This recipe explains purchase receivers and how to set up the purchase receiver document that is used to manually record the receipt of goods upon delivery. A purchase receiver provides you the following information:
- Original purchase order information
- Goods that you are yet to receive
- A column for recording receipt quantities or amounts
You might need a purchase receiver to:
You should set up the processing option for the Purchase Order activity rule in order to activate and print the Purchase Receiver document.
- Select Procurement and Subcontract Management | Daily Processing | Stock Based Purchasing | Purchase Order Processing, and then click on Print Purchase Receiver.
- Select the XJDE0001 Version, then click Copy and give the user defined name, and then click OK and select the Values Processing Option.
- On the Edit tab, specify whether the system should update the next status code, in the field Enter a 1 to prevent updating the Next Status.
- Specify a user-defined code (UDC) (40/AT) that indicates the next step in the order flow of the line type, in the field Enter an override Next Status Code.
- Specify a code that qualifies the routing for an item and supplier combination. Examples include specific routing types for Advance Ship Notices (ASNs) (EDI 856 Ship Notice/Manifest transactions) and for transfers.
- Enter the route type to be used for retrieving the routing operation codes. If left blank, the program will search for a route type equivalent to a blank code.
- Specify whether the system prints cost information, in the field Enter a 1 to inhibit printing of Cost Information.
- Specify whether the system should print quantity information, in the field Enter a 1 to inhibit printing of Quantity Information. If left blank, the system will print the Quantity Information.
- Specify whether the system should print the supplier item number, in the field Entering a 1 to print the Supplier Item Number. If left blank, the system will not print the Supplier Item Number.
- Specify a code from UDC 41/DT that identifies the type of cross-reference that is set up for this customer, in the field Enter the type of Cross Reference Number.
- Specify whether the system prints associated text, in the field Enter a 1 to print associated text.
- Specify whether the system prints routing operation codes, in the field Enter a 1 to print routing operation codes.
- Specify whether the system prints information about multiple accounts, in the field Enter a 1 to print multiple accounts information.
- On the Currency tab, specify whether the system prints amounts in a foreign currency, in the field Enter a 1 to Print Amounts in Foreign Currency.
When you print a purchase receiver as per the order activity rule set-up, the system automatically advances the purchase order to the next status. The system updates the purchase order status in the Purchase Order Detail File (F4311) .
If you set up the processing option of R43510 Prevent Updating the Next Status, the system will not advance the purchase order to the next status.
You can use purchase receivers in the formal receipt process to manually record the receipt of goods upon delivery. You can then enter that information into the system.
- Setting up order activity rules in Chapter 4,Understanding and Setting up Procurement