Index

A

access, restricting, 68

accessing SkyDrive from Word, WEB: 397–398

account name, 13

Add a Digital Signature, 68

Add-Ins tab, Ribbon, 24

Add Shape command, 200

adding

apps, 50–53

borders, 276–278

captions, 299–301

cells, 180–181

color to text, 103–104

columns, 176–179

footers, 134–137

headers, 134–137

hyperlinks, WEB: 389–392

Microsoft accounts, 41–42

page numbers, 138–139

picture styles, 276–278

rows, 176–179

services to Microsoft accounts, 47–50

shading, 159

special effects, 152

drop caps, 152–153

text effects, 153–154

watermarks, 154–156

text with Quick Parts, 88–89

adjusting pictures, 285

correcting problems, 285–286

removing backgrounds, 287–289

tweaking colors, 286–287

alignment

cells, 184–185

controlling, 108

vertical alignment, changing, 132–133

alignment guides, 264

applying templates, 72–75

apps, adding, 50–53

Artistic Effects, 279

applying to pictures, 281–282

ascenders, 121

assigning

document protection, 67–68

effects, 279–281

styles, 150

attributes. See text formatting

AutoCorrect, 324–326

AutoFit command, 174

AutoFit Contents, 175

axes, charts, 207

axis labels, 208

B

backgrounds

customizing (Microsoft accounts), 46–47

removing from pictures, 287–289

bandwidth, cloud, 37

Bing Image Search, 241

inserting pictures from, 244–246

Bing Video Search, 254

BMP (Windows Bitmap), 239

bold, applying, 96–98

bookmarks, inserting, 307–310

borders, 156

adding, 276–278

page borders, adding 158

tables, 188–191

text borders, adding, 157

Borders and Shading dialog box, 158

Borders tool, 157

breaks

inserting, 139–142

removing, 142

browsers, managing SkyDrive from, WEB: 394–397

bulleted lists, 118–120

C

captions, adding, 299–301

capturing screenshots, 250–254

cells

adding, 180–181

alignment, 184–185

deleting, 180–181

margins, 184–185

merging, 181–184

splitting, 181–184

Change Colors palette, 203

changes to documents, reviewing, WEB: 371–373

changing

fonts, 98–100

layouts, colors, and styles, SmartArt, 202–203

markup display, tracking changes, WEB: 365–367

point size, 100–102

view modes, 29–31

character spacing, 125

chart area, 208

chart data, entering, 210–211

chart parts, 207–208

charts, 193

chart parts, 207–208

editing, 212–215

entering data, 210–211

inserting, 205, 209

types of, 206

chart text, 208

check boxes, Ribbon, 23

checking documents for hidden data, 330–332

choosing style sets, 149

Citations & Bibliography, 299

Clear All Formatting button, 105

clip art, 240

Clipboard pane, cutting, copying, and pasting text, 87–88

Close command, 17

closing

documents, 65

Word, 16–17

cloud, 36, WEB: 382

bandwidth, 37

cloud computing, 36–38

Microsoft, 38

cloud connectivity, 36

cloud storage, 36–38

cloud storage services, 36

collated printing, 338

color, adding to text, 103–104

colors

changing (SmartArt), 202–203

tweaking in pictures, 286–287

Colors dialog box, 104, 159

columns, 130–132

adding, 176–179

deleting, 176–179

comments

inserting, 317–319

tracking documents, WEB: 370–371

Comments feature, 317

Compare Documents dialog box, WEB: 373

comparing documents, WEB: 373–374

Compress Pictures, 287

context menus, 26–27

controlling page setup, 342–343

Convert Text to Table command, 165

copying

data, 66–67

text, 85

text formatting from one place to another, 104–105

copying and pasting text, 86

copyright symbol, inserting, 93

correcting picture problems, 285–286

Create Graphic group, 200

cropping pictures, 282–285

cross-references

inserting, 301–302

removing, 302

cursors, 82

custom indents, 111

custom tables, drawing, 167–169

Customize Quick Access Toolbar button, 334

customizing

Microsoft accounts, 42

account pictures, 43–45

background and theme, 46–47

SmartArt, 197–201

cutting and pasting text, 86

D

data

copying, 66–67

moving between files, 66–67

pasting, 66–67

data categories, 207

data points, 207

data series, 207

data tables, 208

Delete Cells dialog box, 179–180

Delete Columns command, 178

Delete key, 83

Delete Rows command, 178

deleting

cells, 180–181

columns, 176–179

rows, 176–179

descenders, 121

deselecting text, 85

