Sharing Information in a Windows Meeting

Windows Meeting Space (New!) allows you to share documents, programs, or your desktop with up to ten people running the same version of Windows Vista. When you share documents, programs, or your desktop, participants can view your computer. You can also add handouts to the meeting. Each participant is given a copy of the file and can make changes to the copy one at a time. The changes for each participant are made to all participants’ handouts, except the original handout, which stays the same. During a sharing session, you can temporarily give control to another participant to make a change to a file. Since you are in charge of the meeting, you can take control back at any time.

Share a Program or Your Desktop

Start the program you want to share in a meeting.

In a meeting, click the Share a program or your desktop button, and then OK, if necessary.

Click Desktop, the running program you want to share, or Browse for a file to open and share to open a program and file.

Click Share.

If necessary, select a file to share, and then click Open to start the associated program and file.

To add a handout to the meeting, click the Add a handout button, select the file, and then click Open.

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If you want, click the Show me how my shared session looks on other computers or Stop sharing.

Minimize the Windows Meeting Space window, and then start using the program or your desktop in the meeting.

To stop, pause, or see how the sharing session looks, click the appropriate button at the top of the screen.

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Give and Take Control of a Sharing Session in a Meeting

In a meeting with a shared document, program, or your desktop, click the Give Control button.

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To take back control, click Take Control.

Timesaver:

Press the Windows Logo key+Esc to take control back.

Change Settings During Sharing Session

In a meeting with a shared document, program, or your desktop, click the Options button.

Click the command you want:

• Show Windows Meeting Space window.
  
  
• Connect to a projector. Follow the on-screen instructions to connect to a video projector that is connected to a network, which you can control remotely.
  
  

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Did You Know? The data shared during a meeting is secure. All the data and communications shared during a meeting are encrypted to provide security for all the participants involved.