In Word, you can create three types of documents: Word Document, Word Notebook Layout, and Word Publishing Layout. Even though each document type uses the standard .docx extension, the internal layout format is different. When you create a new document in Word, you need to decide what type of document you want to create. The Word Document type, also known as normal, is the typical document format you have always used in Word. The Word Notebook Layout is a format like a conventional paper notebook or ring binder, which makes it easier to take notes in a meeting or lecture, organize information by using tabs, use flags to highlight information, handwrite annotations, and event record and play back audio notes. The Word Publishing Layout (New!) is a format for creating desktop publishing document, such as newsletters, brochures, and flyers. You can create a new Word document using the New button on the Standard toolbar or the Project Gallery under the Blank Documents category.
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Toolbar. Click the New button drop-down on the Standard toolbar, and then select one of the following document commands:
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New Blank Document.
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New Blank Notebook Layout Document.
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New Blank Publishing Layout Document.
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Project Gallery. Click the File menu, click Project Gallery, click Blank Document from the Category list, select a Word document type, and then click Open.
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Word Document.
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Word Notebook Layout.
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Word Publishing Layout.
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A new blank document appears in the Office program window.
As your document gets longer, some of your work shifts out of sight. You can easily move any part of a document back into view. Scrolling moves the document line by line. Paging moves the document page by page. Browsing moves you through your document by the item you specify, such as to the next word, comment, picture, table, or heading. The tools described here move you around a document no matter which document view you are in.
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To scroll through a document one line at a time, click the up or down scroll arrow on the vertical scroll bar.
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To quickly scroll through a document, click and hold the up or down scroll arrow on the vertical scroll bar.
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To scroll to a specific page or heading in a document, drag the scroll box on the vertical scroll bar until the page number or heading you want appears in the yellow box.
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To page through the document one screen at a time, press Page Up or Page Down on the keyboard.
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To browse a document by page, edits, headings, or other items, click the Select Browse Object button, and then click that item. If a dialog box opens, enter the name or number of the item you want to find, and then click the Previous or Next button to move from one item to the next.
You can use the navigation pane to jump to any page or heading in a document. If you have a long document, such as a manual or report, this become very useful. With the navigation pane, you can display the Document Map or the Thumbnail view to quickly jump to different parts of your document. The Document Map view displays defined headings in the document, while the Thumbnail view displays a miniature representation of document pages.
Click the Navigation button on the Standard toolbar.
Click the Display drop-down, and then select one of the following options:
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Thumbnail. Click to display miniature representations of document pages.
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Document Map. Click to display headings in the document.
To navigate to a new location in a document, do one of the following:
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Thumbnail. Click a page thumbnail.
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Document Map. Click a heading.
Click the Navigation button on the Standard toolbar again to close the navigation pane.
Did You Know?
You can change the width of the navigation pane. Drag the blue divider bar between the navigation pane and the document window to the left or right.
You can change the heading levels that appear in Document Map. In the Document Map display, Control-click in the navigation pane, and then select a Show Heading or the All command. You can also expand or collapse heading levels as needed.
Word displays the contents of a document in different ways to help you work efficiently with your content. The available views include Print Layout, Full Screen Reading, Web Layout, Outline, and Draft. You can change the window view from the View tab, or you can click a Document view button at the bottom right corner of the Word window.
Draft view displays the document as a single, long piece of “paper,” divided into pages by perforation marks. This view is fine for composition but inadequate for editing or previewing your work prior to printing or other publication.
Web Layout view displays the document as it will appear on the Web. You can save documents as HTML code to make Web content creation easy.
Outline view displays the document as an outline with headings and subheadings. When you shift to Outline view, each heading has a clickable plus or minus sign next to it to expand or collapse the content under the heading. You can drag a plus, or minus sign to move the heading and all of its associated text.
Print Layout view displays a gray gap between each page to clearly delineate where each actual page break occurs. Word displays each new document in Print Layout view by default. This view is best for previewing your work before printing, and it works well with the Zoom feature on the View tab to increase and decrease the page view size and display multiple pages of the same document simultaneously onscreen.
