This recipe demonstrates how, after you enter supplier price quote, you compare price quotes to identify the supplier with the best price and select a price quote for creating the purchase order.
Set up the Processing Options for the Release Open Quotations (P43360) program to generate the purchase order from Quote Order.
- Access the Release Open Quotations (P43360) program from the G43A13 menu.
- Enter the Supplier purchasing agent that is assigned to the quote order. This field is not used to enter suppliers responding with price quotes.
- On the Quote Order Release form, locate the line that you want to release.
- Enter the Release Quantity that indicates the price quote that the system is to use for the order, if the supplier provided price quotes for multiple item quantities. You are now ready to generate orders for the price quotes you have chosen. The system warns you if you attempt to exit at this stage.
- The Respond Price Amount displays the price quote, if the supplier has provided price quotes for multiple quantities of an item. If a supplier did not return a price quote by the date that you required, you cannot use the price quote. The system does not display a release line for late quotes. To activate the line, you must change the response date for the supplier by using the Quote Supplier Entry (P4330) program.
- Click on OK to generate the purchase order, or select Generate Order from the Form menu.
When you enter the price in the Quote Response program, you can compare price quotes for an item by locating the quote order detail line that contains the item. You can review the item description for the detail line, and see all of the suppliers who have provided price quotes for the item. After you select a price quote for which to create an order, you can close the quote order detail line (if fully released), so that you can no longer create orders from the line, or you can leave the quote order detail line open, so that you can create recurring orders from the line. Use the processing options to specify which of the methods you want to use. Closed detail lines do not appear on the Quote Order Release form.
You can record a price quote for each item, as well as the dates through which each price quote is effective. You can then use the form to enter the price quote information into the system.