The two quickest ways to start a Microsoft Office program are to select it on the Dock or double-click an alias icon on the desktop. However, you can also start a program from the Office 2008 folder located in the Applications folder. By providing different ways to start a program, you can work the way you like and start programs with a click of a button. When you start an Office program, the Project Gallery appears—depending on your preferences—or a program window opens, displaying a blank document, where you can begin working immediately.
Dock. Click the program icon in the Dock.
Microsoft Office 2008 folder. Open the Applications folder, double-click the Microsoft Office 2008 folder, and then double-click the program icon.
Project Gallery New Tab. Start (from the Finder) or display (in an Office program) the Project Gallery, click the New tab, click a category, click a project, and then click Open.
Alias. Double-click an alias for the Office program.
If an alert appears relating to network connections, click the Deny or Always Allow to decline or accept incoming network connections. If you click Deny, it may limit the application’s functionality.
Single Document. Double-click an Office document icon or document alias; or drag an Office document icon onto a compatible Office program icon.
Multiple Documents. Select one or more document icons, Control-click one of them, and then select an Office program from the Open With submenu.
Email Attachment. Within Entourage or other mail program, such as Mail, double-click or open the Office document attached to an email message.
The Project Gallery provides easy access to blank documents, templates, wizards, existing or recently opened documents, and projects. You can open the Project Gallery from the Dock in the Finder or from any of the Office programs. The Project Center uses tabs—New, Recent, Project Center, and Settings—to group commands. The Settings tab allows you to set preferences that apply to all Office programs, such as Show Project Gallery at startup, or that change the display of the Project Gallery.
Start Project Gallery.
From the Finder. Click the Microsoft Project Gallery icon in the Dock.
From an Office Program. Click the File menu, and then click Project Gallery.
The Project Gallery dialog box appears.
Click a tab or button to create or open a document, or set preferences.
Create a new document. Click the New tab, select Blank Document from the Category list, select a document type, and then click Open.
Open a recent document. Click the Recent tab, select a time period from the Date pane, select a document, and then click Open or Open a Copy.
Open a project file. Click the Project Center tab, select a document, and then click Open.
Open an existing document. Click the Open Other button, select a document from the Open dialog box, and then click Open.
Click the Microsoft Project Gallery icon in the Dock, or open an Office program, click the File menu, and then click Project Gallery.
Click the Settings tab.
Specify any of the following options:
Show Project Gallery at startup. Display the Project Gallery when you start an Office program.
Confirm before opening other programs. Display an alert before opening other programs.
Open on. Display the Project Gallery with a specific tab or the last selection.
Show this number of recently opened files. Display the specified number of recent documents in the Recent tab.
Documents and Wizards. Select the document types and wizards you want to view.
File Locations. Click the link to change the default file location for local templates or workgroup templates.
Restore Defaults. Click the Restore Defaults button to change the preference options back to the original settings.
Click OK.
See “Creating a Document Using a Template” on page 12 for information on using templates and wizards.
The Office commands are organized in groups on menus and toolbars. Menus display commands organized in groups, while the Standard toolbar displays frequently used buttons that you may be already familiar with from previous versions of Office. In addition to menus, you can also display a shortcut menu with a group of related commands by right-clicking or Control-clicking a program element.
When an Office program starts, the Standard toolbar appears at the top of the window, unless you’ve changed your settings. Office includes its most common commands, such as Save and Undo, on the Standard toolbar. Click a toolbar button to choose a command. If you are not sure what a toolbar button does, point to it to display a ScreenTip. You can customize the toolbar by adding command buttons or groups to it. You can also display toolbars designed for specific tasks, such as drawing pictures, importing data, or creating charts. If you’re not using a toolbar or want to position it in another place, you can hide or move it. When you move a toolbar, you can dock it to the document window or allow it to float (undock) in a separate window. The toolbars are personalized as you work, showing only the buttons you use most often. Additional toolbar buttons are available by clicking the double-arrow on the right-edge of the toolbar.