Notebook Layout view displays the document in a format like a conventional paper notebook or ring binder. You can take notes in a meeting or lecture, create an outline, write down your thoughts, organize information by using section tabs, use flags to highlight information, handwrite annotations, assign an Entourage task as an action item, and event record and play back audio notes. Notebook layout view uses a unique format, so it’s a good idea to use this layout from scratch. If you convert an existing document with another layout to notebook layout view, some formatting might change, including the placement of graphics.
Publishing Layout view (New!) displays the document in a specialized view for desktop publishing. In this view, you can create professional-looking newsletters, brochures, flyers, and calendars. Instead of using viewing text flowing down a page in a normal Word document, text appears in text boxes in a publication, which makes them easy to format and move around on a page. You can also use an image drop zone to quickly drag and drop pictures into a publication. You can start from an existing publication template by using the Project Gallery or create one of your own. Publishing layout view uses a unique format, so it’s a good idea to use this layout from a template or scratch. If you convert an existing document with another layout to publishing layout view, some formatting might change, including the placement of graphics.
Outline view
Notebook Layout view
Web Layout view
Print Layout view
Publishing Layout view
Notebook Layout view displays the document in a format like a conventional paper notebook or ring binder. You can take notes, create an outline, organize information by using section tabs, add drawings, pictures, and movies, and event record and play back audio notes. Notebook layout view uses a unique format, so it’s a good idea to use this layout from scratch. If you convert an existing document with another layout to notebook layout view, some formatting might change, including the placement of graphics.
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Create a new notebook. Open the Project Gallery, click the New tab, click the Word Notebook Layout icon in the Blank Document category, and then click Open; or create a new document, and then click the Notebook Layout View button.
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Convert an existing document. Open or create a document, click the Notebook Layout View button, and then click Convert. To create a new one, click Create New.
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Add a title. Type the title on the Title line at the top. To change the text to the right, click the button under it, and then click Author, Created, or Modified.
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Change the section tabs. Click the plus (+) section tab to add a new section; Control-click a tab to rename, delete, or select a new color; or drag a tab up or down to change its order.
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Change a notebook’s appearance. Click the Appearance button on the toolbar and then select an option; or click the Customize Workspace icon on the status bar to select a different background.
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Enter notes. Type text as you do in a normal document. Text automatically wraps to the next line as needed. Press Return to start a new note.
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Delete notes or objects. Select the note, and then press Delete, or use the Erase tool on the toolbar.
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Format notes. Similar to other views, you can format text by using the Font command on the Format menu or the buttons on the Font panel.
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Set indent levels. Similar to Outline view, you can indent text by using the Tab key or the Demote or Promote button on the Note Levels panel.
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Move notes around. Similar to Outline view, you can move a note using by dragging the symbol to the left or using the Move Up or Move Down button on the Note Levels panel.
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Search for text in notes. Type search text in the Quick Search box, and then press Return.
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Add images, movies, or music. Click the Insert menu, point to Picture, and then select a command, or click the Insert menu, and then click Movie. Double-click the image to adjust the wrapping style in the Layout pane.
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Add drawings. Click the Scribble button on the toolbar and then draw. To set a new pen color or line width, click the Scribble button arrow, and then select the options you want.
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Record audio. With a microphone attached to your computer, click to place the insertion point, click the Audio button on the toolbar, click the Start Recording button, and then speak into the microphone. Click the Stop button to end the recording. Click the speaker icon in the note’s margin to playback the recording.
Publishing Layout view (New!) displays the document in a specialized view for desktop publishing. In this view, you can create professional-looking newsletters, brochures, flyers, and calendars. You can start from an existing publication template by using the Project Gallery, Publication Templates tab (New!) in the Elements Gallery, or create one of your own. Publishing layout view uses a unique format, so it’s a good idea to use this layout from a template or scratch. Each publication page in Publishing Layout view contains two layers: a content layer on top and a master layer on the bottom. A content page holds unique elements, such as text and images, that you want to appear on that page, while a master page holds static elements, such as headers, footers, page numbers, and logos, that you want to appear on every page. A publication can have one master page or different master pages for even and odd pages, and a master page for the first page. Instead of using viewing text flowing down a page in a normal Word document, text appears in text boxes in a publication, which makes them easy to format and move around on a page. You can also use an image drop zone to quickly drag and drop pictures into a publication.
