Holding a Windows Meeting

In Windows Meeting Space (New!), you invite participants to a meeting and they can individually join in. To invite a person to join a meeting, you send them an e-mail message or an invitation file with meeting information. Participants can join a meeting at any time during the meeting session. For those within your network, you can change meeting participant settings and sign in options to allow people near you to send you invitations. A meeting continues until all participants have left the meeting. To exit or leave a meeting, you use the Meeting button on the Windows Meeting Space window.

Send Invitations to a Meeting

In a meeting, click Invite People.

Select or clear the Require participants to type the meeting password check box.

Use one of the following:

• Select the check box next to the name of each person you want to invite, and then click Send invitations.
  
  
• Click Invite others, and then click Send an invitation in e-mail.
  
  
• Click Invite others, and then click Create an invitation file, save the file, and then give the file to the person you want to invite.
  
  
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Did You Know? You can change participant status in a meeting. In a meeting, click the participant name you want to change, click a status option: Available, Busy, Be right back, or Away. You can select a trusted contact. A trusted contact is someone who sends you their user name and other information in an e-mail message or file that is accompanied by a digital certificate of identity.

Join a Meeting

If necessary, start Windows Meeting Space.

• Click the Start button, point to All Programs, and then click Windows Meeting Space.
  
  

If the meeting is already in progress, click Join a meeting near me. Or, if you know that someone has sent you an invitation file, click Open an invitation file.

Type the password you received from the person who calls the meeting.

Click the Join a meeting button (green arrow).

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Change Participant Settings

In a meeting, click the participant name you want to change, and then click Personal settings.

• You can also open the People Near Me icon in the Control Panel to change these settings.
  
  

Type the name you want other people to see.

Select or clear the Make my picture available check box.

Click the Allow invitations from list arrow, and then select an option. Select or clear the Display a notification when an invitation is received check box.

Select or clear the Sign me in automatically when Windows starts check box.

Click OK.