Design tab, 213

Ribbon, 23

tables, 190

diagrams, 193

dialog boxes, 27–29

digital pictures. See pictures

digital signatures, 68

Display for Review drop-down menu, WEB: 365

DNG (Digital Negative) file types, 240

.DOC, 72

Document Inspector dialog box, 331

document protection, assigning, 67–68

document work area, 13

documents, 55

checking for hidden data, 330–332

closing, 65

comparing, WEB: 373–375

emailing, WEB: 382–385

navigating with Navigation pane, 310–313

opening, 62–65

previewing, 334–335

printing, 334

managing print settings, 336–341

reviewing, WEB: 362–363

saving, 58–60

file types, 60–61

options, 62

sending as attachments, WEB: 383

sharing, WEB: 375–378

starting new, 56–57

structuring with Outline view, 292–296

tracking, WEB: 362–363

changing markup display, WEB: 365–367

comments, WEB: 369–371

reviewing changes, WEB: 371–372

turning on tracking, WEB: 363–364

turning into web pages, WEB: 386–388

viewing multiple, 65–66

.DOCX file extension, 60, 238

.DOT, 72

.DOTM, 72

.DOTX, 72

Draft mode, 29

dragging, resizing tables, 173–174

Draw Table command, 180

drawing

custom tables, 167–169

shapes, 218–221

Drop Cap dialog box, 153

drop caps, inserting, 152–153

E

Edit Hyperlink dialog box, WEB: 392

Edit Shape drop-down arrow, 226

editing

charts, 212–215

PDF files, WEB: 375

text, 82–83

effects, 219

assigning, 279–281

Effects, 279

emailing documents, WEB: 382–385

embedding videos, 254–257

Encrypt with Password, 68

endnotes, inserting, 297–298

entering chart data, 210–211

Envelope Options dialog box, 345

envelopes, printing, 343–346

Envelopes and Labels dialog box, 347

Eraser tool, 180

Excel spreadsheets, inserting as tables, 169–170

exiting Word, 16–17

external hard drives, 250

F

File tab, 23

file types, 60–61

.DOC, 72

pictures, 238–240

fill color, 219

Find and Replace dialog box, 319

finding

help, 14–16

templates, 76–78

finding and replacing text, 319–322

flash drives, 250

Flickr, 241

Flip command, 268

flipping graphics, 267–270

Font Color palette, 103

Font Color tool, 104

Font dialog box, 102

fonts, changing, 98–100

Font Size drop-down menu, 100

Font Size menu, 101

footers, adding, 134–137

footnotes, inserting, 297–298

Format Painter tool, 104

Format pane, effects, 281

Format Picture pane, 286

Format Shape pane, 224, 229

Format tab, 203, 213

Picture Styles gallery, 277

text wrapping options, 266

Format Text Effects icon, 229

formatting

borders, 156

page borders, 158

text borders, 157

pages. See page formatting

paragraphs. See paragraph formatting

shading, 156

adding, 159

shapes, 223–226

SmartArt, 203–205

special effects, 152

adding watermarks, 154–156

applying text effects, 153–154

inserting drop caps, 152–153

styles

applying, 146–149

assigning, 150

choosing style sets, 149

creating new, 151

text. See text formatting

themes, applying, 144–146

G

galleries, Ribbon, 22

GIF (Graphics Interchange Format), 239

Grammar pane, 324

graphic objects, 260

graphics. See also images; shapes

effects, assigning, 279–281

flipping, 267–270

grouping, 270–276

layering, 270–274

pictures, 237. See also pictures

positioning, 267

rotating, 267–270

sizing, 260–263

alignment guides, 264

with selection handles, 261

SmartArt. See SmartArt

text wrapping, 264–267

graphs, 193

gridlines, charts, 208

grouping graphics objects, 270–271, 275–276

H

headers, adding, 134–139

help, finding, 14–16

Help feature, 14–16

hidden data, checking documents for, 330–332

hiding Ribbon, 24

highlighter pens, highlighting text, 316–317

highlighting text with highlighter pen, 316–317

Home tab, 20

Ribbon, 23

Styles gallery, 149

hyperlinks, adding, WEB: 389–392

I

icons

Layout Options, 205

Paragraph icon, 23

pushpin icon, 24

Word, 12

images

inserting from Internet, 240–242

thumbnails, 241

indenting text, 110–111

custom indents, 111

setting indents with the ruler, 112–115

simple indents, 111

special indents, 112

indexes, creating, 302–305

Insert, 83

Insert Address Block dialog box, 354

Insert Cells dialog box, 179

Insert Chart dialog box, 206

Insert command, 178

