Part II: Formatting a Document
Part IV: Collecting and Managing Data
Part V: Working with Long Documents
Part VI: Collaboration and Online Sharing
Part VII: Customizing and Extending Word
1 Creating and Saving Documents
Understanding the Word 2013 Interface
Galleries, Dialog Boxes, and Panes
Showing or Hiding Onscreen Elements
Displaying Multiple Documents and Windows
Creating a Document Based on a Microsoft Template
Changing the Favorite Locations
Selecting an Appropriate File Format
Converting a Document to Word 2013 Format
Opening a Recently Used Document
Opening a Document with the Open Dialog Box
Changing the File List View in the Open Dialog Box
Opening Files in Special Modes
Automatically Updating Custom Properties
Setting File-Handling Preferences
Returning to the Word 2010 Style of Saving and Opening
Setting the Default Save Location and File Type
Setting an AutoRecover Interval
Switching Between Insert and Overtype Modes
Undoing, Redoing, and Repeating
Inserting Symbols and Special Characters
Moving the Insertion Point with Click and Type
Navigating with Keyboard Shortcuts
Selecting Text and Other Objects
Moving and Copying Text and Objects
Moving or Copying Text with Drag-and-Drop
Keeping or Discarding Formatting When Pasting
Enabling or Disabling Automatic Hyphenation
Turning Off Automatic Hyphenation for Specific Text
Hyphenating a Document Manually
Changing a Building Block’s Properties
3 Correcting and Printing Documents
Correcting Spelling and Grammatical Errors
Checking the Spelling of an Individual Word
Fixing Individual Grammatical Errors
Performing an Interactive Spelling and Grammar Check
Customizing Spelling and Grammar Options
Customizing Grammar and Style Rules
Managing the Spelling Dictionaries
Checking Spelling and Grammar in Multiple Languages
Automating Corrections with AutoCorrect
Rejecting an Automatic Correction
Changing or Removing an AutoCorrect Entry
Adding a Plain Text AutoCorrect Entry
Adding a Formatted or Graphical AutoCorrect Entry
Checking a Word’s Definition with a Dictionary
Finding Words with a Thesaurus
Translating Text into Other Languages
Looking Up Information at a Research Site
Customizing and Extending the Research Tools
Printing Quickly with Default Settings
Setting Print Options for Word Documents
Setting Options for a Certain Printer
Storing Different Properties for a Single Printer
Faxing a Document with a Fax Modem
4 Applying Character Formatting
Understanding How Fonts Are Applied
Specifying a Fixed Default Font
Setting Different Default Theme Fonts
Adding More Fonts to Your System
Embedding and Substituting Fonts
Bold and Italic: Applying Font Styles
Applying Font Effects and Text Effects
Adjusting Character Spacing and Typography
Copying Formatting with Format Painter
Revealing and Comparing Formatting
Setting AutoFormat As You Type Options
Formatting a Document with AutoFormat
Making AutoFormat Available on the Quick Access Toolbar
Applying AutoFormat (Automated Mode)
Applying AutoFormat (Interactive Mode)
5 Formatting Paragraphs and Lists
Choosing a Line Spacing Multiplier
Setting a Precise Line-Spacing Value
Setting Spacing Before or After a Paragraph
Quick Indenting with Buttons and Shortcuts
Placing and Removing Tab Stops on the Ruler
Defining Tab Stops with the Tabs Dialog Box
Changing the Default Tab Stop Interval
Converting a Tabbed List to a Table
Copying Tab Stop Settings Between Paragraphs
Creating Numbered and Bulleted Lists
Typing a Quick Numbered or Bulleted List
Creating Lists with AutoFormat As You Type
Restarting or Continuing List Numbering
Starting a List at a Certain Number
Adjusting Bullet or Number Spacing and Indents
Preventing Paragraphs from Breaking
6 Creating and Applying Styles and Themes
Methods of Creating and Modifying Styles
Working with the Style Gallery
Clearing Styles and Formatting
