to say.”8

As soon as Clinton heard Marisa say, “Well, yeah, uh-huh,” he seized the initiative and ran with it:

Well, I’ve been governor of a small state for 12 years. I’ll tell you how it’s affected me. Every year Congress and the president sign laws that make us do more things and gives us less money to do it with.

Now Clinton shifted into overdrive. He made his entire point of view identical with that of the young woman:

I see people in my state, middle class people—their taxes have gone up in Washington and their services have gone down while the wealthy have gotten tax cuts. I have seen what’s happened in this last four years when—in my state, when people lose their jobs, there’s a good chance I’ll know them by their names. When a factory closes, I know the people who ran it. When the businesses go bankrupt, I know them.

And I’ve been out here for 13 months meeting—in meetings just like this ever since October, with people like you all over America…

When Clinton said, “people like you,” the camera cut to Marisa nodding her head silently. She could just as well have leaned into the microphone again and said, “You were listening!”

Clinton rolled on:

…people that have lost their jobs, lost their livelihood, lost their health insurance. What I want you to understand is the national debt is not the only cause of that.

Even though Simpson had, during Bush’s answer, tactfully and tacitly corrected the young woman’s confusion of the national debt and the recession, Clinton took the opportunity to repeat the young woman’s original words, “the national debt,” and, in doing so, he validated her rather than correct her. Then he continued:

It is because America has not invested in its people. It is because we have not grown. It is because we’ve had 12 years of trickledown economics. We’ve gone from first to twelfth in the world in wages. We’ve had four years where we’ve produced no private sector jobs. Most people are working harder for less money than they were making ten years ago.

At that moment, the camera cut to a close-up of Bush, agape, knowing that Clinton was scoring points with his words:

It is because we are in the grip of a failed economic theory. And this decision you’re about to make better be about what kind of economic theory you want, not just people saying I’m going to go fix it but what are we going to do? I think what we have to do is invest in American jobs, American education, control American health care costs, and bring the American people together again.

Clinton heard both of Marisa’s concerns loud and clear. He addressed each Roman Column, beginning his answer with the first: how the “national debt” affected him:

Well, I’ve been governor of a small state for 12 years. I’ll tell you how it’s affected me…

And concluded his answer with the second: his solutions, articulated by the action verb “do”—four ways:

I think what we have to do is invest in American jobs, American education, control American health care costs, and bring the American people together again.

Actually, Bush also acknowledged his empathy and offered his solutions at the very end of his answer:

I think in terms of the recession, of course you feel it when you’re President of the United States. And that’s why I’m trying to do something about it by stimulating the export, vesting more, better education systems.

But his “do” words came at the tail end of his one minute and ten-second answer—after his false start, after four bungled attempts, two interruptions, a tangential discussion, and a digressive ramble—by which time it was far too late. Clinton and Perot did not get to their solutions until the ends of their answers, either, but each of them started his answer in the first person, thereby empathizing with Marisa’s concern about their abilities. Bush, on the other hand, began his answer by going global:

Well, I think the national debt affects everybody.

By generalizing, the president, in effect, distanced himself from the economic problems. Worse, in doing so, he ignored one of Marisa’s Roman Columns, which evoked her fateful follow-on question and, in turn, sent the message that he wasn’t listening. Imagine if Bush had begun his answer with his final words:

I’m trying to do something about it by stimulating the export, vesting more, better education systems.9

When Clinton came bounding off his stool toward Marisa to ask her, “Tell me how it’s affected you again?” he evoked her “Well, yeah, uh-huh,” response. And when, three sentences later, he began his answer with, “I’ll tell you how it’s affected me…” he sent the message that he had listened.

Emulate Clinton in your Q&A sessions: Listen carefully to your audience’s questions and evoke your own equivalents of “Well, yeah, uh-huh.”