Insert Greeting Line dialog box, 355

Insert Pictures dialog box, 201

Insert Pictures feature, 241

Insert tab, 20

Ribbon, 23

inserting

bookmarks, 307–310

breaks, 139–142

charts, 205, 209

comments, 317–319

cross-references 301–302

drop caps, 152–153

footnotes/endnotes 297–298

images from Internet, 240–242

pages, 139

pictures

from Bing Image Search, 244–246

from Office.com, 242–244

from SkyDrive, 246–248

your own, 248–249

Quick Parts, 89–91

Quick Tables, 165–166

sections, 139–142

shapes, 219

SmartArt, 196–197

symbols, 92–93

tables, 162–165

Excel spreadsheets, 169–170

text box objects, 231–234

WordArt objects, 226–230

insertion points, 82

Internet, inserting images from, 240–242

italics, applying, 96–98

J-K

JPEG (Joint Photographics Expert Group), 238–239

key drives, 250

L

Label Options dialog box, 348

labels, printing, 346–349

layering graphics objects, 270–274

Layout dialog box, sizing graphics, 262

Layout Options icon, 205

Layout tab, Text Direction button, 185

layouts, changing (SmartArt), 202–203

leader characters, 115

leading, 121

legends, charts, 208

line spacing, 121–123

lists, 118–120

Live Preview feature, 145

lossless compression, 239

lossy compression, 239

M

Mail Merge pane, 350

Mail Merge tool, 349–358

Mail Merge Wizard, 349

Mailings tab, Ribbon, 23

managing

print settings, 336–341

SkyDrive

accessing from Word, WEB: 397–398

from your browser, WEB: 394–397

margins, 128–130

cells, 184–185

Mark as Final, 68

markup display, changing, WEB: 365–367

master Document tool, 296

merge fields, 349

Merge to New Document dialog box, 357

merging cells, 181–184

metadata, 330

Microsoft, clouds, 38

Microsoft accounts, 39

adding, 41–42

customizing, 42

account pictures, 43–45

background and theme, 46–47

services, adding, 47–50

signing in, 39–41

switching between, 41–42

Microsoft Word. See Word mini toolbar, 26

applying bold, italics, and underline, 97

cutting, copying and pasting text, 87

Mini Translator, 328

moving

data between files, 66–67

text, 85

Multi-Tool Word for Xenix and MS-DOS, 6

N

navigating long documents with Navigation pane, 310–313

Navigation pane, 310–313

New Address List window, 352

new features, 8–9

numbered lists, 118–120

O

objects

grouping, 275–276

layering, 271–274

Office 365, 37

Office.com, 241

inserting pictures from, 242–244

Office Store, 50

Office Web Apps, WEB: 398–400

Open dialog box, 64

Open page, 64

opening documents, 62–65

outline, 219

Outline mode, 29

Outline view, 292–296

Overtype, 83

P

page borders, adding, 158

PageDown, 83

page formatting

columns, 130–132

headers/footers, adding, 134–137

inserting pages, breaks and sections, 139–142

margins, 128–130

page numbers, 138–139

vertical alignment, changing, 132–133

Page Layout tab, 342

Ribbon, 23

page numbers, adding, 138–139

Page Numbers feature, 138

page orientation, printing, 339

page setup, controlling, 342–343

Page Setup dialog box, 129, 343

pages, inserting, 139

PageUp, 83

paint format, 239

panes

Clipboard pane, 87–88

Format pane, effects, 281

Format Picture pane, 286

Format Shape pane, 224, 229

Grammar pane, 324

Mail Merge pane, 350

Research pane, 328

Revisions pane, 317–319

Spelling and Grammar pane, 322

Spelling pane, 323

Styles pane, 150

Paragraph dialog box, 109

paragraph formatting, 107

alignment, controlling, 108

bulleted lists, 118–120

numbered lists, 118–120

spacing, 120–121

character spacing, 125

line spacing, 121–123

paragraph spacing, 123–125

tabs, 115–117

text, indenting, 110–115

Paragraph icon, 23

paragraph spacing, 120, 123–125

pasting

data, 66–67

text, 86

mini toolbar, 87

PDF (Portable Document Format), editing files, WEB: 375

Picture Border tools, 278

Picture Effects, 279

picture styles, adding, 276–278

Picture Styles gallery, Format tab, 277

Picture Styles tool, 278

pictures

adjusting, 285

Artistic Effects, applying, 281–282

borders, adding, 276–278

colors, tweaking, 286–287

correcting problems, 285–286

cropping, 282–285

customizing Microsoft accounts, 43–45

digital pictures, 237

file types, 238–240

inserting