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Create a new blank publication. Open the Project Gallery, click the New tab, click the Word Publication Layout icon in the Blank Document category, and then click Open.
Create a new document, and then click the Publication Layout View button.
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Create a new publication from a template. Open the Project Gallery, click the New tab, select a template icon from a publication category, and then click Open.
Create a blank publication, click the Publication Templates tab in the Elements Gallery, click a category tab, and then click a template thumbnail.
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Convert an existing document. Open or create a document, click the Publishing Layout View button, and then click Convert. To create a new one, click Create New.
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View a master page. Scroll to a specific master page, click the Master Pages tab. To view other master pages, scroll using the vertical scroll bar.
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View a content page. Scroll to a specific page, click the All Contents tab. To view other pages, scroll using the vertical scroll bar.
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Insert a content page. Click the All Contents tab, display the page before where you want to insert a new page, click the Insert button arrow on the toolbar, and then click New Page.
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Insert a master page. Click the All Contents tab, display the page before where you want to insert a new master page, click the Insert button arrow on the toolbar, and then click New Master.
A new content page along with a new master page appears.
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Change master page types. Click the Master Pages tab, and then select the check boxes in the Master Pages panel you want: Different First Page, Different Odd and Even Pages, or Same As Previous.
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Delete a content page. Click the All Contents tab, display the page you want to delete, and then click the Remove button on the toolbar.
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Move a content page. Click the Navigation button on the toolbar, and then drag a thumbnail up or down in the page list.
After you create a publication (New!), you can add text boxes, drawings, lines, and other images. Each of these elements is a distinct object, which you can move around. When you create a publication from a template, the document often includes placeholders for text, pictures, and other elements, which you can use to add content, as well as resize, modify, and format. Before you can add text to a publication, you need to create a text box, which you can also link together to flow text from one box to another (known as a story) on the same or different page. A number appears in the corner of each linked box to indicate its linking order in the story. An arrow appears in the link handles to indicate the flow of text, and an overflow indicator at the bottom of the last linked text box means there is additional text for you to place.
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Add text in a template. Click the text placeholder to select the object, click the text, and then type your own text.
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Replace a picture in a template. Click the image to select it, click the Replace button on the Picture panel, select a picture, and then click Insert.
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Create a normal or vertical text box. Click the Text Box button (normal) or Vertical Text Box button on the toolbar, display the page where you want the text box, drag to create the rectangle box, and then type or paste your text into the box. Text automatically wraps as needed to fit within the text box.
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Link to a new text box. Click to select the source text box, click the box’s forward or backwards link handle, and then draw a new text box.
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Link to an existing text box. Click to select the source text box, click the Link button on the toolbar, and then click the empty text box to which you want to link.
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Break a link. Select the text box that you want to be the last link in the story, and then click the Break button on the toolbar. All boxes following the selected one will now be empty.
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Remove a link. Select the text box, and then press Delete. Only the text box is deleted. The story text remains.
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Add drawings and lines. Click the Draw Shape or Draw Line button on the toolbar, select a shape or line, and then draw it on the page.
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Group objects. Select the individual objects, click the Group button on the toolbar, and then click Group.
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Ungroup objects. Select the grouped object, click the Group button on the toolbar, and then click Ungroup.
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Arrange objects. Select one or more objects, click the Arrange button on the toolbar, and then click Bring to Front, Send to Back, Bring Forward, or Send Backward.
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Move objects. Drag it on the page. With dynamic guides on, you can align objects as you drag.
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Add static guides. Display the content or master page, point to the horizontal or vertical ruler, and then drag to place the guide. As you drag, a screentip displays the guide’s position.
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Remove static guides. Drag it off the page.
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Show or hide guides. Click the Show button on the toolbar, and then select a command: Static Guides, Dynamic Guides, or Margin Guides. Shown guides are checked, while hidden guides are unchecked.
