Setting Up an Account

Before you can set up an e-mail account, you need your account name, password, e-mail server type, and the names of your incoming and outgoing e-mail servers from your ISP or network administrator. The Connect to the Internet wizard helps you connect to one or more e-mail servers. Windows Mail allows you to send and retrieve e-mail messages from different types of e-mail servers, which are the locations where your e-mail is stored before you access it. Windows Mail supports three types of accounts: mail, newsgroups, and directory services. A newsgroup is an electronic forum where people with a common interest can share ideas, ask and answer questions, and comment on and discuss any subject. Directory services are online address books that are typically provided by large organizations. You can set up multiple accounts in Windows Mail.

Set Up an Account

Click the Tools menu, click Accounts, and then click Add.

  • If Windows Mail starts for the first time, and the Connect to the Internet wizard begins.

If prompted, click E-mail Account, and then click Next to continue.

  • You can also set up an account for a newsgroup or Directory Service; the wizard steps vary depending on the account type.

The Connect to the Internet wizard begins.

Type your name, and then click Next to continue.

Enter your e-mail address, and then click Next to continue.

Click the Mail Server arrow, and then select the incoming mail server you want to use.

Enter the name of the incoming mail server.

Enter the name of the outgoing mail server, and then click Next to continue.

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Enter your account name and a password, and then click Next continue.

Click Finish.

If Windows Mail detect previously installed e-mail software, select an the option you want, and follow the import instructions.

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Did You Know?

You can remove a Windows Mail account. Click the Tools menu, click Accounts, click the account you want to remove, and then click Remove.

You can import or export Internet account settings. Click the Tools menu, and then click Accounts. To import account settings, click Import, select the Internet Account Files (.iaf), and then click Open. To export account settings, select the account you want to export, type a name, specify a location, and then click Save.

You can change account settings. Click the Tools menu, click Accounts, select the account you want to change, click Properties, use the tabs to display options, change the ones you want, click OK, and then click Close.

You can choose an account as the default. Click the Tools menu, click Accounts, select the account you want to set, click Set as Default, and then click Close.


Frequently Asked Questions: How Do I Choose an E-mail Server?

Windows Mail supports two types of incoming e-mail servers: POP3 (Post Office Protocol), and IMAP (Internet Message Access Protocol). Windows Mail doesn’t support HTTP (Hypertext Transfer Protocol). A protocol is a set of rules and standards that control the transmission of content, format, sequencing, and error management for information over the Internet or network much like rules of the road govern the way you drive. POP3 servers allow you to access e-mail messages from a single Inbox folder, while IMAP servers allow you to access multiple folders. HTTP servers are used on Web sites, such as Windows Live Mail (formerly Hotmail), and allow you to send and receive e-mail messages on a Web site. If you need HTTP support, you can use Windows Live Mail (which you can download from the Microsoft Web site) instead of Windows Mail with Windows Vista. When you use POP3 or IMAP e-mail servers, you also need to provide an outgoing e-mail server. SMTP (Simple Mail Transfer Protocol) is generally used to send messages between e-mail servers.


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