Opening Multiple Windows for the Same Workbook
by Microsoft Corporation
2007 Microsoft® Office System Inside Out
- 2007 Microsoft® Office System Inside Out
- SPECIAL OFFER: Upgrade this ebook with O’Reilly
- A Note Regarding Supplemental Files
- Acknowledgments
- About the CD
- Conventions and Features Used in This Book
- 1. Introduction
- 1. Getting Started
- 1. Overview of the 2007 Microsoft Office System
- 2. The 2007 Office System User Interface: What’s Changed, What’s the Same
- 3. Managing Security and Privacy in the 2007 Office System
- 2. Collaboration Essentials
- 4. Collaborating and Sharing with Others
- Understanding and Using the 2007 Office System Collaboration Environments
- Creating and Using Shared Workspaces with Windows SharePoint Services
- Creating and Using Groove Workspaces
- Using Office OneNote 2007 as a Collaboration Tool
- 5. Organizing and Finding Information in Microsoft Office OneNote
- Organizing a OneNote Notebook
- Adding Notes and Information to a Notebook
- Adding and Working with Text Notes
- Tagging Types of Notes
- Printing to OneNote
- Embedding References to Files
- Using Office OneNote and Office Outlook Together
- Inserting Audio or Video Recordings
- Adding Information to a Notebook from the Web
- Capturing Information on Your Windows Mobile–Powered Device
- Inserting an Image in a Notebook
- Creating a Drawing in OneNote
- Creating and Working with Tables in OneNote
- Finding Your Information
- Using a Notebook on More Than One Computer
- Working as a Team with Office OneNote 2007
- 6. Working as a Team in a Microsoft Office Groove Workspace
- 7. Sharing and Communicating Using Microsoft Office Groove
- 4. Collaborating and Sharing with Others
- 3. Word
- 8. Mastering Page Setup and Pagination
- 9. Outlining Documents for Clarity and Structure
- Outlining Enhancements in Word 2007
- Creative Outlining with Word 2007
- Eleven Reasons to Outline Your Next Complex Document
- Viewing a Document in Outline View
- Creating a New Outline
- Choosing Outline Display
- Working with Headings in Outline View
- Displaying Outline and Print Layout View at the Same Time
- Changing Your Outline
- Printing Your Outline
- Using the Document Map vs. Using Outline View
- 10. Advanced Layout and Formatting
- Layout and Design Fundamentals
- Using Backgrounds and Watermarks
- Controlling Text Placement and Formatting with Text Boxes, Shapes, and Frames
- Creating Text Boxes
- Inserting Text into Text Boxes and Shapes
- Using Floating Frames for Comments, Footnotes, Tables, and Fields
- Formatting Text Boxes and AutoShapes
- Linking Text Boxes to Flow Text from One Text Box to Another
- Moving Between Linked Text Boxes
- Copying or Moving Linked Text Boxes
- Breaking Text Box Links
- Deleting Linked Text Boxes Without Losing Text
- Switching Between Text Boxes and Frames
- Configuring Word 2007 Layout Options
- Commanding Attention with Borders and Shading
- Adding a Simple Border
- Creating Enhanced Borders
- Creating Partial Borders
- Using a Page Border
- Adding Borders to Document Sections and Paragraphs
- Adjusting Border Spacing
- Inserting Graphical Horizontal Lines
- Adding Borders to Pictures
- Adding Table Borders
- Applying Shading Behind Content
- 11. Revising Documents Using Markup Tools
- Benefits of an Organized Revision Process
- Familiarizing Yourself with Markup Tools
- Using the Highlight Tool
- Adding and Managing Comments Effectively
- Configuring Reviewers’ User Names
- Configuring Colors Associated with Reviewers
- Allowing Reviewers to Use Only the Comments Feature
- Inserting Standard Comments
- Configuring Comment Balloon and Reviewing Pane Options
- Reviewing Comments
- Deleting Comments
- Printing Comments
- Saving a Document with Comments as a Web Page
- Tracking Changes
- Comparing and Combining Documents
- 4. Excel
- 12. How to Work a Worksheet and a Workbook
- Moving Around Regions
- Understanding Selection
- Techniques for Entering Data
- Managing Worksheets
- Viewing Worksheets
- Protecting Worksheets
- Managing Multiple Workbooks
- Opening Multiple Windows for the Same Workbook
- Hiding and Protecting Workbooks
- 13. Building Formulas
- Formula Fundamentals
- Understanding the Precedence of Operators
- Using Cell References in Formulas
- Editing Formulas
- Understanding Error Values
- Using Functions: A Preview
- Working with Formulas
- Naming Cells and Cell Ranges
- Using Names in Formulas
- Defining and Managing Names
- Editing Names
- Workbook-Wide vs. Worksheet-Only Names
- Creating Names Semiautomatically
- Naming Constants and Formulas
- Creating Three-Dimensional Names
- Using Names in Formulas
- Creating a List of Names
- Replacing References with Names
- Using Go To with Names
- Getting Explicit About Intersections
- Creating Three-Dimensional Formulas
- Formula-Bar Formatting
- Using Structured References
- Naming Cells and Cell Ranges
- Worksheet Calculation
- Using Arrays
- Linking Workbooks
- Creating Conditional Tests
- Formula Fundamentals