Outlines are useful for organizing information, such as topics in an essay. An outline typically consists of main headings and subheadings. You can create an outline from scratch in Outline view or change a bulleted or numbered list into an outline using the bullets and numbering commands on the Outlining toolbar. In Outline view, you can use buttons in the Outlining toolbar or drag the mouse pointer to move headings and subheadings to different locations or levels.
In a new document, click the Outline View button.
Type a heading, and then press Return.
To assign a heading to a different level and apply the corresponding heading style, place the insertion point in the heading, and then click the Promote or Demote button until the heading is at the level you want, or click Promote to Heading or Promote to Body button.
To move a heading to a different location, place the insertion point in the heading, and then click the Move Up or Move Down button until the heading is moved where you want it to go.
The subordinate text under the heading moves with the heading.
To show text formatting or the first line only, click the Show Formatting or Show First Line Only button.
To show a specific level, click the Show Level button for the level you want, or click the Show All Headings button.
When you’re done, click another view button to exit Outline view.
Every document you produce and print might need a different page setup. You can achieve the look you want by printing on a standard paper size (such as letter, legal, or envelope), international standard paper sizes, or any custom size that your printer accepts. The default setting is 8.5 × 11 inches, the most common letter and copy size. You can also print several pages on one sheet. You can also select the page orientation (portrait or landscape) that best fits the entire document or any section. Portrait orients the page vertically (taller than it is wide) and landscape orients the page horizontally (wider than it is tall).
Click the File menu, and then click Page Setup.
Click the Settings drop-down, and then click Page Attributes.
Click the Format for drop-down, and then select a printer to which you want to print the document.
Click the Paper Size drop-down, and then select the paper size you want, or specify a custom size.
Select the Portrait or Landscape icon.
Specify a scale percentage for the page; the default size is 100%.
Click the Settings drop-down, and then click Microsoft Word.
Click the Apply Page Setup settings to drop-down, and then click This section, This point forward, or Whole document.
To make your changes the default settings for all new documents, click Default, and then click Yes.
Click OK.
Margins are the blank space between the edge of a page and the text. The default setting for Word documents is 1.25 inches on the left and right, and 1 inch on the top and bottom. You can use the mouse pointer to adjust margins visually for the entire document, or you can use the Page Setup dialog box to set precise measurements for an entire document or a specific section. When you shift between portrait and landscape page orientation, the margin settings automatically change. If you need additional margin space for binding pages into a book or binder, you can adjust the left or right gutter settings. Gutters allow for additional margin space so that all of the document text remains visible after binding. Unless this is your purpose, leave the default settings in place.
Click the Print Layout view button.
If necessary, click the View menu, and then click Ruler to display it.
Position the pointer over a margin boundary on the horizontal or vertical ruler.
Press and hold Option, and then click a margin boundary to display the measurements of the text and margin areas as you adjust the margins.
Drag the left, right, top, or bottom margin boundary to a new position.
Click the Format menu, and then click Document.
The Page Setup dialog box opens.
Click the Margins tab.
Type new margin measurements (in inches) in the Top, Bottom, Left, or Right boxes, and Gutter boxes.
Type new header and footer (in inches) in the Header and Footer boxes.
Click the Apply to drop-down, and then click Selected Text, This Point Forward, or Whole Document.
To make the new margin settings the default for all new Word documents, click Default, and then click Yes.
Click OK.
The first step in working with text is to highlight, or select, the text you want. Once you’ve selected it, you can copy, move, format, and delete words, sentences, and paragraphs. When you finish with or decide not to use a selection, you can click anywhere in the document to deselect the text.
Position the pointer in the word, paragraph, line, or part of the document you want to select.
Choose the method that accomplishes the selection you want to complete in the easiest way.
Refer to the table for methods to select text.
Did You Know?
AutoComplete finishes your words. As you enter common text, such as your name, months, today’s date, and common salutations and closings, Word provides the rest of the text in a ScreenTip. Press Enter to have Word complete your words.