Get command help. If you’re not sure what a button does, point to it to display a ScreenTip. If the ScreenTip includes Press F1 for more help, press F1.
Choose a command. Click the button, or button arrow, and then click a command or option.
You can turn off or change ScreenTips. Click the View menu, click Customize Toolbars and Menus, click the Toolbars and Menus tab, clear the Show ScreenTips For Toolbar Commands check box, and then click OK.
You can display toolbar buttons without the name. Click the View menu, click Customize Toolbars and Menus, click the Toolbars and Menus tab, clear the Show Icon and Text check box, and then click OK. You can also Control-click a toolbar, and then click Icon and Text or Icon Only.
Dock. To dock a toolbar, click the View menu, click Customize Toolbars and Menus, click the Toolbars and Menus tab, select the Dock check box next to the undocked toolbar, and then click OK.
UnDock. To undock a toolbar (except for the Standard toolbar), Control-click the toolbar, and then click Dock Toolbar in Window.
Move. To move an undocked toolbar, click the gray edge bar on the left edge of the toolbar, and then drag it to a new location.
Close. To close an undocked toolbar, click the Close button on the gray edge bar.
Resize. To change the size of an undocked toolbar, drag to bottom right-corner until the toolbar is the shape you want.
Collapse/Expand. To collapse or expand a docked toolbar, click the button in the upper-right corner of the Standard toolbar.
The Elements Gallery (New!) is a new look for Word, PowerPoint, and Excel that provides a visual way to quickly make document design and formatting changes. You can apply built-in layouts and other common design features to documents, such as a cover pages in Word, ledger sheets in Excel, and themes in PowerPoint. The Elements Gallery is located above the document window and is comprised of tabs (New!) that are organized by tasks or objects. The controls on each tab are organized into groups. The controls in each group execute a command, or display a menu of commands or a thumbnail gallery. In preferences, you can change how the Elements Gallery opens and appears.
Show. Click the Elements Gallery button on the Standard toolbar or click an Elements Gallery tab.
Hide. Click the Elements Gallery button on the Standard toolbar.
When the Elements Gallery is hidden, a row of tabs remains below the Standard toolbar.
You can also click the View menu, and then click Elements Gallery.
Use. Select an item or object, and then do the following:
Click an Elements Gallery tab.
Click a group name.
Click the design or formatting style you want.
Preferences. Click the <Program> menu, click Preferences, click the Gallery icon, and then specify any of the following:
Open Elements Gallery when application opens.
Magnify element thumbnails.
Color and Transparency.
When you start an Office program, the program window opens with a new blank Office document—a Word document, Excel workbook, or PowerPoint presentation—so that you can begin working in it. If preferences are set to display the Project Gallery, you can create a blank new document using the You can also start as many new Office documents as you want whenever an Office program is running. Each new document displays a default name—such as Document1, Book1, or Presentation1—numbered according to how many new documents you have started during the work session until you save it with a more meaningful name. The document name appears on the title bar.
Toolbar. Do any of the following to use a toolbar to create a new document:
All. Click the New button on the Standard toolbar.
Word. Click the New button drop-down to select different types of new blank documents.
Menu. Do any of the following to use a menu to create a new document:
Word. Click the File, and then click New Blank Document.
Excel. Click the File, and then click New Workbook.
PowerPoint. Click the File, and then click New Presentation.
Project Gallery. Click the File menu, click Project Gallery, click the New tab, select Blank Document from the Category list, select a document type, and then click Open.
A new blank document appears in the Office program window.
Office provides a collection of professionally designed templates that you can use to help you create documents. Start with a template when you have a good idea of your content but want to take advantage of a template’s professional look. A template is an Office program file that provides you with a unified document design, which includes themes, so you only need to add text and graphics. When you start an Office program, a blank document opens based on a default template. The default template defines the page margins, default font, and other settings. When you create a document from a template, Office uses a copy of the template, not the original template. A wizard walks you through the steps to create a finished document tailored to your preferences. First the wizard asks you for information, and then when you click Finish, the wizard creates a completely formatted document based on the options and content you entered. If you can’t find the template you want on your computer, you can check the Mactopia Office Online web site for more.