- 14. Using Functions
- Using the Built-In Function Reference in Excel
- Exploring the Syntax of Functions
- Inserting Functions
- Understanding Mathematical Functions
- Understanding Text Functions
- Understanding Logical Functions
- Understanding Information Functions
- Understanding Lookup and Reference Functions
- 15. Analyzing Data with PivotTable Reports
- Introducing PivotTables
- Creating a PivotTable
- Rearranging PivotTable Fields
- Refreshing a PivotTable
- Changing the Numeric Format of PivotTable Data
- Choosing Report Layout Options
- Formatting a PivotTable
- Displaying Totals and Subtotals
- Sorting PivotTable Fields
- Filtering PivotTable Fields
- Changing PivotTable Calculations
- Grouping and Ungrouping Data
- Displaying the Details Behind a Data Value
- Creating PivotCharts
- 12. How to Work a Worksheet and a Workbook
- 5. PowerPoint
- 16. Introduction to PowerPoint 2007
- 17. Working with Text
- 18. Working with Objects, Diagrams, and Charts in PowerPoint 2007
- 19. Collaborating and Sharing
- 20. Working with External Data in PowerPoint 2007
- 21. Setting Up and Presenting a Slide Show
- 6. Outlook
- 22. Introducing Outlook 2007
- 23. Finding and Organizing Messages
- 24. Securing Your System, Messages, and Identity
- Configuring HTML Message Handling
- Protecting Messages with Digital Signatures
- Signing Messages
- Understanding S/MIME and Clear-Text Options
- Adding Your Digital Signature
- Setting Global Security Options
- Creating and Using Security Profiles
- Reading Signed Messages
- Changing Certificate Trust Relationships
- Configuring CA Trust
- Configuring CA Trust for Multiple Computers
- Viewing and Validating a Digital Signature
- Encrypting Messages
- Protecting Data with Information Rights Management
- 25. Collaboration with Outlook and Windows SharePoint Services
- Understanding Windows SharePoint Services Collaboration
- Setting Up Alerts
- Working with Shared Documents
- Working with Shared Contacts
- Linking a Team Calendar to Outlook
- Configuring Alerts in Outlook
- Using Outlook to Work with SharePoint Libraries and Files
- Connecting a SharePoint Library to Outlook
- Downloading Files from a SharePoint Library to Outlook
- Opening Files from a SharePoint Site in Outlook
- Editing Files from a SharePoint Site in Outlook
- Removing SharePoint Files in Outlook
- Removing SharePoint Folders in Outlook
- Using E-Mail to Add a File to a SharePoint Library
- 7. Access
- 26. Exploring the New Look of Access 2007
- Opening Access for the First Time
- Getting Started—A New Look for Access
- Understanding Content Security
- Understanding the New Ribbon Feature
- Understanding the New Navigation Pane
- Using the Single-Document vs. Multiple-Document Interface
- Modifying Global Settings via the Access Options Dialog Box
- 27. Creating Your Database and Tables
- Creating a New Database
- Creating Your First Simple Table by Entering Data
- Creating a Table Using a Table Template
- Creating a Table in Design View
- Defining Fields
- Defining a Primary Key
- Defining a Table Validation Rule
- Understanding Other Table Properties
- Defining Relationships
- Adding Indexes
- Setting Table Design Options
- Creating a Default Template for New Databases
- Printing a Table Definition
- Database Limitations
- 28. Creating and Working with Simple Queries
- Selecting Data from a Single Table
- Testing Validation Rule Changes
- Working in Query Datasheet View
- Moving Around and Using Keyboard Shortcuts
- Working with Subdatasheets
- Changing Data
- Working with Hyperlinks
- Sorting and Searching for Data
- Sorting Data
- Searching For and Filtering Data
- Using Find
- Filtering by Selection
- Using the Filter Window
- Using Filter By Form
- 29. Building a Form
- Forms and Object-Oriented Programming
- Starting from Scratch—A Simple Input Form
- Working with Quick Create Commands and the Form Wizard
- Simplifying Data Input with a Form
- 30. Constructing a Report
- 8. Microsoft Office Programming Primer
- 31. VBA Primer
- When and Why to Use VBA
- Introduction to the VBA Language and Code Structure
- Understanding and Using the Visual Basic Editor
- Writing, Editing, and Sharing Simple Macros
- Creating Modules and Starting Procedures
- Objects, Properties, and Methods
- Object Models
- Using Auto Lists
- Variables
- Constants
- Collection Objects
- Grouping Statements
- Loops
- Conditional Structures
- Operators
- Message Boxes and Input Boxes
- Running One Macro from Another
- Setting Macros to Conditionally Stop Executing Commands
- Running Macros and Compiling Projects
- Understanding Errors
- Creating Error Handlers
- Getting Help
- Saving and Sharing Macros
- Using VBA to Save Time on Document Production and Troubleshooting
- Introduction to Using Events
- Creating UserForms (Dialog Boxes)
- Next Steps for Working with Automation in Microsoft Office
- 32. Office Open XML Essentials
- Chapter Assumptions
- XML Basics for Reading Your Documents
- Getting to Know the Office Open XML Formats
