Composing and Sending E-mail

E-mail is becoming the primary form of written communication for many people. E-mail messages follow a standard memo format, with fields for the sender, recipient, date, and subject of the message. To send an e-mail, you need to enter the recipient’s e-mail address, type a subject, then type the message itself. For a personal touch, you can also create an e-mail message with stationery designs. You can send the same e-mail to more than one individual, to a contact group, or to a combination of individuals and groups. Before you send the e-mail, you can set a priority flag (high, normal, or low) to convey the message’s importance.

Compose and Send an E-mail

Click the Create Mail button on the toolbar.

• To create an e-mail with stationery, click the Create Mail button arrow, then click a stationery.

Click the To button to select contacts.

Timesaver:

Type the recipient’s name in the To box.

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Click a recipient or group.

Click one of the following:

• The To button if you want the recipient to receive the message and to see the addresses in the To and Cc fields.

• The Cc button if you want the recipient to receive a copy of the message and to see the addresses in the To and Cc fields.

• The Bcc button if you want the recipient to receive a copy of the message but not be listed as a recipient on any other copy of the message.

Click OK.

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Click in the Subject box, and then enter a brief description of your message.

Click in the message box, and then type the text of your message.

If you want, use the commands on the Formatting toolbar to format your message.

If you want, click the Set Priority button arrow on the toolbar, and then select a priority level.

To encrypt or digitally sign a message, click the Encrypt or Digitally Sign button on the toolbar.

Click the Send button on the toolbar. Or click the File menu, click Send Later, and then click OK to confirm that the message has been placed in your Outbox folder.

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If you chose Send Later, click the Send/Receive button on the toolbar to contact the mail server and deliver your message.

Timesaver:

Press Ctrl+M to send and receive e-mail for all accounts.

Did You Know? You can save a message in progress to finish and send later. Click the File menu, and then click Save. The save message is stored in the Drafts folder, which you can open, edit the message and send later. You can send and receive e-mail from a specific account. Click the Send/Receive button arrow, and then click the account you want.

For Your Information: Checking the Spelling in E-mail Before you send an e-mail message, you should spell check the text and read through the content to make sure your spelling is accurate and your content conveys the message you want to the recipient(s). If you have Microsoft Word, Microsoft Excel, or Microsoft PowerPoint installed on your computer, Windows Mail uses the spell check from the Microsoft Office program to check the spelling of your e-mail messages. If you do not have one of these programs installed, the Spelling command is not available, and you need to check spelling manually. To start the spell check, type an e-mail message, click the Tools menu, and then click Spelling. To have Windows Mail spell check all of your e-mail messages before sending them, display the Outlook window, click the Tools menu, click Options, click the Spelling tab in the Options dialog box, select the Always Check Spelling Before Sending check box, and then click OK.