Setting an Appointment

When you want to set an appointment, you can define the following items:

  • A description of the event

  • A location

  • Start time

  • End time

  • Whether to define the appointment as a repetitive event

  • Whether to display and sound an alert before the appointment

  • What calendar to put the appointment on (Home, On My iPad, or Work)

  • Any additional notes about the appointment

You don’t need to define all of these items. For example, you might skip defining the location of the appointment. In addition, the Calendar automatically uses default settings for every option except for the event description, location, and any additional notes you might want to add, so you can just focus on typing a description of your appointment, such as “Doctor’s appointment” or “Secret meeting with Elvis Presley.”

To create an appointment, follow these steps:

  1. From the Home screen, tap Calendar. The Calendar screen appears.

  2. Tap the plus sign that appears in the bottom-right corner of the screen. The Add Event window appears (see Figure 24-2) with the virtual keyboard.

    The Add Event window lets you define the specifics of your appointment.

    Figure 24-2. The Add Event window lets you define the specifics of your appointment.

  3. Tap the Title text field, and type a description of your appointment.

  4. (Optional) Tap the Location text field, and type a description of the location where your appointment will take place.

  5. Tap the Starts/Ends field. The Start & End window appears, as shown in Figure 24-3.

    The Start & End window lets you define the times of your appointment.

    Figure 24-3. The Start & End window lets you define the times of your appointment.

  6. Tap the Starts field, and then scroll through the date picker at the bottom of the Start & End window to choose a date and time.

  7. Tap the Ends field, and then scroll through the date picker at the bottom of the Start & End window to choose a date and time.

  8. (Optional) Tap the All-day on/off switch to read ON if you want to define an appointment to take an entire day.

  9. Tap Done in the upper-right corner of the Start & End window.

  10. (Optional) Tap the Repeat field. A Repeat Event window appears, as shown in Figure 24-4. Tap a time period, such as Every Week or Every Month, and then tap the Done button in the upper-right corner of the Repeat Event window.

  11. (Optional) Tap the Alert field. The Event Alert window appears, as shown in Figure 24-5. Tap a time period, such as 5 minutes before or 1 hour before, and then tap Done in the upper-right corner of the Event Alert window.

  12. (Optional) To add your event to another calendar service, tap the Calendar field. A Calendar window appears. Tap a calendar, such as your Google or Yahoo! calendar, and then tap Done in the upper-right corner of the Calendar window.

    The Repeat Event window lets you define a repetitive event.

    Figure 24-4. The Repeat Event window lets you define a repetitive event.

    The Event Alert window lets you define when an alert should sound.

    Figure 24-5. The Event Alert window lets you define when an alert should sound.

  13. (Optional) Tap in the Notes text field, and type any additional description or notes you want to remember about this appointment, such as Don’t forget to bring birthday present or Remember, Mr. Grutchins is allergic to peanuts.

  14. Tap Done in the upper-right corner of the Add Event window when you’re finished typing information about your appointment.

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