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III. Special Subjects
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III. Special Subjects
by Carl Chatfield and Timothy Johnson
Microsoft® Project 2010 Step by Step
Special Upgrade Offer
A Note Regarding Supplemental Files
Acknowledgments
Introducing Microsoft Project 2010
New Features
If You Are Upgrading from Project 2007
If You Are Upgrading from Project 2003
Let’s Get Started!
Modifying the Display of the Ribbon
Dynamic Ribbon Elements
Changing the Width of the Ribbon
Adapting Exercise Steps
Features and Conventions of This Book
Using the Practice Files
Getting Help
Getting Help with This Book and Its Practice Files
Getting Help with Project 2010
I. Simple Scheduling
1. A Guided Tour of Project
Introducing Project
The Backstage: Managing Files and Setting Options
The Ribbon and Tabs: Finding the Features You Want
Views: Working with Schedule Details the Way You Want
Key Points
2. Creating a Task List
Creating a New Project Plan
Entering Task Names
Entering Durations
Entering a Milestone
Organizing Tasks into Phases
Linking Tasks
Switching Task Scheduling from Manual to Automatic
Setting Nonworking Days
Checking the Plan’s Duration
Documenting Tasks and the Project Plan
Key Points
3. Setting Up Resources
Setting Up Work Resources
Entering Resource Capacity
Entering Resource Pay Rates
Adjusting Working Time for Individual Resources
Setting Up Cost Resources
Documenting Resources
Key Points
4. Assigning Resources to Tasks
Assigning Work Resources to Tasks
Controlling Work When Adding or Removing Resource Assignments
Assigning Cost Resources to Tasks
Key Points
5. Formatting and Sharing Your Plan
Customizing the Gantt Chart View
Customizing the Timeline View
Drawing on a Gantt Chart
Copying Views
Printing Views
Customizing and Printing Reports
Key Points
6. Tracking Progress on Tasks
Saving a Project Baseline
Tracking a Project as Scheduled
Entering a Task’s Completion Percentage
Entering Actual Values for Tasks
Key Points
II. Advanced Scheduling
7. Fine-Tuning Task Details
Adjusting Task Relationships
Setting Task Constraints
Interrupting Work on a Task
Adjusting Working Time for Individual Tasks
Changing Task Types
Entering Deadline Dates
Entering Fixed Costs
Setting Up a Recurring Task
Viewing the Project’s Critical Path
Scheduling Summary Tasks Manually
Inactivating Tasks
Key Points
8. Fine-Tuning Resource Details
Setting Up Resource Availability to Apply at Different Times
Entering Multiple Pay Rates for a Resource
Setting Up Pay Rates to Apply at Different Times
Setting Up Material Resources
Key Points
9. Fine-Tuning Assignment Details
Delaying the Start of Assignments
Applying Contours to Assignments
Applying Different Cost Rates to Assignments
Assigning Material Resources to Tasks
Viewing Resource Capacity
Adjusting Assignments in the Team Planner View
Key Points
10. Fine-Tuning the Project Plan
Examining Resource Allocations over Time
Resolving Resource Overallocations Manually
Leveling Overallocated Resources
Checking the Project’s Cost and Finish Date
Key Points
11. Organizing Project Details
Sorting Project Details
Grouping Project Details
Filtering Project Details
Customizing Tables
Customizing Views
Key Points
12. Tracking Progress on Tasks and Assignments
Updating a Baseline
Tracking Actual and Remaining Values for Tasks and Assignments
Tracking Timephased Actual Work for Tasks and Assignments
Rescheduling Incomplete Work
Key Points
13. Viewing and Reporting Project Status
Identifying Tasks that Have Slipped
Examining Task Costs
Examining Resource Costs
Reporting Project Cost Variance with a Stoplight View
Key Points
14. Getting Your Project Back on Track
Troubleshooting Time and Schedule Problems
Troubleshooting Cost and Resource Problems
Troubleshooting Scope-of-Work Problems
Key Points
III. Special Subjects
15. Applying Advanced Formatting and Printing
Formatting a Gantt Chart View
Formatting a Timeline View
Formatting a Network Diagram View
Formatting a Calendar View
Printing Views: Advanced Options
Printing Reports: Advanced Options
Key Points
16. Customizing Project
Sharing Custom Elements Between Project Plans
Recording Macros
Editing Macros
Customizing the Ribbon and Quick Access Toolbar
Key Points
17. Sharing Project Information with Other Programs
Copying Project Data to Other Programs
Opening Other File Formats in Project
Saving to Other File Formats from Project
Generating Visual Reports with Excel and Visio
Guided Tour: Synchronizing Task Lists Between Project and SharePoint (Project Professional only)
Key Points
18. Consolidating Projects and Resources
Creating a Resource Pool
Viewing Assignment Details in a Resource Pool
Updating Assignments in a Sharer Plan
Updating a Resource’s Information in a Resource Pool
Updating All Plans’ Working Times in a Resource Pool
Linking New Project Plans to a Resource Pool
Opening a Sharer Plan and Updating a Resource Pool
Consolidating Project Plans
Creating Dependencies Between Projects
Key Points
IV. Appendices
A. A Short Course in Project Management
Understanding What Defines a Project
The Project Triangle: Viewing Projects in Terms of Time, Cost, and Scope
Time
Cost
Scope
Time, Cost, and Scope: Managing Project Constraints
Managing Your Projects with Project
B. Roadmap for Developing Your Project and Project Management Skills
Joining a Project Learning Community
Joining a Project Management Learning Community
Final Words
C. Using the Practice Files if Connected to Project Server
Changing Account Settings if Connected to Project Server
Introduction to Enterprise Project Management
D. Using Microsoft Project 2010 Step by Step in a Classroom: Suggestions for Instructors
Matching Content to Instructional Needs
Teaching Project Management with Project
Glossary
E. About the Authors
Index
About the Authors
Special Upgrade Offer
Copyright
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14. Getting Your Project Back on Track
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15. Applying Advanced Formatting and Printing
Part III. Special Subjects
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