You might want to browse through a completed presentation to view the contents and design of each slide and to evaluate the types of slides in a presentation in several ways. When a slide doesn’t fit the screen, you can change the presentation view size, or click the scroll arrows to scroll line by line or click above or below the scroll box to scroll window by window and move to another slide. To move immediately to a specific slide, you can drag the scroll box. In Slides pane, you can click the Next Slide and Previous Slide buttons, which are located at the bottom of the vertical scroll bar, to switch between slides in a presentation.
-
Click a slide miniature in the Slides pane or a slide icon in the Outline pane.
-
Click the Up scroll arrow or Down scroll arrow to scroll line by line.
When you scroll to the top or bottom of a slide, you automatically move to the previous or next page.
-
Click above or below the Scroll box to scroll window by window.
-
Drag the Scroll box to move immediately to a specific slide.
As you drag, a slide indicator box appears, telling you the slide number and title.
-
Click the Previous Slide or Next Slide button.
To help you during all phases of developing a presentation, PowerPoint provides different views: Normal, Slide Sorter, Notes Page, Slide Show, and Presenter Tools. You can switch from one view to another by clicking a view button (Normal, Slide Sorter, and Slide Show) located on the Status bar or by using the commands on the View menu. In any view, you can use the Zoom feature on the Standard toolbar to increase and decrease the page view size and display the slide to fit the screen.
Use the Normal view to work with the three underlying elements of a presentation—the outline, slide, and notes—each in its own pane. These panes provide an overview of your presentation and let you work on all of its parts. You can adjust the size of the panes by dragging the pane borders. You can use the Outline pane to develop and organize your presentation’s content. Use the Slide pane to add text, graphics, movies, sounds, and hyperlinks to individual slides, and the Notes pane to add speaker notes or notes you want to share with your audience.
Use the Outline pane in Normal view to develop your presentation’s content. Individual slides are numbered and a slide icon appears for each slide.
Use the Slides pane in Normal view to preview each slide. Click the slide you want to view. You can also move through your slides using the scroll bars or the Previous Slide and Next Slide buttons. When you drag the scroll box up or down on the vertical scroll bar, a label appears that indicates which slide will be displayed if you release the mouse button.
Use the Notes Pages view or the Notes pane in Normal view to enter notes for each slide in your presentation. The notes for each slide appear in Presenter Tools view when you deliver your presentation.
Use the Slide Sorter view to organize your slides, add actions between slides—called slide transitions—and apply other effects to your slide show. The Animations tab helps you add slide transitions and control your presentation. When you add a slide transition, you see an icon that indicates an action will take place as one slide replaces another during a show. If you hide a slide, you see an icon that indicates the slide will not be shown during the presentation.
Slide Show view presents your slides one at a time. Use this view when you’re ready to rehearse or give your presentation. To move through the slides, click the screen, or press Return to move through the show.
Presenter Tools view allows you to present your slides on one monitor, such as a big screen, while you control your presentation on another monitor, such as a laptop, by tracking your time and displaying notes that only you can see. Use this view when you’re ready to rehearse or give your presentation.
Creating consistent looking slides makes it easier for your audience to follow and understand your presentation. PowerPoint provides a gallery of slide layouts (New!) to help you position and format slides in a consistent manner. A slide layout contains placeholders, such as text, chart, table, or SmartArt graphic, where you can enter text or insert elements. When you create a new slide, you can apply a standard layout or a custom layout of your own design. You can also apply a layout to an existing slide at any time. When you change a slide’s layout, PowerPoint keeps the existing information and applies the new look.
In Normal view, display the slide before where you what to insert.
Click the Slide Layouts tab on the Elements Gallery.
Click the Insert new slide option.
In the Slide Layout gallery, click the slide layout you want to use.
-
You can click the arrows on the right to display more layouts.
In Normal view, display the slide you want to change.
Click the Slide Layouts tab on the Elements Gallery.
Click the Apply to slide option.
In the Slide Layout gallery, click the slide layout you want to use.
-
You can click the arrows on the right to display more layouts.
-
For text placeholders, click the placeholder, and then type the text.
-
For other objects, click the icon in the placeholder, and then work with the accessory that PowerPoint starts.
Did You Know?