Style Naming and Alternate Names
Creating a New Style by Example
Creating a New Style by Definition
Applying a Keyboard Shortcut to a Style
Updating a Style Automatically
Updating a Style to Match a Selection
Redefining the Normal (Default) Style
Modifying the Styles in the Current Template
Modifying Styles in the Manage Styles Dialog Box
Copying Styles Between Documents
Resetting to the Template Theme
7 Formatting Documents and Sections
Changing a Section Break’s Type
Entering Precise Margin Values
Setting Up Gutters and Book Folds
Saving Content as a New Cover Page
Understanding the Header and Footer Areas
Inserting a Header or Footer Building Block
Understanding Header/Footer Field Codes
Adding and Formatting a Page-Numbering Code
Setting the Format for a Page-Numbering Code
Adjusting Header and Footer Positioning
Inserting a Picture in a Header or Footer
Working with Multiple Headers/Footers
Repeating Elements on Every Page
Inserting a Built-In Watermark
Inserting a Custom Text Watermark
Applying Custom Column Settings
Using Different Column Settings for Selected Text
8 Working with Templates and NonStandard Layouts
Determining What Template a Document Is Using
Starting a New Document Based on a Template
Using a Personal or Custom Template
Saving an Existing Document as a Template
Understanding Template Storage Locations
Opening a Template for Editing
Storing and Accessing Workgroup Templates
Modifying a Template by Modifying the Current Document
Changing a Document’s Template
Enabling Global Templates at Startup
Preventing a Template from Loading at Startup
Automatically Changing the Template of All Documents Opened
Troubleshooting Problems with Normal.dotm
Moving and Resizing a Text Box
Applying and Removing Text Box Borders and Fills
Setting Text Box Margins and Vertical Alignment
Wrapping Text Around a Text Box
Tips for Creating Text Box Layouts
Adding an Envelope to a Letter
Controlling How Envelopes Feed into Your Printer
Storing and Retrieving Addresses
Adding Graphics to an Envelope
Printing a Full Page of the Same Label
Creating a Custom Label Specification
Fine-Tuning the Label Appearance
Specifying the Paper Size and Type
9 Creating and Formatting Tables
Inserting a Table from the Table Menu
Inserting a Table via the Insert Table Dialog Box
Selecting Rows, Columns, or Tables
Inserting Rows, Columns, or Cells
Deleting Rows, Columns, or Cells
Moving and Copying Rows and Columns
Distributing Column Widths Evenly
Setting the Default Table Style
Creating or Modifying Table Styles
Changing the Cell Background Color
Setting Overall Internal Margins for the Table
Setting Internal Margins for an Individual Cell
Setting Text Alignment Within a Cell
Repeating Headings on Each Page
Preventing a Row from Breaking Across Pages
Orienting the Table on the Page
Performing Math Calculations in a Table
Setting the Order of Operations
Referencing Values Outside the Table
Getting Data Into or Out of Tabular Format
Converting a Table to Regular Text
Pasting Tables from Other Office Applications
Embedding Excel Worksheets as Tables
10 Working with Pictures and Videos
Understanding Digital Photography
Understanding Image Resolution
Inserting a Picture from a File
Inserting a Picture from Your SkyDrive
Inserting a Photo or Clip Art from Office.com
Inserting a Picture from a Bing Search
Capturing and Inserting Screenshots
Manually Positioning a Picture
Changing a Picture’s Anchor Point
Setting the Brightness, Contrast, and Color Mode
Adjusting Brightness and Contrast
Sharpening or Softening a Picture
Applying Picture Styles and Effects
Applying a Beveled Edge and Other 3-D Formatting
Rotating a Picture by a Specified Amount
Applying Picture Layouts (SmartArt)
Inserting Videos and Interactive Content
Inserting a Video from an Online Source
Inserting Video Clips from Your Own Files