Click the File menu, and then click Project Gallery.
Click the New tab.
Select a category from the Category list.
Click the Blank Documents category to create a blank document.
Click the My Templates category to open the Project Gallery where you can select a saved template.
Click a document type category, and then click a template from the Spotlight section.
Click the Show drop-down, and then select an Office program to narrow down the available templates.
Select the template you want.
Click Open.
Edit and format the template content.
Click the File menu, and then click Project Gallery.
Click the New tab.
Select a category from the Category list.
Click the Show drop-down, and then select an Office program to narrow down the available templates and wizards.
Select the wizard you want; not every wizard has the word Wizard in it’s name.
Click Open.
Follow the step-by-step instructions. Click Next to move to the next wizard dialog box.
When you reach the last wizard dialog box, click Finish, Save & Exit, or OK. (Button names vary.)
You can download template packs on the web. Go to www.microsoft.com/mac, and then search for Office Templates.
You can create a new document based on a recent document. In the Project Gallery, click the Recent tab, select a document, and then click Open a Copy. Office uses the document template to create the new document.
You can display the Project Gallery at startup for an Office program. Click the <Program> menu, click Preferences, click the General icon, select the Show Project Gallery at Startup check box, and then click OK.
You can open an Office document and start Office simultaneously, or you can open an Office document or file created in another program after you start an Office program. You can open an existing Office document by using the File menu or the Standard toolbar. On the File menu, you can choose the Open command to locate and select the document you want in the Open dialog box or choose a recently used document from the Open Recent submenu list. If the Open Recent list gets too long, you can set preferences to specify the number of documents you want to display. In the Open dialog box, you can open Office documents based on the current or older versions, or other document types, such as text files and web pages. When you open an Office document from 97-2004, Office 2008 goes into compatibility mode (New!)—indicated on the title bar—where it disables new features that cannot be displayed or converted well by previous versions.
Click the Open button on the Standard toolbar, or click the File menu, and then click Open.
If you want to open a specific file type, click the Enable drop-down, and then click a file type.
If the file is located in another folder, click the Where drop-down, and then navigate to the file.
Select the Office file you want to open.
Click the Open drop-down, and then click one of the following options:
Original to open the selected file.
Read-Only to open the selected file with protection.
Copy to open a copy of the selected file.
Click Open.
Click the File menu, and then point to Open Recent.
Click the Office document you want to open.
To clear the Open Recent menu, click Clear Recent.
You can change the number of recently opened files that appear on the menu. Click the <Program> menu, click Preferences, click the General icon, change the number of documents in the Display X documents in Open Recent box, and then click OK.
You can open a recently opened document in Project Gallery.Click the File menu, click Project Gallery, click the Recent tab, select the file you want, and then click Open.
You can open a document from the Finder.In the Finder, navigate to the file on the Desktop or in a folder, and then double-click the file icon.
You can import a file in a Word document.If you have information in a file that you want to include in a Word document, you can import it into the current Word document. Click the Insert menu, click File, click the Enable drop-down, select a file format, select the file you want, and then click Insert.
Every Office program and document opens inside a window, which contains a title bar and work area. This is where you create and edit your data. Most often, you’ll probably fill the entire screen with one window. But when you want to move or copy information between programs or documents, it’s easier to display several windows at once. You can arrange two or more windows from one program or from different programs on the screen at the same time. However, you must make the window active to work in it. You can also click the document buttons on the Dock to switch between open documents.
Close. Click the red button to shut a window.
Minimize. Click the yellow button to shrink a window to the Dock, or click the Window menu, and then click Minimize Window. To restore the window to its previous size, click the icon on the Dock.