You can duplicate a slide. In Outline or Slides pane or Slide Sorter view, select the slide you want to duplicate, click the Edit menu, and then click Duplicate.
You can quickly delete a slide. In Outline or Slides pane or Slide Sorter view, select the slide you want to delete, and then press Delete or click the Edit menu, and then click Delete Slide.
You can reset a placeholder position back to the default location. In Outline or Slides pane or Slide Sorter view, click the Format menu, and then click Slide Layout to select the slide layout in the Elements Gallery. Click the selected slide layout to reset the placeholder position back to the default position.
Slide Layout Placeholders
|
Placeholder |
Description |
|---|---|
|
Title |
Enter title text |
|
Bulleted |
Enter bulleted list |
|
Table |
Inserts a table |
|
Chart |
Inserts a chart |
|
Clip Art |
Inserts a picture from the Clip Organizer |
|
Picture |
Inserts a picture from a file |
|
SmartArt (New!) |
Inserts a diagram, chart, or other graphics |
|
Movie |
Inserts a movie or video clip |
Once you create a slide, you can modify any of its objects, even those added by a slide layout. To manipulate objects, use Normal view. To perform any action on an object, you first need to select it. When you select an object, such as text or graphic, the object is surrounded by a solid-lined rectangle, called a selection box, with sizing handles (small white circles at the corners and small white squares on the sides) around it. You can resize, move, delete, and format selected objects.
-
To select an object, move the pointer (which changes to a four-headed arrow) over the object or edge, and then click to select.
-
To select multiple objects, press and hold Shift as you click each object or drag to enclose the objects you want to select in the selection box. Press
to select all objects on a slide. -
To deselect an object, click outside its border.
-
To deselect one of a group of objects, press and hold Shift, and then click the object.
-
Using the mouse. To copy, press and hold Option while you drag. Move the pointer (which changes to a four-headed arrow) over the object, and then drag it to the new location. For unfilled objects, drag the border. You can move or copy an object in a straight line by pressing Shift as you drag the object.
-
Using the keyboard. To move, click the object, and then press the arrow keys to move the object in the direction you want.
-
Using the keyboard shortcuts. To cut an object from a slide, select the object and then press
. To copy an object, select the object, and then press
. To paste an object on a slide, press
.
In Normal view, you can type text directly into the text placeholders. A text placeholder is an empty text box. The insertion point (the blinking vertical line) indicates where text will appear when you type. To place the insertion point into your text, move the pointer over the text. The pointer changes to an I-beam to indicate that you can click and then type. When a selection box of dashed lines appears, your changes affect only the selected text. When a solid-lined selection box appears, changes apply to the entire text object. You can move, copy, or delete existing text; replace it with new text; and undo any changes you just made.
In Normal view, click the bulleted text placeholder.
To switch to a numbered list, click the Bullets and Numbering panel to expand it, if necessary, and then click the Numbering button.
Type the first item.
Press Return.
-
To increase the list level, press Tab or click the Increase List Level button.
-
To decrease the list level, press Shift+Tab, or click the Decrease List Level button.
Type the next item.
Repeat steps 4 and 5 until you complete the list.
If you type text in a placeholder, PowerPoint uses AutoFit to resize the text, if necessary, to fit into the placeholder. The AutoFit Text feature changes the line spacing—or paragraph spacing—between lines of text and then changes the font size to make the text fit. The AutoFit Options button, which appears near your text the first time that it is resized, gives you control over whether you want the text to be resized. The AutoFit Options button displays a menu with options for controlling how the option works. You can also display the AutoCorrect dialog box and change the AutoFit settings so that text doesn’t resize automatically.
Sometimes changing the direction of text on a slide creates a unique or special effect that causes the audience to remember it. In PowerPoint, you can rotate all text in an object 90 and 270 degrees or stack letters (New!) on top of one another to create the look you want. For a more exact rotation, which you cannot achieve in 90 or 270 degree increments, you can drag the green rotate lever at the top of an object to rotate it to any position. This is useful when you want to change the orientation of an object, such as the direction of an arrow.
Select the text you want to format.
Click the Formatting Palette tab on the Toolbox.
Click the Alignment and Space panel to expand it.
Click one of the following buttons:
-
Horizontal to align text normally across the slide from left to right.