- Editing and Managing Documents Through XML
- Customizing the Ribbon
- Binding Data to Content Controls
- Next Steps for Working with the Office Open XML Formats
- 31. VBA Primer
- A. Appendix: Installing and Configuring the 2007 Office System
- B. Index to Troubleshooting Topics
- C. About the Authors
- D. Choose the Right Book for You
- Index
- About the Author
- SPECIAL OFFER: Upgrade this ebook with O’Reilly
- 26. Exploring the New Look of Access 2007
Suppose you’ve created a workbook like the one shown in Figure 12-35. You might want to monitor the cells on the summary worksheet while working on one of the other worksheets in the workbook. On the other hand, if you have a large worksheet, you might want to keep an eye on more than one area of the same worksheet at the same time. To perform either of these tasks, you can open a second window for the workbook by clicking New Window on the View tab.
Figure 12-35. You can work on the summary worksheet while viewing supporting worksheets in the same workbook.
To view both windows on your screen, click View, Arrange All, and then select any of the Arrange options except Cascade. If you select the Cascade option, you’ll be able to view only the top worksheet in the stack. If you select the Horizontal option, your screen looks similar to the one shown in Figure 12-36.
Figure 12-36. After clicking the New Window button to open a second window for the same workbook, select an Arrange option to fit both windows on the screen simultaneously.
You might notice that Office Excel 2007 assigned the name Pacific Sales.xlsm:2 to the new workbook window. In addition, it changed the name of the original workbook window to Pacific Sales xlsm:1. Pacific Sales.xlsm:2 now becomes the active window, and as such, it’s positioned on top, as indicated by the presence of scroll bars.
Note
Again, if other workbooks are open but you want to view only the windows on the active workbook, select the Windows Of Active Workbook check box in the Arrange Windows dialog box.
You can view any part of the workbook in any window associated with that workbook. In Figure 12-36, Pacific Sales.xlsm:2 originally displayed the summary worksheet when we first created it, because that was the active worksheet when we clicked the New Window button. Then we clicked the Brass tab in the new window, leaving the summary worksheet visible in Pacific Sales.xlsm:1.
When you create multiple windows of the same workbook, anything you do in one window happens in all windows—almost. New entries; formatting changes; inserted or deleted rows, columns, or worksheets; and just about any other editing changes are reflected in all windows. Display characteristics—or views—are not. This means you can zoom in or out and change anything in the Workbook Views and Zoom groups on the View tab as well as the Split and Freeze Panes commands. View adjustments affect only the active window. You can also click the Microsoft Office Button, click Excel Options, select the Advanced category, and then change the settings in the two Display Options sections: Display Options For This Workbook and Display Options For This Worksheet. You can apply these options differently to windows of the same workbook. Just select the name of window you want to change in the drop-down list, as shown in Figure 12-37.
Figure 12-38 shows a somewhat exaggerated example of worksheet auditing. In Pacific Sales.xlsm:1, formulas are displayed; the worksheet is zoomed in; and scroll bars, row and column headings, and gridlines are removed—all in an effort to review the formulas in the summary worksheet to make sure they refer to the proper cells. You can also use this technique to audit your worksheets.
Figure 12-38. You can radically change view options in one window while maintaining a regular view of the same worksheet in another window.
If you create a view like Pacific Sales.xlsm:1 in Figure 12-38 and want to be able to re-create it in the future, click the Custom Views button in the Workbook Views group on the View tab to save it. If you want to be able to re-create the entire workspace, including additional windows and their view settings, click the Save Workspace button in the Window group on the View tab.
Note
For more information about custom views, see "Using Custom Views". For more information about formulas, see Chapter 13.
Inside Out: Close the Default Settings Window Last
When you have two windows open in the same workbook and then close one of them, the "number" of the open window isn’t important, but the view settings are. In the example shown in Figure 12-38, if we finish our work and close Pacific Sales.xlsm:2, the modified view settings in Pacific Sales.xlsm:1 become the active view for the workbook. If we then save the workbook, we also save the modified view settings. Make sure you close the windows with view settings you don’t want to keep before you close the one with the settings you want to use as the default—don’t worry about the window number.
-
No Comment