Zoom. Click the green button to restore a window to its full size and position, or click the Window menu, and then click Zoom Window.
Move. Move the mouse over the title bar, and then drag to move the window.
Resize. Move the mouse over bottom right corner of the window, and then drag to move the window.
New. Opens a new window containing a view of the current document. Click the Window menu, and then click New Window.
Arrange All. Displays and resizes all open windows to fit on the screen at the same time. Open the windows, click the Window menu, and then click Arrange All.
Switch. Click anywhere in the window, or click the Window menu, and then select it’s name.
Each Office program provides different views to help you work with and display information. To quickly switch between views—such as Normal, Page Layout, and Print Layout—you can use buttons on the view selector in the lower-left corner of the document window. Normal view is the main view in PowerPoint and Excel. It lets you focus on entering, modifying, and managing your data. Page Layout view and Print Layout view are the printout-related views in Excel and Word respectively. They let you focus on how your document is going to look when you print it. In addition to the view selector, you can also use view buttons on the View menu to switch between views.
Use the View Selector. On the right-side of the Status bar, click any of the view buttons.
Word. Draft, Outline, Publishing Layout, and Print Layout, Notebook Layout.
Excel. Normal and Page Layout.
PowerPoint. Normal, Slide Sorter, and Slide Show.
Use the View menu. Click the View menu, and then click any of the view buttons.
Word. Draft, Web Layout, Outline, Print Layout, Notebook Layout, and Publishing Layout.
Excel. Normal, Page Layout, Page Break Preview, and Full Screen.
PowerPoint. Normal, Slide Sorter, Notes Pages, Presenter Tools, and Slide Show.
The Toolbox (New!) provides a variety of tools organized on tabs and grouped into panels all in one central location. Some tabs are available in all of the Office programs, such as Formatting Palette, Object Palette, Scrapbook and Compatibility Report, while others are program-specific, such as Formula Builder (Excel) and Custom Animation (PowerPoint). The Toolbox is a floating window that you can move around the screen for easy access. In addition, you can customize the Toolbox to specify which panels and tools to show and how to the Toolbox appears.
Open. Click the Toolbox button on the Standard toolbar, or click the View menu, and then select a Toolbox tab (nonchecked).
Entourage. Click the View menu, point to Toolbox, and then select a Toolbox tab.
Switch. Click a Toolbox tab.
Close. Click the Toolbox button on the Standard toolbar again, or click the View menu, and then select the current (checked) Toolbox tab.
Move. Drag the Toolbox title bar.
Collapse or Expand. Click the Zoom button (green) on the Toolbox title bar.
Collapse or Expand a Panel. Click the triangle next to the section name.
Click the Toolbox Settings button on the Toolbox title bar.
The Toolbox flips to display Toolbox settings.
Click the Close Effect drop-down, and then select an effect: Genie, Scale, or None.
Select the When inactive for check box to specify how you want to show the Toolbox when not in use, and then specify any of the following:
Inactive Interval. Drag the slider.
Inactive Action. Click the Collapse, Fade, or Close.
Click the Palette drop-down, and then select the tab you want to customize.
Specify the options you want for the selected tab; options vary depending on the tab.
Click OK.
The Compatibility Report (New!) identifies the potential loss of functionality when you want to save an Office document for use in a previous version of Office on the Macintosh or in Windows. The Compatibility Report generates a report that provides a summary of the potential losses in the document. Use the report information to determine what caused each message and for suggestions on how to change it. If the loss is due to a new feature in Office 2008—such as custom layouts or styles applied to shapes, pictures, and WordArt—you might be able to simply remove the effect or feature. In other cases, you might not be able to do anything about it. To maintain a visual appearance, SmartArt graphics are converted to bitmaps to preserve their overall look and cannot be edited.
Open the Toolbox, if necessary.
Click the Compatibility Report tab on the Toolbox.
Click the Check compatibility with drop-down, and then select the Office version in which you want to check against.
Click Check Document.