Subvocalization

A remarkably simple method to enable your Active Listening is subvocalization. Under your breath, say to yourself the words you are hearing. Silently say the words that represent the Roman Column. “He’s asking about competition,” or “She’s concerned about the cost,” or “He wants to know about the timing.” By subvocalizing about the question, you will keep your mind from thinking about the answer.

As a matter of fact, Bush used a hybrid form of subvocalization in his third attempt to answer the question. Speaking aloud, he asked rhetorically:

Are you suggesting that if somebody has means that the national debt doesn’t affect them?

That was only the half of what she was suggesting, so he did not get a “Well, yeah, uh-huh,” as Clinton did. Instead of continuing on to clarify the key issue, Bush gave up:

I’m not sure I get—help me with the question, and I’ll try to answer it.10

The lesson for you is to listen carefully for the Roman Column and to subvocalize. Silently say the Key Words—the one or two nouns or verbs that capture the questioner’s issue—until you crystallize the central idea. Avoid thinking about your answer until you are absolutely certain that you understand the Roman Column.

Physical Listening

Another important part of Active Listening is to physically express your attentiveness. Remember the exercise in the previous chapter where you saw the negative effect of slouching while listening silently? Avoid this trap by keeping all the elements of your outward appearance as focused on the person asking the question as your inner workings are focused on processing their words:

  • Eyes. Your eyes are the most important factor in every human engagement. The Suasive term for this dynamic is EyeConnect® rather than eye contact. I explain the difference in The Power Presenter, but in brief, EyeConnect is a longer and more purposeful duration of engagement. Whenever you present in person, make EyeConnect by locking your eyes on the asker while they are posing their question. When you present virtually, make CamConnectSM, which means look directly into the webcam so that the audience feels that you are looking right at them.

  • Stance. Distribute your weight evenly on both your feet so you are balanced and stable. If you are seated when presenting virtually, do as your mother often reminded you: sit up straight.

  • Fingers. The tension of being on the spot often causes a presenter’s fingers to twiddle or fidget. If yours do, a simple remedy is to squeeze your fingertips together in a short burst of pressure to drain the tension.

  • Head. Nod to show that you are in receive mode.

  • Voice. Utter a few “Uh-huhs” or “Mm-hmms” to indicate that you are following.

Physical Listening in Action

Bill Clinton’s intentional move to “get off his stool and walk down to” address Marisa was a clear expression of his engagement. Ross Perot stayed at his stool during his answer but spent most of his time speaking directly to her. Bush, although he spoke directly to the young woman, often turned away from her to address the rest of the audience.

For a positive role model of physical listening in the business world, we turn to David Rubenstein, the co-founder and co-executive chair of The Carlyle Group, a private equity investment company.

(Video 12) David Rubenstein | Full Address and Q&A | Oxford Union https://youtu.be/wuzz3R2MUN0?t=1688

Rubenstein is also the host of his own interview show on Bloomberg Television, where listening is an essential part of the job. After delivering a speech at The Oxford Union, a British debating society, Rubenstein’s listening skills were tested when he opened the floor to questions and had one student ask this long, rambling question:

One of the key aspects between the relation—in the relationship—between the west and east is vacant on the cooperation. And as I’m sure you know, there are a lot of Western and especially American companies that have quite a tough time in China right, and obviously Carlyle had their own experience in China. I guess my question is what—what would your recommendation be for Western American companies going to China dealing with the government or anything else?11

As a perfect role model of all of the skills above, Rubenstein stayed directly engaged with the young man throughout the lengthy question, nodded repeatedly, and voiced several “Mm-hmms,” sending the message that he was listening.

Although seemingly innocuous, “Mm-hmms” are effective vocal affirmations. They are even useful in interpersonal exchanges.

David Brooks, the bestselling author and Op-Ed columnist for the New York Times, described the benefits of conversational “Mm-hmms”:

I have a friend who listens to conversations the way congregants listen to sermons in charismatic churches—with amens, and approbations. The effect is magnetic.12

You needn’t go as far as “Amens!” when you listen to questions, a few simple “Mm-hmms” will do.

