- 2007 Microsoft® Office System Inside Out
- SPECIAL OFFER: Upgrade this ebook with O’Reilly
- A Note Regarding Supplemental Files
- Acknowledgments
- About the CD
- Conventions and Features Used in This Book
- 1. Introduction
- 1. Getting Started
- 1. Overview of the 2007 Microsoft Office System
- 2. The 2007 Office System User Interface: What’s Changed, What’s the Same
- 3. Managing Security and Privacy in the 2007 Office System
- 2. Collaboration Essentials
- 4. Collaborating and Sharing with Others
- Understanding and Using the 2007 Office System Collaboration Environments
- Creating and Using Shared Workspaces with Windows SharePoint Services
- Creating and Using Groove Workspaces
- Using Office OneNote 2007 as a Collaboration Tool
- 5. Organizing and Finding Information in Microsoft Office OneNote
- Organizing a OneNote Notebook
- Adding Notes and Information to a Notebook
- Adding and Working with Text Notes
- Tagging Types of Notes
- Printing to OneNote
- Embedding References to Files
- Using Office OneNote and Office Outlook Together
- Inserting Audio or Video Recordings
- Adding Information to a Notebook from the Web
- Capturing Information on Your Windows Mobile–Powered Device
- Inserting an Image in a Notebook
- Creating a Drawing in OneNote
- Creating and Working with Tables in OneNote
- Finding Your Information
- Using a Notebook on More Than One Computer
- Working as a Team with Office OneNote 2007
- 6. Working as a Team in a Microsoft Office Groove Workspace
- 7. Sharing and Communicating Using Microsoft Office Groove
- 4. Collaborating and Sharing with Others
- 3. Word
- 8. Mastering Page Setup and Pagination
- 9. Outlining Documents for Clarity and Structure
- Outlining Enhancements in Word 2007
- Creative Outlining with Word 2007
- Eleven Reasons to Outline Your Next Complex Document
- Viewing a Document in Outline View
- Creating a New Outline
- Choosing Outline Display
- Working with Headings in Outline View
- Displaying Outline and Print Layout View at the Same Time
- Changing Your Outline
- Printing Your Outline
- Using the Document Map vs. Using Outline View
- 10. Advanced Layout and Formatting
- Layout and Design Fundamentals
- Using Backgrounds and Watermarks
- Controlling Text Placement and Formatting with Text Boxes, Shapes, and Frames
- Creating Text Boxes
- Inserting Text into Text Boxes and Shapes
- Using Floating Frames for Comments, Footnotes, Tables, and Fields
- Formatting Text Boxes and AutoShapes
- Linking Text Boxes to Flow Text from One Text Box to Another
- Moving Between Linked Text Boxes
- Copying or Moving Linked Text Boxes
- Breaking Text Box Links
- Deleting Linked Text Boxes Without Losing Text
- Switching Between Text Boxes and Frames
- Configuring Word 2007 Layout Options
- Commanding Attention with Borders and Shading
- Adding a Simple Border
- Creating Enhanced Borders
- Creating Partial Borders
- Using a Page Border
- Adding Borders to Document Sections and Paragraphs
- Adjusting Border Spacing
- Inserting Graphical Horizontal Lines
- Adding Borders to Pictures
- Adding Table Borders
- Applying Shading Behind Content
- 11. Revising Documents Using Markup Tools
- Benefits of an Organized Revision Process
- Familiarizing Yourself with Markup Tools
- Using the Highlight Tool
- Adding and Managing Comments Effectively
- Configuring Reviewers’ User Names
- Configuring Colors Associated with Reviewers
- Allowing Reviewers to Use Only the Comments Feature
- Inserting Standard Comments
- Configuring Comment Balloon and Reviewing Pane Options
- Reviewing Comments
- Deleting Comments
- Printing Comments
- Saving a Document with Comments as a Web Page
- Tracking Changes
- Comparing and Combining Documents
- 4. Excel
- 12. How to Work a Worksheet and a Workbook
- Moving Around Regions
- Understanding Selection
- Techniques for Entering Data
- Managing Worksheets
- Viewing Worksheets
- Protecting Worksheets
- Managing Multiple Workbooks
- Opening Multiple Windows for the Same Workbook
- Hiding and Protecting Workbooks
- 13. Building Formulas
- Formula Fundamentals
- Understanding the Precedence of Operators
- Using Cell References in Formulas
- Editing Formulas
- Understanding Error Values
- Using Functions: A Preview
- Working with Formulas
- Naming Cells and Cell Ranges
- Using Names in Formulas
- Defining and Managing Names
- Editing Names
- Workbook-Wide vs. Worksheet-Only Names
- Creating Names Semiautomatically
- Naming Constants and Formulas
- Creating Three-Dimensional Names
- Using Names in Formulas
- Creating a List of Names
- Replacing References with Names
- Using Go To with Names
- Getting Explicit About Intersections
- Creating Three-Dimensional Formulas
- Formula-Bar Formatting
- Using Structured References
- Naming Cells and Cell Ranges