Selecting Text
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To select |
Do this |
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A single word |
Double-click the word. |
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A single paragraph |
Triple-click a word within the paragraph. |
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A single line |
Click in the left margin next to the line. |
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Any part of a document |
Click at the beginning of the text you want to highlight, and then drag to the end of the section you want to highlight. |
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A large selection |
Click at the beginning of the text you want to highlight, and then press and hold Shift while you click at the end of the text that you want to highlight. |
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The entire document |
Triple-click in the left margin. |
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An outline heading or subheading in Outline view |
Click the bullet, plus sign, or minus sign. |
When you’re selecting, editing, proofing, and working with text, it can be useful to see the nonprinting invisible characters in a document, such as spaces, tabs, returns, and line breaks. When you’re proofing a document for incorrect punctuation, such as extra spaces between words and sentences and blank paragraph lines, it can be hard to see them without showing nonprinting characters. However, showing nonprinting characters while you write can be distracting. You can show/hide nonprinting characters by using the Show button on the Standard toolbar, which works like a toggle switch.
As you type, a red wavy line appears under words not listed in Word’s dictionary (such as misspellings or names) or duplicated words (such as the the). A green wavy underline appears under words or phrases with grammatical errors. You can correct these errors as they arise or after you finish the entire document. Before you print your final document, use the Spelling and Grammar checker to ensure that your document is error-free.
Click at the beginning of the document or select the text you want to correct.
Click the Tools menu, and then click Spelling and Grammar.
As it checks each sentence in the document, Word provides alternatives for misspelled words or problematic sentences.
To check spelling only, clear the Check grammar check box.
Choose an option:
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Click Ignore to skip the word or rule, or click Ignore All or Ignore Rule to skip every instance of the word or rule.
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Click Add to add a word to your dictionary, so it doesn’t show up as a misspelled word in the future.
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Click a suggestion, and then click Change to make a substitution or click Change All to make all substitutions.
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If no suggestion is appropriate, click in the document and edit the text yourself. Click Resume to continue.
Click OK to return to the document.
Before you can use a custom dictionary, you need to enable it first. You can enable and manage custom dictionaries by using the Custom Dictionaries dialog box. In the dialog box, you can change the language associated with a custom dictionary, create a new custom dictionary, or add or remove an existing custom dictionary. If you need to manage dictionary content, you can also change the default custom dictionary to which the spelling checker adds words, as well as add, delete, or edit words. When you use a language for the first time, Office automatically creates an exclusion dictionary. This dictionary forces the spelling checker to flag words you don’t want to use.
Click the Word menu, button, and then click Preferences.
Click the Spelling and Grammar icon.
Click Dictionaries.
Select the check box next to Custom Dictionary.
Click the Language drop-down, and then select a language for a dictionary.
Click the options you want:
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Click New to create a new dictionary.
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Click Edit to add, delete, or edit words.
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Click Add to insert an existing dictionary.
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Click Remove to delete a dictionary.
Click OK to close the Custom Dictionaries dialog box.
Click OK.
If a word doesn’t fit at the end of a line, you can set hyphenation options to hyphenate the word to display partly on one line and partly on the next line, or move the word to the beginning of the next line. You can set options to automatically or manually hyphenate words in a document, and to specify the maximum amount of space allowed between a word and the right margin without hyphenating the word. When you manually hyphenate a document, Word searches the text for words to hyphenate and asks if you want to insert a hyphen in the text. You can also manually insert an optional or nonbreaking hyphen. An optional hyphen is a hyphen that you specify where you want a word to break if it falls at the end of a line. A nonbreaking hyphen prevents a hyphenated word from breaking if it falls at the end of a line.
Click the Tools menu, and then click Hyphenation.
Select or clear the Automatically hyphenate document check box.
If you clear it, you can click Manual to check hyphenation.
Select or clear the Hyphenate words in CAPS check box.
In the Hyphenation zone box, specify the maximum amount of space between the word and the right margin you want.
Specify the limit for hyphens on consecutive lines you want.
Click OK.
AutoText stores text and graphics you want to reuse, such as a company logo, boilerplate text, or formatted table. For example, you can use AutoText to quickly insert the text To Whom It May Concern or a graphic of your signature. You can use the AutoText entries that come with Word, or create your own. You can insert an AutoText entry as you type or use the AutoText submenu on the Insert menu. If you no longer want to use an AutoText entry, you can remove it using the AutoCorrect dialog box.