from Bing Image Search, 244–246

from Office.com, 242–244

from SkyDrive, 246–248

your own, 248–249

picture styles, adding, 276–278

removing backgrounds, 287–289

placeholders, SmartArt, 197

plot area, 208

PNG (Portable Network Graphics), 239

point size, changing, 100–102

positioning graphics, 267

previewing documents, 334–335

Print Layout mode, 29

print settings, managing, 336–341

Print to File command, 337

Print window, 334

printing

collated, 338

documents, 334

managing print settings, 336–341

envelopes, 343–346

labels, 346–349

page orientation, 339

program window, overview, 11–14

program window controls, 13

program windows, sizing, 13

prompt boxes, 29

proofreading, 315

AutoCorrect, 324–326

checking spelling and grammar, 322–324

highlighting text, 316–317

inserting comments, 317–319

researching and translating words, 328–330

text, finding and replacing, 319–322

Thesaurus, 327–328

protecting documents, 67–68

pushpin icon, 24

Q

Quick Access toolbar, 12, 25

Quick Parts, 135

creating, 91

inserting, 89–91

text, adding, 88–89

Quick Print command, 334

Quick Tables, inserting, 165–166

R

raster, 239

RAW file types, 239

Read mode, 29, 32

red wavy lines, 83

References tab, Ribbon, 23

Remove Background tool, 287

removing

breaks, 142

cross-references, 302

video, 257

Replace All, 320

repositioning

shapes, 222–223

tables, 186–187

requirements for Word, 7

researching words, 328–330

Research pane, 328

resizing

shapes, 222–223

tables, 186–187

by dragging, 173–174

Table Properties dialog box, 175–176

Table Tools, 174–175

Restrict Access, 68

Restrict Editing, 68

restricting access to documents, 68

Review tab, Ribbon, 23

reviewing

changes to documents, WEB: 371–373

documents, WEB: 362–363

Revisions pane, 317–319

Ribbon, 13, 20

Add-Ins tab, 24

check boxes, 23

Design tab, 23

elements of, 21–23

File tab, 23

galleries, 22

hiding, 24

Home tab, 20, 23

Insert tab, 23

Mailings tab, 23

Page Layout tab, 23

Quick Access toolbar, 25

References tab, 23

Review tab, 23

spinner arrows, 22

View tab, 24

rotating graphics, 267–270

rows

adding, 176–179

deleting, 176–179

ruler, setting indents, 112–115

S

Save As command, 58

Save As dialog box, 59

Save as type drop-down list, 61

saving

documents, 58–60

as web pages, WEB: 386–388

file types, 60–61

options, 62

templates, 78–79

screen clipping, 252

screenshots, capturing, 250–254

Screenshot tool, 250

scroll bars, 13

sections, inserting, 139–142

selecting

table parts, 172–173

text, 84–85

selection handles, 75

sizing graphics, 261

Send a Link, WEB: 382

Send as Attachment, WEB: 382

Send as Internet Fax, WEB: 382

Send as PDF, WEB: 382

Send as XPS, WEB: 382

sending documents as attachments, WEB: 383

services, adding to Microsoft accounts, 47–50

shading, 156

adding, 159

Shape Effects, 279

Shape Styles gallery, 278

shapes

drawing, 218–221

formatting, 223–226

inserting, 219

repositioning, 222–223

resizing, 222–223

Shapes tool, 218

Share screen, WEB: 383

sharing documents, WEB: 375–378

Show Markup menu, WEB: 366

signing into Microsoft accounts, 39–41

simple indents, 111

sizing

graphics, 260–263

alignment guides, 264

selection handles, 261

program windows, 13

shapes, 222–223

tables, 173, 186–187

by dragging, 173–174

Table Properties dialog box, 175–176

Table Tools, 174–175

SkyDrive, 241, WEB: 393–394

inserting pictures from, 246–248

managing

accessing from Word, WEB: 397–398

from your browser, WEB: 394–397

sharing documents, WEB: 375–378

SmartArt, 194–196

changing layouts, colors, and styles, 202–203

customizing, 197–201

formatting, 203–205

inserting, 196–197

spacing, 120–121

character spacing, 125

line spacing, 121–123

paragraph spacing, 123–125

special characters, 93

special effects, 152

adding watermarks, 154–156

applying text effects, 153–154

inserting drop caps, 152–153

special indents, 112

spell checker tool, 83

Spelling and Grammar checker, 322–324

Spelling and Grammar pane, 322

Spelling pane, 323

Spinner arrows, Ribbon, 22

splitting cells, 181–184

starting

documents, 56–57

Word, 9–11

Start screen, 10

turning off, 11