- Worksheet Calculation
- Using Arrays
- Linking Workbooks
- Creating Conditional Tests
- Formula Fundamentals
- 14. Using Functions
- Using the Built-In Function Reference in Excel
- Exploring the Syntax of Functions
- Inserting Functions
- Understanding Mathematical Functions
- Understanding Text Functions
- Understanding Logical Functions
- Understanding Information Functions
- Understanding Lookup and Reference Functions
- 15. Analyzing Data with PivotTable Reports
- Introducing PivotTables
- Creating a PivotTable
- Rearranging PivotTable Fields
- Refreshing a PivotTable
- Changing the Numeric Format of PivotTable Data
- Choosing Report Layout Options
- Formatting a PivotTable
- Displaying Totals and Subtotals
- Sorting PivotTable Fields
- Filtering PivotTable Fields
- Changing PivotTable Calculations
- Grouping and Ungrouping Data
- Displaying the Details Behind a Data Value
- Creating PivotCharts
- 12. How to Work a Worksheet and a Workbook
- 5. PowerPoint
- 16. Introduction to PowerPoint 2007
- 17. Working with Text
- 18. Working with Objects, Diagrams, and Charts in PowerPoint 2007
- 19. Collaborating and Sharing
- 20. Working with External Data in PowerPoint 2007
- 21. Setting Up and Presenting a Slide Show
- 6. Outlook
- 22. Introducing Outlook 2007
- 23. Finding and Organizing Messages
- 24. Securing Your System, Messages, and Identity
- Configuring HTML Message Handling
- Protecting Messages with Digital Signatures
- Signing Messages
- Understanding S/MIME and Clear-Text Options
- Adding Your Digital Signature
- Setting Global Security Options
- Creating and Using Security Profiles
- Reading Signed Messages
- Changing Certificate Trust Relationships
- Configuring CA Trust
- Configuring CA Trust for Multiple Computers
- Viewing and Validating a Digital Signature
- Encrypting Messages
- Protecting Data with Information Rights Management
- 25. Collaboration with Outlook and Windows SharePoint Services
- Understanding Windows SharePoint Services Collaboration
- Setting Up Alerts
- Working with Shared Documents
- Working with Shared Contacts
- Linking a Team Calendar to Outlook
- Configuring Alerts in Outlook
- Using Outlook to Work with SharePoint Libraries and Files
- Connecting a SharePoint Library to Outlook
- Downloading Files from a SharePoint Library to Outlook
- Opening Files from a SharePoint Site in Outlook
- Editing Files from a SharePoint Site in Outlook
- Removing SharePoint Files in Outlook
- Removing SharePoint Folders in Outlook
- Using E-Mail to Add a File to a SharePoint Library
- 7. Access
- 26. Exploring the New Look of Access 2007
- Opening Access for the First Time
- Getting Started—A New Look for Access
- Understanding Content Security
- Understanding the New Ribbon Feature
- Understanding the New Navigation Pane
- Using the Single-Document vs. Multiple-Document Interface
- Modifying Global Settings via the Access Options Dialog Box
- 27. Creating Your Database and Tables
- Creating a New Database
- Creating Your First Simple Table by Entering Data
- Creating a Table Using a Table Template
- Creating a Table in Design View
- Defining Fields
- Defining a Primary Key
- Defining a Table Validation Rule
- Understanding Other Table Properties
- Defining Relationships
- Adding Indexes
- Setting Table Design Options
- Creating a Default Template for New Databases
- Printing a Table Definition
- Database Limitations
- 28. Creating and Working with Simple Queries
- Selecting Data from a Single Table
- Testing Validation Rule Changes
- Working in Query Datasheet View
- Moving Around and Using Keyboard Shortcuts
- Working with Subdatasheets
- Changing Data
- Working with Hyperlinks
- Sorting and Searching for Data
- Sorting Data
- Searching For and Filtering Data
- Using Find
- Filtering by Selection
- Using the Filter Window
- Using Filter By Form
- 29. Building a Form
- Forms and Object-Oriented Programming
- Starting from Scratch—A Simple Input Form
- Working with Quick Create Commands and the Form Wizard
- Simplifying Data Input with a Form
- 30. Constructing a Report
- 8. Microsoft Office Programming Primer
- 31. VBA Primer
- When and Why to Use VBA
- Introduction to the VBA Language and Code Structure
- Understanding and Using the Visual Basic Editor
- Writing, Editing, and Sharing Simple Macros
- Creating Modules and Starting Procedures
- Objects, Properties, and Methods
- Object Models
- Using Auto Lists
- Variables
- Constants
- Collection Objects
- Grouping Statements
- Loops
- Conditional Structures
- Operators
- Message Boxes and Input Boxes
- Running One Macro from Another
- Setting Macros to Conditionally Stop Executing Commands
- Running Macros and Compiling Projects
- Understanding Errors
- Creating Error Handlers
- Getting Help
- Saving and Sharing Macros