11 Working with Drawings, WordArt, and Clip Art
Drawing a Straight or Curved Line
Working with the Drawing Canvas
Adding and Removing Arrow Heads
Modifying an Elbow or Curved Connector
Modifying Curves and Scribbles
Sizing and Positioning Objects
Aligning and Distributing Objects
Creating and Modifying WordArt
Editing and Formatting WordArt Text
Transforming the WordArt Shape
Using a Clip in Another Application
Setting Text Wrap Properties for Clip Art
Wrapping Text Tight Against Clip Art
Setting Clip Size and Position
Cropping and Color-Adjusting Clip Art
Applying Clip Art Background Fill
Applying Shadow Effects to Clip Art
Selecting and Moving Clip Art Shapes
Moving and Resizing a Modified Clip
Understanding the Parts of a Chart
Creating a Chart in a Word Document
Starting a New Chart Based on a User Template
Managing Stored Chart Templates
Changing the Charted Data Range
Switching Between Rows and Columns
Controlling How the Chart and Document Interact
Turning an Axis’s Text On or Off
Adding and Formatting a Data Table
Applying Chart Styles and Colors
Formatting Individual Chart Elements
Clearing Manually Applied Formatting
Applying Shape Outlines and Fills
Changing the Shape of a Series
Changing the Font, Size, and Text Attributes
13 Working with SmartArt and Math Formulas
Positioning Organization Chart Branches
Changing the Font by Applying a Font Set
Changing the Font, Size, and Text Attributes Manually
Applying WordArt Styles to Text
Setting Text Positioning Within a Shape
Changing the Theme Effects for the Entire Document
Formatting an Individual Shape
Applying Shape Outlines, Fills, and Effects
Sizing, Positioning, and Rotating a Shape
Controlling Diagram Size and Positioning
Creating Math Formulas with the Equation Editor
Creating a New Blank Equation Object
Inserting and Filling Structures
Setting Equation Layout and Display Options
Switching Between Inline and Display Mode
Saving an Equation to the Equation Gallery
IV Collecting and Managing Data
14 Performing Mail and Data Merges
Performing a Letter Merge with the Mail Merge Wizard
Selecting a Main Document Type
Choosing an Outlook Contact List as a Data Source
Choosing an Existing Data Source
Choosing a Delimited Text Data Source
Setting Up an Oracle or SQL Database as a Data Source
Creating a New Data Source in Word
Setting Up Fields in Directories
Filtering and Sorting the Data
Filtering for Blank or Nonblank Entries
Previewing and Printing the Merge
Creating Custom Merges with Word Fields
Collecting Information with a Fill-In Field
Collecting and Storing Information with an Ask Field
Setting Up Conditions with an If...Then...Else Field
Using a Field to Set Bookmark Text
Assigning Numbers to Merge Records
Advancing to the Next Record (or Not)
15 Copying, Linking, and Embedding Data
Automatically Creating Hyperlinks by Typing
Adding a Hyperlink to an Image
Creating and Hyperlinking to a New Document
Changing Hyperlink Underlining and Color
Inserting a Hyperlink to a Bookmark
Hyperlinking to a Bookmark in the Same Document
Hyperlinking to a Bookmark in Another Document
Inserting a Cross-Reference to a Bookmark
Embedding an Entire Existing File
Linking to Data in Other Files
Linking to a Portion of a File
Changing the Linked File’s Location or Range
Inserting Content with {IncludeText}
and {IncludePicture}
Inserting Text with {IncludeText}
Creating an {IncludeText}
Field with Insert Text from File
Creating an {IncludeText}
Field by Inserting a Field Code
Updating an {IncludeText}
Field
Inserting a Picture with {IncludePicture}
Creating an {IncludePicture}
Field with Insert Picture
Creating an {IncludePicture}
Field by Inserting a Field Code
16 Working with Fields and Forms
Specifying Field Properties and Options
Common Syntax Errors in Field Codes
Toggling Between Data and Field Code Views
Locking Fields Against Updates