-
Rotate all text 90° to align text vertically down the slide from top to bottom.
-
Rotate all text 270° to align text vertically down the slide from bottom to top.
-
Stacked to align text vertically down the slide one letter on top of another.
Select additional options, such as alignment, direction or resize shape to fit text.
-
Wrap text. Select to wrap text in the text box.
-
Shrink text to fit. Select to reduce text size to fit in the current size of the text box.
If necessary, resize text box.
Outlining your content is a great way to create a presentation. You can outline and organize your thoughts right in PowerPoint or insert an outline you created in another program, such as Microsoft Word. If you prefer to develop your own outline, you can create a blank presentation, and then type your outline in the Outline pane of Normal view. As you develop an outline, you can add new slides and duplicate existing slides in your presentation. If you already have an outline, make sure the document containing the outline is set up using outline heading styles. When you insert the outline in PowerPoint, it creates slide titles, subtitles, and bulleted lists based on those styles.
In the Outline pane of Normal view, click the slide you want to duplicate.
Timesaver
To select slides in a sequence, click the first slide, hold down the Shift key, and then click the last slide. To select multiple slides, use the Control key.
Click the Edit, and then click Duplicate, or Control-click the selected slide, and then click Duplicate Slide.
The new slide appears directly after the slide duplicated.
Body text on a slide typically contains bulleted text, which you can indent to create levels. You can indent paragraphs of body text up to five levels. In an outline, these tools let you demote text from a title, for example, to bulleted text. You can view and change the locations of the indent markers within an object with text using the ruler. You can set different indent markers for each paragraph in an object (New!). The ruler includes default tab stops at every inch; when you press the Tab key, the text moves to the next tab stop, which you can change.
In Normal view (Outline pane or slide), click the paragraph text or select the lines of text you want.
Click the Formatting Palette tab on the Toolbox.
Click the Bullets and Numbering panel to expand it.
Click the indent level option you want:
-
Click the Increase List Level button to move the line up one level (to the left).
-
Click the Decrease List Level button to move the line down one level (to the right).
Display the ruler.
Select the text for which you want to change the indentation.
Change the indent level the way you want.
-
To change the indent for the first line of a paragraph, drag the first-line indent marker.
-
To change the indent for the rest of the paragraph, drag the left indent marker.
-
To change the distance between the indents and the left margin, but maintain the relative distance between the first-line and left indent markers, drag the rectangle below the left indent marker.
Click the paragraph or select the paragraphs whose tabs you want to modify. You can also select a text object to change the tabs for all paragraphs in that object.
If necessary, click the View menu, and then click Ruler to display the ruler.
Click the Tab button at the left of the horizontal ruler until you see the type of tab you want.
Click the ruler where you want to set the tab.
To remove a tab, drag it off of the ruler.
-
To move the tab, drag it to a new location on the ruler.
When you create a new slide, you can choose the bulleted list slide layout to include a bulleted list placeholder. You can customize the appearance of your bulleted list in several ways, including symbols or numbering. You also have control over the appearance of your bullets, including size and color. You can change the bullets to numbers or pictures. You can also adjust the distance between a bullet and its text using the PowerPoint ruler.
Select the text in the paragraphs in which you want to add a bullet.
Click the Formatting Palette tab on the Toolbox.
Click the Bullets and Numbering panel to expand it.
Click the Bullets or Numbering button.
To change the style, click the Style drop-down, and then select a style.
To remove the bullet or numbering, select the text, and then click the Bullets or Numbering button.
Select the text you want to indent.
If the ruler isn’t visible, click the View menu, and then click Ruler.
Drag the indent markers on the ruler.
-
First-line Indent. The top upside down triangle marker indents the first line.
-
Hanging Indent. The middle triangle marker indent second line and later.
-
Left Indent. The bottom square marker indent entire line.
Select the text or text object whose bullet character you want to change.
Click the Format menu, and then click Bullets and Numbering.
Click the Bulleted or Numbered tab.
Click one of the predefined styles or do one of the following:
-
Click the Custom bullet drop-down, click Picture, and then click the picture you want to use for your bullet character.
-
Click the Custom bullet drop-down, click a symbol or click Character, and then click the character you want to use for your bullet character.
To change the bullet or number’s color, click the Color drop-down, and then select a color.