Now let’s go back to the moment when you’ve yielded the floor to the person in the middle of the room. Let’s say that you’ve listened carefully, you’ve subvocalized intently, you’ve affirmed several times, and you’ve nodded your head repeatedly, but you still don’t understand.

…Still Don’t Understand

After President Bush made the mistake of starting to answer a question he didn’t understand, he moved forward and made another, more fatal mistake: He asked the Marisa a question about her question:

Are you suggesting that if somebody has means that the national debt doesn’t affect them?13

The moment a presenter asks a question about a question, the presenter suddenly relinquishes control of the floor to the questioner. The exchange can then veer off in any one of several different directions—tangents, challenges, misinterpretations, annoyance—most of them dangerously negative. Asking a question about a question is like the chair of a meeting handing the gavel to the audience.

A tried-and-true technique used by salespeople is to ask open-ended questions in order to qualify a customer. One of their most common open-ended questions is “Why do you ask?” But that is a question about a question and, while it may be useful in sales, it is completely counterproductive in Q&A. The presenter’s task is to clarify, not to qualify the audience.

In short, never ask a question about a question.

Marisa responded to Bush’s question about her question:

Well, what I’m saying is…14

Her voice rose on the word “saying,” indicating her frustration. A variation of Marisa’s vocal exasperation is the more common, “Well, what I’m really asking…,” in which the questioner’s voice rises on the word “really.” This irritable vocal emphasis can radiate through the audience like wildfire. In the case of the presidential debate, the audience was the millions of people watching the debate and, ultimately, the majority of the electorate.

Some presenters who don’t understand a question make the mistake of trying to interpret it. They say, “Let me see if I have this right…,” which gives the questioner the opportunity of saying, “No, you don’t have it right!” Another instance of, “You weren’t listening!”

Some presenters make another mistake, known as the deafness ruse. It usually occurs in response to an extremely hostile question. Although the question was clearly audible to everyone in the room, the presenter, obviously caught off guard, attempts to recover by striking a forced tone of innocence and says, “Could you repeat the question?” The pretense is transparent.

Other presenters go all the way to the end of their answer to a question that they didn’t understand in the first place and see the narrowed eyes of the questioner glowering back at them. If the presenter, as far too many presenters do, then says, “Does that answer your question?” or its variant, “Is what you’re asking…?” the questioner has the opportunity to say, “No.” Again, the message is, “You weren’t listening!”

Remove these questions from your vocabulary:

  • Let me see if I have this right…?

  • Could you repeat the question?

  • Does that answer your question?

  • Is what you’re asking…?

Instead, ask the questioner to clarify the question. This tactic is known as “Return to Sender.” It’s what the U.S. Postal Service does with mail with illegible addresses; it’s what you should do with unintelligible questions. Rather than try to interpret someone’s nonlinear ramble, Return the Floor to the questioner by saying:

I’m sorry, I didn’t follow; would you mind restating your question?

Note the underlined use of “I” in the sentence. By using the first person, the presenter takes responsibility for not understanding rather than accusing the questioner of being incomprehensible. As a result, the questioner, having had a moment to think, will be very likely to restate the question with greater clarity.

Yards After Catch

In North American football, an important measure of success is a statistic called “Yards After Catch,” or its acronym, YAC. It refers to receivers who catch a pass for a gain of yards and then run for additional yards. Great receivers are able to run for many additional yards after they catch a pass. The not-so-great receivers, in their desire to accrue YACs, often take their eyes off the ball and start to run before they catch the ball. They then fail to make the catch or gain the yards.

The YAC analogy applies here. Do not take a step into your answer until your hands are on the ball, until you fully grasp the Roman Column.

You can get the Roman Column on your own with Active Listening, or you can get it by Returning to Sender. Either way, with the key issue firmly in your mind, you are now—and only now—finally ready to move forward to the next step in the control cycle: Retake the Floor.

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