status bar, 13

stick drives, 250

stock photography, 240

strikethrough, 98

structuring documents with Outline view, 292–296

style sets, choosing, 149

styles

applying, 146–149

assigning, 150

changing SmartArt, 202–203

choosing style sets, 149

creating new, 151

Styles gallery, Home tab, 149

Styles pane, 150

subscript, 98

superscript, 98

switching Microsoft accounts, 41–42

symbols, inserting, 92–93

T

table of contents, creating, 306–307

table parts, selecting, 172–173

Table Properties dialog box, 186

resizing tables, 175–176

Table Styles gallery, 188–191

Table Tools, 171

resizing tables, 174–175

tables, 161

borders, 188–191

cells

adding/deleting, 180–181

alignment/margins, 184–185

merging and splitting, 181–184

columns, adding/deleting, 176–179

custom tables, drawing, 167–169

Excel spreadsheets, inserting, 169–170

inserting, 162–165

Quick Tables, inserting, 165–166

repositioning, 186–187

rows, adding/deleting, 176–179

sizing, 173, 186–187

by dragging, 173–174

Table Properties dialog box, 175–176

Table Tools, 174–175

Table Styles gallery, 188–191

tabs, setting, 115–117

templates, 72

applying, 72–75

finding, 76–78

saving, 78–79

text

adding with Quick Parts, 88–89

adding color to, 103–104

Clipboard pane, 87–88

copying, 85

copying and pasting, 86

mini toolbar, 87

cutting and pasting, 86

mini toolbar, 87

deselecting, 85

editing, 82–83

finding and replacing, 319–322

highlighting with highlighter pen, 316–317

indenting, 110–111

custom indents, 111

setting indents with the ruler, 112–115

simple indents, 111

special indents, 112

moving, 85

selecting, 84–85

typing, 82–83

text borders, adding, 157

text boxes, 234

text box objects, inserting, 231–234

Text Box tool, 231

Text Direction button, 185

text effects, applying, 153–154

Text Effects, 279

Text Effects palette, Transform category, 230

text formatting, 95

adding color to text, 103–104

applying bold, italics, and underline, 96–98

changing point size, 100–102

changing fonts, 98–100

copying from one place to another, 104–105

Font dialog box, 102

Text Highlighter tool, 104

text wrapping, graphics, 264–267

Text Wrapping tab, Layout dialog box, 266

themes

applying, 144–146

customizing Microsoft accounts, 46–47

Thesaurus, 327–328

thumb drives, 250

thumbnails, 241

tick marks, 208

.TIFF, 238–239

title bar, 12

toolbars, 26–27

mini toolbars, 26

Quick Access toolbar, 12, 25

tools

Borders tool, 157

Eraser tool, 180

Font Color tool, 104

Format Painter tool, 104

Mail Merge tool, 349–358

Picture Border tools, 278

Picture Styles tool, 278

Remove Background tool, 287

Screenshot tool, 250

Shapes tool, 218

Text Box tool, 231

Text Highlighter tool, 104

Track Changes, WEB: 362

Watermark tool, 155

Track Changes, WEB: 362

turning on, WEB: 363–364

Track Changes Options dialog box, WEB: 369

tracking, 125

documents, WEB: 362–364

changing markup display, WEB: 365–367

comments, WEB: 369–371

reviewing changes, WEB: 371–372

turning on tracking, WEB: 363–364

Tracking Options icon, WEB: 364

Transform category, Text Effects palette, 230

Translate Document, 328

Translate Selected Text, 328

translating words, 328–330

turning documents into web pages, WEB: 386–388

turning off Start screen, 11

turning on tracking, WEB: 363–364

types of charts, 206

typing text, 82–83

U-V

underline, applying, 96–98

vertical alignment, changing, 132–133

video

embedding, 254–257

removing, 257

view modes, 29

changing, 29–31

View tab, Ribbon, 24

viewing documents, multiple, 65–66

views

Outline view, 292–296

zooming, 32–33

W

watermarks, adding, 154–156

Watermark tool, 155

Web Apps, WEB: 398–400

Web Layout mode, 29–31

web pages, turning documents into, WEB: 386–388

web servers, 36

Windows 7, starting Word, 9

Windows 8, starting Word, 10

Windows Live SkyDrive, WEB: 394

wizards, Mail Merge Wizard, 349

Word, 5

closing, 16–17

exiting, 16–17

new features, 8–9

overview, 6–7

requirements for, 7

starting, 9–11

WordArt objects, inserting, 226–230

Word icon, 12

X-Z

YouTube, 254

Zoom dialog box, 33

Zoom slider, 32, 133

zooming views, 32–33