To change the bullet or number’s size, enter a percentage in the Size box.
Click OK.
Did You Know?
You can select bulleted or numbered text. Position the mouse pointer over the bullet or number next to the text you want to select; when the pointer changes to the four-headed arrow, click the bullet.
You can use the mouse to increase or decrease list level text. Move the mouse pointer over the bullet you want to increase or decrease, and then when it changes to a four-headed arrow, drag the text to the left or right.
Like Microsoft Word, PowerPoint can now create text columns (New!) within a text box. You can quickly transform a long list of text into a two, three, or more columns. After you create text columns, you can change the spacing between them to create the exact look you want. If you want to return columns back to a single column, simply change a text box to one column.
PowerPoint enables you to control the way text lines up on the slide. You can align text horizontally to the left or right, to the center, or to both left and right (justify) in a text object. You can also align text vertically to the top, middle, or bottom within a text object. In addition to vertical text alignment in a text object, you can also adjust the vertical space between selected lines and the space before and after paragraphs. You set specific line spacing settings before and after paragraphs in points. A point is equal to about 1/72 of an inch (or .0138 inches) and is used to measure the height of characters. Points are typically used in graphics and desktop publishing programs.
Select the text box.
Click the Formatting Palette tab on the Toolbox.
Click the Alignment and Spacing panel to expand it.
Click the paragraph spacing option you want:
-
Click the Increase Paragraph Spacing button to move paragraph spacing up.
-
Click the Decrease Paragraph Spacing button to move paragraph spacing down.
You can instantly rearrange slides in Outline or Slides pane in Normal view or in Slide Sorter view. You can use the drag-and-drop method or the Cut and Paste buttons to move slides to a new location. In the Outline pane, you can also collapse the outline to its major points (titles) so you can more easily see its structure and rearrange slides, and then expand it back.
In the Outline pane in Normal view, select the slide(s) icons you want to move.
Timesaver
To select slides in a sequence, click the first slide, hold down the Shift key, and then click the last slide. To select multiple slides, use the Control key.
Drag the selected slide up or down to move it in Outline pane to a new location.
A vertical bar appears where the slide(s) will be moved when you release the mouse button.
In the Outline pane in Normal view, select the slide text you want to work with.
Do any of the following:
-
To collapse selected or all slides, click the Collapse or Collapse All button on the Outlining toolbar.
A horizontal line appears below a collapsed slide in Outline view.
-
To expand selected or all slides, click the Expand or Expand All button on the Outlining toolbar.
To insert slides from other presentations in a slide show, you can open the presentation and copy and paste the slides you want, or you can use the Slide Finder feature. With Slide Finder, you don’t have to open the presentation first; instead, you view a miniature of each slide in a presentation, and then insert only the ones you select. With Slide Finder, you can also create a list of favorite presentations for use in future slide shows.
Click the Insert menu, point to Slides From, and then click Other Presentation.
Click the Insert all slides or Select slides to insert option.
If you selected Insert all slides, all the slides are inserted into your presentation. If you selected Select slides to insert,
Locate and select the file you want.
Click Insert.
Select the slides you want to insert.
-
To insert just one slide, click the slide, and then click Insert.
-
To insert multiple slides, click each slide you want to insert, and then click Insert.
-
To insert all the slides in the presentation, click Insert All.
-
To keep the slide design, select the Keep design of original slides check box. Clear the check box to use the slide design of the active presentation.
When you’re done, click Close.
Each PowerPoint presentation comes with a set of masters: slide, notes, and handout. A master controls the properties of each corresponding slide or page in a presentation. For example, when you make a change on a slide master, the change affects every slide. If you place your company logo, other artwork, the date and time, or slide number on the slide master, the element will appear on every slide.
Each master contains placeholders and a theme (New!) to help you create a consistent looking presentation. A placeholder provides a consistent place on a slide or page to store text and information. A theme provides a consistent look, which incorporates a color theme, effects, fonts, and slide background style. Placeholders appear on the layouts associated with the master. The notes and handout masters use one layout while the slide master uses multiple layouts. Each master includes a different set of placeholders, which you can show or hide at any time. For example, the slide master includes master title and text placeholders, which control the text format for every slide in a presentation, while the handout master includes header, footer, date, page number, and body placeholders. You can modify and arrange placeholders on all of the master views to include the information and design you want.
