Practice Test 1 ◾ 161
162. As you focus on managing the value pf the portfolio, you nd that portfo-
lio variance/ alert reports are helpful. Assume you have been using a ‘trafc
light’ format as it is easy to prepare, but an objective is to:
a. Add in blue to show completed components
b. Show dependencies between components with a different color
c. Set it up to show the organizational value areas in the company
d. Use a standardized format across components
163. You want to ensure that the Portfolio Review Board is able to make key
decisions at each meeting. As the portfolio manager, you and your staff are
responsible for scheduling the meetings, providing the agenda, taking min-
utes, tracking open issues, and documenting and communicating decisions
that are made to key stakeholders. Before each meeting, you feel it is a best
practice to:
a. Evaluate if the benets of the portfolio are aligned with organizational
strategy
b. Provide information about the status of each component of the portfolio
c. Use a balanced scorecard approach to show contribution to strategy
d. Provide a ‘trafc light’ approach to show components by category
164. One key artifact to review as the portfolio communications management
plan is prepared is the:
a. Portfolio management plan as it shows all elements in it have communi-
cations requirements
b. Portfolio performance plan as it sets forth needed reports and their
frequency
c. Portfolio strategic plan since it shows the need for strategic alignment
d. Portfolio benets realization plan to determine reports on progress in
benet realization, transition, and sustainment
165. Each year, you update the portfolio roadmap so people within the organiza-
tion can see component status, interdependencies, constraints, and business
value, among other things. This year, however, two major programs in the
portfolio were cancelled as they were government contracts, and the govern-
ment lacked funds to complete them. Your management then had to reduce
stafng. These two programs had dependencies with other components in
the portfolio. This means that:
a. The other components may need to be cancelled
b. The proposed benets from the other components require analysis to see
if they can be realized and sustained
c. The value measurement criteria for portfolio components require updates
d. The overall value of the portfolio is affected adversely