When you fill a page, Word automatically inserts a page break, known as a soft page break, and starts a new page. As you add or delete text, this soft page break moves. A soft page break appears as a blue line in Draft view. To start a new page before the current one is filled, insert a hard page break that doesn’t shift as you edit text. A hard page break appears as a blue line with the text Page Break centered in Draft view.
Click where you want to insert a hard page break.
Click the Insert menu, point to Break, and then click Page Break.
To delete a page break, click the page break in Draft view, and then press the Delete key.
To move a page break, drag it to a new location in Draft view.
Did You Know?
You can opt to start a new line, but not a new paragraph. Insert a text wrapping break to force text to the next line in the same paragraph—the perfect tool to make a phrase fall on one line. Press Shift+Return where you want to insert a text wrapping break.
You can display and delete page breaks lines in Print Layout view. Click the Show button on the Standard toolbar. After you show the page break line, you can select and delete it.
When you’re creating a document, sometimes a line of text, known as a widow or orphan, in a paragraph doesn’t fit on a page and looks out of place on the next page. A widow is the last line of a paragraph printed by itself at the top of a page. An orphan is the first line of a paragraph printed by it self at the bottom of a page. You can use the Widow/Orphan Control option to automatically correct the problem. If a widow or orphan occurs, Word adjusts the paragraph to make sure at least two lines appear together on the next page. When two paragraphs need to remain grouped to maintain their impact, regardless of where the normal page break would have occurred, you can keep paragraphs together on a page or in a column. If you need to start a paragraph at the top of a page, you can automatically generate a page break before a paragraph.
Select the paragraph in which you want to control.
Click the Format menu, and then click Paragraph.
Click the Line and Page Breaks tab.
Select any of the following options:
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Select the Widow/Orphan control check box to avoid paragraphs ending with a single word on a line or a single line at the top of a page.
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Select the Keep with next check box to group paragraphs together.
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Select the Keep lines together check box to keep paragraph lines together.
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Select the Page break before check box to precede a paragraph with a page break.
Click OK.
A section is a mini-document within a document that stores margin settings, page orientation, page numbering, and so on. A section break appears as a double blue line with the text Section Break centered in Draft view. You can insert different types of section breaks depending on your needs. You can insert a section break with a new page, at the current location, or at the next even or odd page. After you create a section within a document, you can change margin and layout options for one or more sections.
Click where you want to insert a section break.
Click the Insert menu, point to Break, and then select the type of section break you want:
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Section Break (Next Page). Starts the section on a new page.
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Section Break (Continuous). Starts the section wherever the point is located.
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Section Break (Even Page). Starts the section on the next even-numbered page.
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Section Break (Odd Page). Starts the section on the next odd-numbered page.
To delete a section break, click the section break in Draft view, and then press Delete.
Newspaper-style columns can give newsletters and brochures a more polished look. You can format an entire document, selected text, or individual sections into columns. You can create one, two, or three columns of equal size. You can also create two columns and have one column wider than the other. Word fills one column with text before the other, unless you insert a column break. Column breaks are used in two-column layouts to move the text after the insertion point to the top of the following column. You can also display a vertical line between the columns. To view the columns side by side, switch to print layout view.
Select the text you want to arrange in columns.
Click the Columns button on the Standard toolbar.
Select the number of columns you want.
Did You Know?
You can remove columns quickly. Select the columns, click the Columns button on the Standard toolbar, and then click the first column.
You can align text in a column. Click the Align Left, Center, Align Right, or Justify button on the Alignment and Spacing panel on the Formatting Palette tab to align paragraphs in columns.
Click in the columns you want to modify.
Click the Format menu, and then click Columns.
Click a column preset format.
If necessary, enter the number of columns you want.
Enter the width and spacing you want for each column.
To place a vertical line between columns, select the Line between check box.
Click the Apply to drop-down, and then select an option.
Click OK.