Office checks compatibility and displays issues and the button changes to Recheck Document.
Select each numbered issue that appears in the Results box.
View the compatibility summary information for each issue, so you can make changes, as necessary.
For each selected issue, click one of the following:
Fix issues. Click Fix (once), or click the Fix drop-down, and then click Fix Once, Fix All, or Don’t Show Again.
Ignore issues. Click Ignore (once), or click the Ignore drop-down, and then click Ignore Once, Ignore All, or Don’t Show Again.
Click OK, if prompted.
Click the <Program> menu, and then click Preferences.
Click the Compatibility icon.
Select the Check documents for compatibility check box to use the Compatibility Report on the Toolbox.
To check for compatibility issues previously ignored, use either of the following buttons:
Reset Ignored Issues. Checks the current document for issues previously ignored.
Reset All Issues. Checks all documents for issues previously ignored.
In Word, click the Recommended option for drop-down, select word processing program you want to display compatibility options for, and then select the ones you want.
Click OK.
When you create an Office document, save it as a file on your computer so you can work with it later. When you save a document for the first time or if you want to save a copy of a file, use the Save As command. When you want to save an open document, use the Save button on the Standard toolbar. When you save a document, Office 2008 saves 97-2004 files in an older format using compatibility mode (New!) and new 2008 files in an XML (Extensible Markup Language) based file format (New!), which is the same as Office 2007 files for Windows. The XML format significantly reduces file sizes, makes it easier to recover damaged files, and allows for increased compatibility, sharing, and transportability. An Office 97-2004 document stays in compatibility mode—indicated on the title bar—until you convert it to the new 2008 file format. Compatibility mode disables new features that cannot be displayed or converted well by previous versions.
Click the Save button on the Standard toolbar, or click the File menu, and then click Save.
If the Office document is new, the Save As dialog box appears, where you can save the document.
Type a document file name.
Click the Where drop-down, and then click the drive or folder where you want to save the file.
Click the Format drop-down, and then select the Office 2008 file format, such as Word Document (.docx), or Excel Workbook (.xlsx).
Select the Append file extension check box to append and display the file extension, which is useful for cross-platform compatibility.
To check compatibility, click Compatibility Report, and then work through any issues.
Click Save.
Click the <Program> menu, and then click Preferences.
Click the Save icon.
In Word and PowerPoint, click Options in the Save As dialog box to display the Save Preferences dialog box.
Set the save options you want; options vary depending on the Office program.
Not sure about an option?
Point to an option to display a description at the bottom of the Preferences dialog box.
Click OK.
Office 2008 is a versatile suite of programs that allow you to save your documents in a variety of different formats—see the table on the following page for a list and description. For example, you might want to save your document as a Web page that you can view in a Web browser. Or you can save a document in an earlier 97-2004 version in case the people you work with have not upgraded to Office 2008. If you save a document to 97-2004, some new features and formatting are converted to uneditable pictures or not retained. In this case, it’s important to run a Compatibility Report to check for any issues. In addition to the new XML-based file format for Office 2008 (New!), Excel 2008 also allows you to save a workbook in a binary file format (or BIFF12), which is based on the segmented compressed file format (New!). This file format is most useful for large or complex workbooks, and optimized for performance and backward compatibility.
Click the File menu, and then click Save As.
Type a document file name.
Click the Where drop-down, and then click the drive or folder where you want to save the file.
Click the Format drop-down, and then select a file format.
See the table on the following page for a description of different formats.
Select the Append file extension check box to append and display the file extension, which is useful for cross-platform compatibility.
Click Save.
See “Creating a PDF Document” on page 492 information on using and saving a file with different formats.
