You can change commitment details after you enter them by creating a change order, which updates the commitment information and creates a record of changes to the order. For example, to increase the committed amount for an order by 100, you enter a change order for 100.
In the processing options for the Purchase Orders program (P4310), ensure that the Processing Option in the Defaults section for line sequencing is set to 0. If this Processing Option is set to 1, you will have difficulty receiving change orders.
- Access the PO detail application, search your PO, and click on Find. Then, select the purchase order and click on select from the menu option.
- Select the line item for which you want to review the change order, and then click on Chg Order Summary from the Row menu.
- Review the Quantity Ordered field to ensure it displays either a transacted quantity or units.
- Unit Cost displays the price charged for the unit of measure in the adjoining field. Use these fields, for example, if the primary unit of measure is EA (each), but you typically use a list price per box.
- Extended Cost displays a value that is equal to the number of units multiplied by the unit price. If you want to add a new line to the order, you must first scroll through all existing detail lines to the first blank line, to ensure that the system assigns the correct number to each detail line.
You can set the display and processing options for order entry to determine whether you can change original commitment information by line item or if you must enter a change order. The system maintains a record after you make a change. After you enter the change order information, you can enter a descriptive text for each line item of the contract. After you enter a change order, you might need to review all of the changes. You can specify criteria such as the order number, supplier, item, and account number for the change order that you want to review. You can review additional information for each change order that appears, including the quantity ordered, the quantity open, the quantity received, and the quantity for which vouchers have been created. You can also access address numbers, dates, and tax information.
Note that if you are using the EnterpriseOne Advanced Pricing system for EnterpriseOne Procurement, change orders are not priced with adjustment schedules.