You can also view and make changes to a master—either slide, notes, or handout—in one of the master views, which you can access using the Master submenu on the View menu. When you view a master, the Master toolbar appears, which allows you to insert new master pages and layout along with other master page elements, such as titles and footers. The Master toolbar also includes a Close Master button, which returns you to the view you were in before you opened the master.
If you want an object, such as a company logo or clip art, to appear on every slide in your presentation, place it on the Slide Master. All of the characteristics of the Slide Master (background color, text color, font, and font size) appear on every slide. However, if you want an object to appear on a certain slide type, place it on a slide layout (New!) in Slide Master view. The Master toolbar contains several buttons to insert masters, layouts, and placeholder. You can create unique slides that don’t follow the format of the masters. You can also arrange the placeholders the way you want them.
Click the View menu, point to Master, and then click Slide Master.
Add the objects you want to a slide master or slide layout, and then modify its size and placement.
-
Slide master. Includes object on every slide.
Slide master is the top slide miniature in the left column.
-
Slide layout. Includes object only on the specific layout.
Click the Close Master button on the Master toolbar.
Click the View menu, point to Master, and then click Slide Master.
Click the Insert New Master button on the Master toolbar.
The new slide master appears at the bottom of the left pane.
Click the Close Master button on the Master toolbar.
The new slide master and associated layouts appears in the Add Slide and Layout galleries at the bottom (scroll down if necessary).
Each slide master includes a standard set of slide layouts (New!). If the standard layouts don’t meet your specific needs, you can modify one to create a new custom slide layout, or insert and create a new custom slide layout from scratch. You can use the toolbar in Slide Master view to help you create a custom slide layout. In the Master Layout group, you can show and hide available placeholders or insert different types of placeholders (New!), such as Content, Text, Picture, Chart, Table, SmartArt Graphic, Media, and Clip Art.
Click the View menu, point to Master, and then click Slide Master.
Select the slide master in the left pane in which you want to associate a new layout.
Click the Insert New Layout button on the Master toolbar.
The new slide layout appears at the end of the current slide layouts for the slide master.
Click the Close Master button on the Master toolbar.
Did You Know?
You can delete a slide layout. Select the slide layout you want to delete in Slide Master view, press Delete (or click the Edit menu, click Delete Slide Layout), and then click the Close Master button on the Master toolbar.
You can rename a slide layout. Select the slide layout you want to rename in Slide Master view, click the Edit menu, click Rename Layout, type a new name, click Rename, and then click the Close Master button on the Master toolbar.
Click the View menu, point to Master, and then click Slide Master.
Select the slide layout you want to use, click the Edit menu, and then click Duplicate.
The duplicate layout appears below the original one.
Click the Edit menu, and then click Rename Layout.
Type a new layout name.
Click Rename.
Click the Close Master button on the Master toolbar.
Click the View menu, point to Master, and then click Slide Master.
Select the slide layout to which you want to insert a placeholder.
Click the button on the Master toolbar for the placeholder you want to insert.
The placeholder buttons include Title, Vertical Title, Footers, Content, Vertical Content, Text, Vertical Text, Table, Chart, SmartArt Graphic, Clip Art, Picture, and Media.
On the slide, drag to create a placeholder the size you want on the slide layout.
Click the Close Master button on the Master toolbar.
Each PowerPoint master comes with a different set of standard placeholders. The slide master comes with Title and Footer placeholder, while the handouts master comes with Header, Footer, Date and Time, and Page Number placeholders. If a master doesn’t contain the information you need, you can modify it by reshowing the placeholders. After you display the placeholders you want, you can insert content—such as header or footer text—and format it like any other text box with the look you want. For example, you can format placeholder text using Quick styles, WordArt styles and Font and Paragraphs tools.
Click the View menu, point to Master, and then click the master view (Slide Master, Handout Master, or Notes Master) you want to change.
If a master item has been removed from the master, you can reshow it again.
If you’re in Slide Master view, select the slide master or slide layout you want to change.
Use buttons on the Master toolbar, or click the Insert menu, point to Master Placeholders, and then select the command for the placeholder you want to reshow.