Common Office 2008 Save File Formats
Save As file type |
Extension |
Used to save |
---|---|---|
Word Document (New!) |
.docx |
Word 2008 document |
Word 97-2004 Document |
.doc |
Word 97 to Word 2004 document |
Word Template (New!) |
.dotx |
Word 2008 template |
Word 97-2004 Template |
.dot |
Excel 97-2004 template |
Word Macro-Enabled Document (New!) |
.docm |
Word 2008 document that includes macros |
Word Macro-Enabled Template (New!) |
.dotm |
Word 2008 template that includes macros |
Excel Workbook (New!) |
.xlsx |
Excel 2008 workbook |
Excel 97-2004 Workbook |
.xls |
Excel 97 to Excel 2004 workbook |
Excel Binary Workbook (New!) |
.xlsb |
Excel 2008 workbook with a binary compressed file format for large or complex workbooks |
Excel Template (New!) |
.xltx |
Excel 2008 template |
Excel 97-2004 Template |
.xlt |
Excel 97-2004 template |
Excel Macro-Enabled Workbook (New!) |
.xlsm |
Excel workbook that preserves VBA and Excel 4 macro sheets |
Excel Macro-Enabled Template (New!) |
.xltm |
Excel template that preserves VBA and Excel 4 macro sheets |
PowerPoint Presentation (New!) |
.pptx |
PowerPoint 2008 presentation |
PowerPoint 97-2004 |
.ppt |
PowerPoint 97 to PowerPoint 2004 presentation |
PowerPoint Template (New!) |
.potx |
PowerPoint 2008 template |
PowerPoint 97-2004 Template |
.pot |
PowerPoint 97 to PowerPoint 2004 template |
PowerPoint Show (New!) |
.pps; .ppsx |
PowerPoint 2008 presentation that opens in Slide Show view |
PowerPoint 97-2004 Show |
.ppt |
PowerPoint 97-2004 presentation that opens in Slide Show view |
PowerPoint Macro-Enabled Presentation (New!) |
.pptm |
PowerPoint 2008 presentation that preserves VBA code |
PowerPoint Macro-Enabled Template (New!) |
.potm |
PowerPoint 2008 template that includes macros |
PowerPoint Macro-Enabled Show (New!) |
.ppsm |
PowerPoint 2008 show that includes macros |
Rich Text Format |
.rtf |
Text document with formatting |
Plain Text |
.txt |
Plain text without any formatting |
PDF (New!) |
|
Fixed-layout electronic file format that preserves document formatting developed by Adobe |
Single File Web Page |
.mht |
Web page as a single file with an .htm file |
Web Page |
.htm |
Web page as a folder with an .htm file |
You can create your own template as easily as you create a document. Like those that come with Office, custom templates can save you time. Perhaps each month you create an inventory document in which you enter repetitive information; all that changes is the actual data. By creating your own template, you can have a custom form that is ready for completion each time you take inventory. A template file saves all the customization you made to reuse in other Office documents. Although you can store your template anywhere you want, you may find it handy to store it in the Templates folder that Microsoft Office uses to store its templates. If you store your design templates in the Templates folder, those templates appear as options when you choose the Project Gallery command on the File menu, and then click My Templates.
Enter all the necessary information in a new document—including formulas, labels, graphics, and formatting.
Click the File menu, and then click Save As.
Click the Format list arrow, and then select a template format.
<Program> Template. Creates a template for Office 2008.
<Program> Macro-Enabled Template. Creates a template for Office 2007 with macros.
<Program> 97-2004 Template. Creates a template for Office 97-2004.
The folder changes to My Templates.
Type a name for your template.
Click Save.
Click the File menu, and then click Open.
Navigate to the Templates folder, and then open the folder with the template you want to change.
The Templates folder is typically located in the Applications: Microsoft Office 2008:Office: Media:Templates
folder.
Click the Enable drop-down, and then click <Program> Templates.
Select a template.
Click Open.
Make the changes you want to the template.
Click the File menu, and then click Save As.
Replace Template. Click the Save button on the Standard toolbar.
Type a new name for your template.
Navigate to the My Templates folder.
The My Templates folder is typically located in the Users: <UserName>:Library:Application Support:Microsoft:Office:user Templates:My Templates
folder.