Finding and Moving Between Fields
Converting Fields to Plain Text
Preventing the Formatting from Changing
Specifying Font Formatting for a Field
Constructing a Custom Numeric Format
Constructing a Custom Date or Time Format
Differentiating Between Content Controls and Legacy Fields
Creating a Form with Content Controls
Settings Common to All Control Types
Creating a Form with Legacy Form Fields
Configuring Legacy Text Field Options
Inserting the Current Date or Time
Setting Up a Calculation in a Legacy Field
Configuring Legacy Check Box Options
Configuring Legacy List Options
Setting a Macro to Run on Entry or Exit for a Legacy Field
Enabling or Disabling a Legacy Field
Assigning a Bookmark to a Legacy Field
Adding Help Text for a Legacy Field
Filling Out a Form with Content Controls
Tips for Creating Printed Forms
17 Outlining and Combining Documents
Typing an Outline in Outline View
Demoting and Promoting Outline Items
Creating an Outline from an Existing Document
Viewing and Organizing the Outline
Setting a Style’s Outline Level
Setting an Individual Paragraph’s Outline Level
Creating Your Own Multilevel Lists and List Styles
Including Numbers from Higher Outline Levels
Adding a Custom Multilevel List to the Gallery
Deleting a Multilevel List or List Style
Printing or Copying an Outline
Understanding Master Documents
Master Documents and Headers/Footers
Master Documents and TOCs and Indexes
Master Documents and Numbered Notes or Captions
Inserting Existing Documents into a Master Document
Separating an Existing Document into Subdocuments
Viewing and Collapsing Subdocuments
Modifying the Master Document’s Structure
Locking and Unlocking a Subdocument
Paginating and Printing a Master Document
18 Citing Sources and References
Understanding Sources and Citations
Transferring Sources to and from the Master List
Inserting Inline References to Sources
Creating a New Source When Entering a Citation
Inserting Temporary Placeholders for Later Entry of Sources
Converting a Citation to Plain Text
Inserting a Bibliography from the Bibliography Gallery
Working with a Bibliography Field
Saving a Bibliography as a New Gallery Entry
Removing a Bibliography from the Gallery
Working with Footnotes and Endnotes
Jumping to the Note That Corresponds to a Reference Mark
Switching Between Footnotes and Endnotes
Changing the Positioning of the Notes
Changing the Note Numbering or Symbols
Changing the Note Separator Line
Managing Footnote Continuations
Footnote and Endnote Cross-References
19 Creating Tables of Contents and Indexes
Manually Marking Entries for the TOC
Including an Entire Paragraph with Add Text
Using {TC}
Fields to Manually Mark Entries
Choosing Which Styles and Entries Are Included
Defining the Appearance of the TOC
Understanding the {TOC}
Field Code
Adding a Second TOC for the Entire Document
Adding a TOC That Covers Only Part of a Document
Building a TOC Across Multiple Documents
Generating the Table of Figures
Creating Citations and Tables of Authorities
Generating the Table of Authorities
Deciding on the Indexing Conventions
Creating Indexing Cross-References
Marking Multiple Instances of the Same Text
Understanding {XE}
Field Codes
Working Directly with {Index}
Field Codes
Indexing Only Selected Entries
Indexing Only Selected Letters of the Alphabet
Controlling the Appearance of Index Headings
Indexing Across Multiple Documents
Creating Multiple Indexes in a Single Document
VI Collaboration and Online Sharing
Configuring Revision Tracking Options
Displaying or Hiding the Revisions Pane
Showing or Hiding Certain Revision Types
Controlling the Use of Balloons
Changing the Colors and Markings Used for Revisions
Turning Revision Tracking On or Off
Accepting or Rejecting Revisions
Preventing Others from Tampering with Revisions
Viewing Two Documents Side by Side