-
Slide Master. Select the Title, Date and Time, Footer, Slide Number, or Body.
-
Handout Master. Select the Date and Time, Header, Footer, or Page Number.
-
Notes Master. Select the Date and Time, Header, Footer, Page Number, Slide Image, or Body.
Click the Close Master button on the Master toolbar.
Click the View menu, point to Master, and then click the master view (Slide Master, Handout Master, or Notes Master) you want to change.
If you’re in Slide Master view, select the slide master or slide layout you want to change.
Select the placeholder you want to change.
To add information to a placeholder, such as a header or footer, click the text box to insert the I-beam, and then type the text you want.
To format the placeholder, use the formatting tools on the Formatting Palette tab or Formatting toolbar.
-
Use tools in the Font panel and Alignment and Spacing panel to modify the selected placeholder.
-
Use tools in the Quick Styles and Effects panel to apply Quick Styles, Shadows, Glows, Reflections, 3D- Effects, or Text Transformations to the selected placeholder.
-
Use WordArt on the Elements Gallery to apply text styles to the selected placeholder.
To delete the placeholder, press the Delete key.
Click the Close Master button on the Master toolbar.
You may want to place an object onto most slides, but not every slide. Placing the object on the slide master saves you time. Use the Insert tab to help you insert objects. Once an object is placed on the slide master, you can hide the object in any slide you want. You can even choose to hide the object on every slide or only on specific ones. If you select the slide master in Slide Master view, you can hide background graphics on all slides. If you select a slide layout, you can hide them on the selected layout.
Click the View menu, point to Master, click Slide Master, and then select the slide master (for all slides) or slide layout (for specific slides) you want to hide background objects.
Click the Formatting Palette tab on the Toolbox.
Click the Slide Background panel to expand it.
Select the Hide Background Graphics check box.
Click the Close Master button on the Master toolbar.
Did You Know?
You can hide background graphic or object on a single slide. Display the slide in Normal view, and then select the Hide Background Graphics check box in the Slide Background panel.
See Also
See “Making Your Presentation Look Consistent” on page 369 for information on master pages in PowerPoint.
In PowerPoint, you can add a background style to your presentation. A background style is a background fill made up of different combinations of theme colors (New!). When you change a presentation theme, the background styles change to reflect the new theme colors and backgrounds. You can add a background style to a master or layout in Master view or a single slide in Normal view.
Display a single slide in Normal view or a slide master or layout in Slide Master view.
-
Slide. In Normal view, display the slide you want to change.
-
Slide master or slide layout. Click the View menu, point to Master, click Slide Master, and then select the slide master or slide layout you want to change.
Click the Formatting Palette tab on the Toolbox.
Click the Slide Background panel to expand it.
Click the style you want from the gallery to apply it to the selected slide, slide master (and all its slides), or slide layout.
To add/change a color, picture, texture, or gradient, click Format Background.
A table neatly organizes information into rows and columns. The intersection of a column and row is called a cell. Enter text into cells just as you would anywhere else in PowerPoint, except that pressing the Tab key moves you from one cell to the next. PowerPoint tables behave much like tables in Word. You can insert tables by specifying a size, or drawing rows and columns to create a custom table. If you like to use Microsoft Excel worksheets, you can also insert and create an Excel table in your presentation.
In Normal view, display the slide to which you want to add a table.
Click the Table button, and then drag to select the number of rows and columns you want, or click Insert menu, click Table, enter the number of columns and rows you want, and then click OK.
Release the mouse button to insert a blank grid in the document.
A table appears with the most recently used table style.
The Tables Styles tab on the Elements Gallery appears, displaying all tables styles.
When you’re done, click outside of the table.
Did You Know?
You can draw a custom table. In Normal view, display the slide you want, click the View menu, point to Toolbars, click Tables and Borders, click the Draw button on the toolbar, drag the table size you want, and then drag horizontal lines to create rows and vertical lines to create columns. When you’re done, click outside the table.
Instead of changing individual attributes of a table, such as shape, border, and effects, you can quickly add them all at once with the Table Styles gallery on the Elements Gallery. The Table Style gallery (New!) provides a variety of different formatting combinations. In addition to applying one of the preformatted table from the Table Style gallery, you can also create your own style by shaping your text into a variety of shapes, curves, styles, and color patterns.