Most books, including this one, use headers and footers to help you keep track of where you are. A header is text printed in the top margin of every page within a document. Footer text is printed in the bottom margin. Commonly used headers and footers contain your name, the document title, the filename, the print date, and page numbers. If you divide your document into sections, you can create different headers and footers for each section. Word makes it easy to add headers and footers to any document using Document Elements (New!).
Click the Document Elements tab in the Elements Gallery.
Click the Header or Footer tab.
Click the Insert as drop-down, and then click Odd Pages, Even Pages, or All Pages.
Click the style you want from the gallery to apply it to the document.
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Click the scroll up or down arrows to see additional styles.
To edit a header or footer, double-click it.
Click the header or footer box, and then type the text you want. Edit and format header or footer text as usual.
To insert common items in a header or footer, click the Insert menu, and then select a command (Page Numbers, Date and Time, or Picture).
When you’re done, click the Close button on the header or footer.
Double-click a header or footer.
The Header and Footer panel opens on the Formatting Palette tab on the Toolbox.
To navigate headers and footers, click any of the following buttons on the Header and Footer panel: Show Previous, Show Next, Switch Between Header and Footer, or Go To
Select any of the following options:
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Select the Different Odd & Even Pages check box to create different headers or footers for odd and even pages.
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Select the Different First Page check box to create a unique header or footer for the document’s first page.
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Select the Hide Body Text check box to hide document text.
To change header and footer position, adjust the Header from Top or Footers from Bottom settings.
When you’re done, click the Close button on the header or footer.
Did You Know?
There are default tab stops used to align header and footer text. Typically, headers and footers have two default tab stops. The first, in the middle, centers text. The second, on the far right, aligns text on the right margin. To left align text, don’t press Tab. You can add and move the tab stops as needed. In addition, you can use the alignment buttons on the Alignment and Spacing panel on the Formatting Palette tab.
Page numbers help you keep your document in order or find a topic from the table of contents. Number the entire document consecutively or each section independently; pick a numbering scheme, such as roman numerals or letters. When you insert page numbers, you can select the position and alignment of the numbers on the page. The date and time field ensures you know which printout is the latest. Word uses your computer’s internal calendar and clock as its source. You can insert the date and time for any installed language. Add page numbers and the date in a footer to conveniently keep track of your work.
Click the Insert menu, and then click Page Numbers.
Click the Position drop-down, and then select a position.
Click the Alignment drop-down, and then select an alignment.
Select the Show number on first page check box to show it, or clear it to show it on page 2.
To set or change page formatting, click Format.
Click the Number format drop-down, and then select a scheme.
Select the starting number.
Click OK.
Click OK.
Do either of the following:
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To place the date or time on every page, display or insert a header or footer.
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To insert the date or time on a single page, display the page.
Click to place the insertion point where you want to insert the date or time.
Click the Insert menu, and then click Date and Time.
To have the date or time automatically update, select the Update automatically check box.
Click the date and time format you want.
To set the current date and time (based on your computer clock) as the default, click Default, and then click Yes.
Click OK.
Did You Know?
You can remove a page number or the date and time. Double-click the header or footer, select all the text and other elements, and then press Delete.
You can quickly insert date or time numbers. Click the Insert Date or Insert Time button in the Header and Footer panel on the Formatting Palette tab.
Word comes with a host of symbols and special characters for every need. Insert just the right one to keep from compromising a document’s professional appearance with a hand-drawn arrow («) or missing mathematical symbol (å). In Word, you can insert symbols and special characters by using the Symbol command on the Insert menu or by using the Object Palette (New!) on the Toolbox, which is also available in all Office 2008 programs.
Click the document where you want to insert a symbol or character.
Click the Insert menu, and then click Symbol.
Click the Symbols tab or the Special Characters tab.
To see other symbols, click the Font drop-down, and then click a new font.
Click a symbol or character.
Click Insert.
Did You Know?
You can assign a shortcut key to insert a symbol within the document. Click the Insert menu, click Symbol, click a symbol, click Keyboard Shortcut, enter the shortcut key information requested, and then click OK.
See Also
See “Inserting Symbols” on page 53 for information on inserting symbols in all Office programs.