- Using VBA to Save Time on Document Production and Troubleshooting
- Introduction to Using Events
- Creating UserForms (Dialog Boxes)
- Next Steps for Working with Automation in Microsoft Office
- 32. Office Open XML Essentials
- Chapter Assumptions
- XML Basics for Reading Your Documents
- Getting to Know the Office Open XML Formats
- Editing and Managing Documents Through XML
- Customizing the Ribbon
- Binding Data to Content Controls
- Next Steps for Working with the Office Open XML Formats
- 31. VBA Primer
- A. Appendix: Installing and Configuring the 2007 Office System
- B. Index to Troubleshooting Topics
- C. About the Authors
- D. Choose the Right Book for You
- Index
- About the Author
- SPECIAL OFFER: Upgrade this ebook with O’Reilly
- 26. Exploring the New Look of Access 2007
Microsoft states that the design of the 2007 Office release user interface reflects a results-oriented approach to the work you do with documents, spreadsheets, databases, and the like. You can see how this approach was developed in the way the Ribbon is designed and organized, in the use of contextual tabs, and in tools such as the Mini toolbar. Two other important components of the results-oriented design are galleries and Live Preview. Galleries and Live Preview help users at all skill levels—even those with minimal experience working in a Microsoft Office application—get results that are well coordinated and that have the appearance of being professionally developed. Take a look at Figure 2-11, for example, which shows you a slice of the gallery of themes that you can apply in Excel.
The steps required to apply a theme such as these in Office 2003, for example, would have required a user to specify attributes such as font, background fills, borders, and so on. A user would have had to traverse several tabs in a dialog box and then return to make adjustments if the look was not right or needed to be updated. More advanced users can still use the dialog box to apply formatting to specific aspects of a document’s appearance, but you are no longer required to learn all the steps involved. For some users, those with more experience, galleries may serve mostly as a timesaving device. For users with less experience, galleries make available many of the advanced features and formatting capabilities in Microsoft Office that until now these users couldn’t take advantage of.
Galleries also support Live Preview, a feature you can experience only when you are working in one of the 2007 Office release applications that implement the feature. Live Preview shows you how one of the thumbnail representations or choices in a gallery will appear throughout your document or will affect the appearance of the object you’re working with. The document or object’s appearance changes as you move the pointer from one item in the gallery to the next. Live Preview, and galleries in general, cuts down on the amount of hands-on experimentation you need to do to get the results you want. Instead, you can see the effects of several alternatives quite rapidly, select the one you want to use, and then fine-tune that style, if necessary, to enhance specific elements.
Note
After you apply a style from a gallery, you can make modifications to that style, but you cannot edit or modify one of the default styles included in a gallery. You can add styles that you define to some galleries. For example, you can modify or define a table style in Word and then save the style with its own name in the Table Style gallery. The items you add to a gallery are listed separately from the gallery’s built-in items. For example, a custom table style is listed in the Custom section of the Table Style gallery.
Are You Missing Your Favorite Old Dialog Box?
In previous releases of Microsoft Office, dialog boxes often provided more advanced options for common features. The Font dialog box in Word is an example. It contained font effects well beyond bold, italic, and underline, which could be applied using toolbar buttons. Dialog boxes are still an important part of the 2007 Office release—just not as important or as central as they once were. Dialog boxes continue to be an excellent way to adjust a number of advanced settings at one time, and they also serve as a way to collect input from users. Defining a complicated sort in Excel, for example, is the type of operation that is still best suited for a dialog box in which you enter criteria for each level of the sort. Most command groups on tabs on the Ribbon include a small arrow button in the lower-right corner. You can click this button to open a dialog box related to the group of commands, many of which will be familiar to experienced users of Microsoft Office.
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