Click the table you want to change, or select the cells you want to modify.
Click the Table Styles tab on the Elements Gallery.
Click a tab to narrow down the list of styles: All Table Styles, Best Match for Document, Light, Medium, or Dark.
Click the scroll up or down arrows to see additional styles.
Click the style you want from the gallery to apply it to the selected table.
-
If you don’t select a table or cell, PowerPoint prompts you to specify a number for columns and rows to insert a new table.
After you create a table or begin to enter text in one, you might want to add more rows or columns to accommodate the text you are entering in the table. PowerPoint makes it easy for you to format your table. You can change the alignment of the text in the cells (by default, text is aligned on the left of a cell). You can also modify the appearance and size of the cells and the table.
Click in a table cell next to where you want the new column or row to appear.
Click the Table panel on the expand it.
Select any of the following row and column options on the Table panel:
-
Insert columns or rows. Click the Insert Table button, and then select an insert column or row command.
-
Delete columns or rows. Click the Delete Table button, and then select a delete column or row command.
-
Distribute columns or rows. Select the columns or rows you want, and then click the Distribute Columns Evenly or Distribute Rows Evenly button.
-
Align cells, columns or rows. Select the cells, columns, or rows you want, click the Align button, and then select an alignment command.
-
Merge cells. Select the cells you want, click the Merge button.
-
Split cells. Select the cell you want, click the Split button, specify the number of columns and rows, and then click OK.
Select the text you want to align in the cells, rows, or columns.
Click the Format menu, and then click Table.
To set a specific size for the table, click Size, and then specify a height and width. To keep the size proportional, select the Lock Aspect Ratio check box.
-
To resize the table manually, drag a corner or middle resize handle.
To change margins, click Text Box, and then specify the internal margin: Left, Right, Top, and Bottom.
Click OK.
When you create a table, you typically include a header row or first column to create horizontal or vertical headings for your table information. You can use Table Quick Style options (New!), such as a header or total row, first or last column, or banded rows and columns, to show or hide a special row and column formatting. The Total Row option displays a row at the end of the table for column totals. The Banded Row or Banded Column option formats even rows or columns differently from odd rows or columns to make a table easier to view. You can also insert a picture into a table to create a more polished look.
Click the table you want to change.
Click the Table Styles tab on the Elements Gallery.
Click Options on the Table Styles tab, and then select any of the following row and column options:
-
Header Row to format the top row of the table as special.
-
Total Row to format the bottom row of the table for column totals.
-
First Column to format the first column of the table as special.
-
Last Column to format the last column of the table as special.
-
Banded Rows to format even rows differently than odd rows.
-
Banded Columns to format even columns differently than odd columns.
PowerPoint comes with a host of symbols and special characters for every need. Insert just the right one to keep from compromising a document’s professional appearance with a hand-drawn arrow («) or missing mathematical symbol (å). You can insert symbols by using the Object Palette on the Toolbox. If you can’t find the symbol you’re looking for, you can also use the Special Characters command on the Edit menu to find other characters.
Click the document where you want to insert a symbol or character.
Click the Edit menu, and then click Special Characters.
To see other symbols, click the View drop-down, and then click a new language type.
Click the by Category tab.
Click a category in the left pane.
Click a symbol or character.
Click the triangle next to Character Info or Font Variation to display more content related to the symbol or character.
To add this symbol or character to your favorites, click the Actions button, and then click Add to Favorites.
-
You can click the Favorites tab to access it.
Click Insert.
Click the Close button.
Usually you use the title and bulleted list placeholders to place text on a slide. However, when you want to add text outside one of the standard placeholders, such as for an annotation to a slide or shape text, you can create a text box. Text boxes appear in all views and panes, except in the Outline pane. When you place text in a shape, the text becomes part of object. You can format and change the object using Font options, as well as Shape and WordArt styles. You can also adjust the text margins with a text box or a shape to create the look you want.
In Normal view, click the Text Box button on the Standard toolbar.
Perform one of the following:
-
To add text that wraps, drag to create a box, and then start typing.
-
To add text that doesn’t wrap, click and then start typing.
To delete a text box, select it, and the press Delete.
Click outside the selection box to deselect the text box.