Comparing and Combining Documents
Comparing with Legal Blackline
Combining Two or More Documents
Turning On/Off Optional Screen Elements
Collaborating on a Shared Document
Sharing a Document on Your SkyDrive
Sharing a Document Link via Email
Sharing a Document Link via Social Networking
Creating a Hyperlink that You Can Distribute Manually
Working with Someone Else’s Shared Content
Working with PDF and XPS Files
Saving a Document in PDF or XPS Format
21 Protecting and Securing Documents
Restricting Access to a Document
Password-Protecting a Document in Word
Removing a Password from a File
Removing Network Share Permission for a Location
Restricting What Users Can Do to a Document
Making the Document File Read-Only
Setting a Read-Only Editing Restriction
Restricting a Document to Comments Only
Restricting a Document to Form Fill-In Only
Forcing Revision Marks to Stay On
Setting Up Per-User Exceptions to Restrictions
Preventing Macro-Based Attacks
Choosing Nonmacro File Formats
Working with Trusted Publishers
Configuring Protected View and File Blocking
Finding and Removing Personal Information
22 Developing Online-Delivered Content
Web Page Development: Word’s Strengths and Weaknesses
Web Technologies Supported in Word
Word Features Lost When Saving in Web Format
Why You Might Not Want to Use Word
Creating and Saving a Web Page in Word
Saving for Compatibility with Specific Browsers
Selecting Web Page File Options
Working with Web Page Properties
Adding a Hyperlink to an Image
Building Multicolumn Layouts with Tables
Creating Your Own Web Page Templates
Attaching a Cascading Style Sheet
Understanding the Word Blogging Interface
Registering Your Blog Server in Word
Adding Pictures and Other Graphics to a Blog
23 Using SkyDrive and the Word Web App
Logging In to the SkyDrive Web Interface
Working with SkyDrive for Windows
Saving and Opening Files from Your SkyDrive Within Word
Using the Windows 8 SkyDrive App
Managing Files on Your SkyDrive
Uploading a File to Your SkyDrive
Downloading a File from Your SkyDrive
Moving or Copying a File or Folder
Editing an Existing File Using the Word Web App
Starting a New Document Using the Word Web App
VII Customizing and Extending Word
Choosing the Macro Creation Method
Deciding Where to Store Your Macro
Assigning a Macro to a Keyboard Shortcut or Toolbar Button
Assigning a Macro to a Keyboard Shortcut
Recording the Steps for Your Macro
Dealing with Macro Error Messages
Making Additional Macros Available
Opening Additional Templates to Run Macros
Copying Macros Between Documents
Assigning a Keyboard Shortcut to an Existing Macro
Creating a Quick Access Toolbar Button for an Existing Macro
Examples of Macro Command Syntax
Understanding Trusted Publishers and Locations
Determining What Locations Are Trusted
Setting Security Levels for Macro Running
Enabling/Disabling COM Add-Ins
Enabling/Disabling Other Add-Ins
25 Customizing the Word Interface
Customizing the Quick Access Toolbar
Repositioning the Quick Access Toolbar
Creating or Deleting a Tab or a Custom Group
Deleting a Custom Tab or Group
Exporting and Importing Customization Settings
Changing the Status Bar Content
Changing Page Display and Formatting Marks
A Recovering Files and Repairing Word
Using the Document Recovery Task Pane
Recovering Data from an Unreadable File
Creating Automatic Backup Copies
Fixing Crashes Related to a Certain Document
Disabling Add-Ins and Extensions
B Converting from Other Word Processing Systems
Converting from Previous Word Versions
Converting from Microsoft Works
Converting from an Unsupported File Format
Sharing Word Documents with Other Programs
Displaying Word Files on Computers Without Any Version of Word
C Setting Up and Modifying Office 2013
Modifying or Repairing Your Office Installation
Optional Tools and Shared Features
D Accessibility Issues and Word