Click Save.
AutoRecover saves your current Office document at preset intervals into a separate AutoRecover file. If an Office program encounters a problem and stops responding, the program automatically opens the AutoRecover file—a temporary copy of your current file. If you want to keep the file, save it with a new name and you’re good to go again. AutoRecover runs in the background as you work. If the AutoRecover save interval is set to run frequently, it can slow down your computer. However, if it’s set to run at a longer interval, you could lose valuable information. It’s a balance you need to determine.
Click the <Program> menu, and then click Preferences.
Click the Save icon.
Do one of the following:
Word and PowerPoint. Select the Save AutoRecover info every x minutes check box.
Excel. Select the Save AutoRecover information after this number of minutes check box.
Enter the number of minutes, or click the Up and Down arrows to adjust the minutes.
Click OK.
Office offers a quick and easy way to update an Office program with any new software downloads that improve the stability and security of the program. Simply, select the Check for Updates command on the Help menu to use Microsoft AutoUpdate, which scans your computer for necessary updates, and then choose which Office updates you want to download and install.
Click the Help button, and then click Check for Updates.
The Microsoft AutoUpdate dialog box appears.
Select an update option.
Manual. Select to check for updates when you want.
Automatically. Select an interval to automatically check for updates: Daily, Weekly, or Monthly.
Click Check for Updates.
Select an install check box to specify which updates you want to download and install.
Click OK when no updates are available or click Install, and then follow the setup wizard instructions.
At some time, everyone has a question or two about the program they are using. Each Office program provides answers and resources you need, including feature help, articles, and tips. By connecting to Microsoft Online Help, you not only have access to standard product help information stored on your computer (Offline Help), but you also have access to updated information over the Web (Online Help) without leaving the Help Viewer. The Help Viewer allows you to browse a catalog of topics using a table of contents to locate information or enter phrases to search for specific information. When you use any of these help options, a list of possible answers is shown to you with the most likely answer or most frequently-used at the top of the list.
Click the Help button on the Standard toolbar, or click the Help menu, and then click <Program> Help.
Locate the Help topic you want.
Click a link on the Help Home page.
Click the Topics button on the toolbar, click the Contents tab on the Topics pane, click a help category (triangle icon) and then click a topic (doc icon).
Read the topic, and then click any links to get additional help information.
Use the Help toolbar to navigation help topics:
Click the Home button to return to the first page of the help.
Click the Back and Forward button to view previously viewed topics.
If you want to print the topic, click the Print button on the toolbar.
When you’re done, click the Close button to quit Help.
Click the Help button on the Standard toolbar, or click the Help menu, and then click <Program> Help.
Type one or more keywords in the Search box, and then press Return.
The Topics pane appears with a list of topics that meet your search criteria.
Click a topic.
Read the topic, and then click any links to get information on related topics or definitions.
To restart a search, click the Close button (x) in the Search box, type new keywords, and then press Return.
When you’re done, click the Close button.
You can re-use recent searches. In the Help Viewer, click the magnifying glass in the Search box, and then select a recent search. Click Clear Recent Searches to clear the list.
You can change the Help source.In a Help Viewer, click the drop-down in the bottom-left corner, and then click Online Help or Offline Help.
You can specify whether the Help Viewer always stays on top.By default, the Help Viewer window stays on top of all open windows. If you want to change it, click the Action drop-down at the bottom of the window, and then click Always on Top (uncheck).
After you finish working on a document, you can close it. Closing a document makes more computer memory available for other activities. Closing a document is different from quitting a program; after you close a document, the program is still running. When you’re finished using the program, you should quit it. To protect your files, always save your documents and quit before turning off the computer.
Click the <Program> menu, and then click Quit <Program>.
For example, for Word, click the Word menu, and then click Quit Word.
If you have made changes to any open files since last saving them, a dialog box opens asking if you want to save changes. Click Save to save any changes, or click Don’t Save to ignore your changes.