This recipe provides details of receipt information, lists a prerequisite, and discusses how to process standard receipts.
You should set up the Processing Option for the PO Receipt application (P4312) and also review the order activity rules for Purchase Order.
- In the Default tab, specify the type of document for inquiry. This UDC (00/DT) also indicates the origin of the transaction. Document type codes are reserved for vouchers, invoices, receipts, and time sheets, which create automatic offset entries during the post program.
- In the Default tab, specify the type of document for receipt. This UDC (00/DT) also indicates the origin of the transaction. Document type codes are reserved for vouchers, invoices, receipts, and time sheets, which create automatic offset entries during the post program.
- On the Status Default tab, set the next incoming status in the Acceptable Incoming Status Code 1 to Acceptable Incoming Status Code 4 for those orders that are eligible for receipt.
- In the Status Default tab, specify the next outgoing status in the Outgoing Status for Partial Receipts for the order that has been received partially.
- In the Status Default tab, specify the next outgoing status in the Outgoing Status for Closing for those orders that has been received completely.
- In the Status Default tab, specify the next outgoing status in the Outgoing Status for Cancelling for those orders where the order detail line has been canceled.
- The Display tab specifies how you want to release backorders, in the Sales Order Backorders. If you enter 1, the system will display the Backorder Release form. If you leave this blank, it will not display the Backorder Release form.
- On the Display tab, specify whether the system displays lot information, such as the Lot field and the Expiration Date field, in the Lot Information field. If you select 1, the system will display this information, and if you leave it blank, the system will not display the lot information.
- On the Display tab, specify whether you want to allow users to change costs. If you select 1 in the Cost Protection field, the system will disable this field. If you leave this field blank, the system will display the cost field.
- Specify the Receiving Mode that the system uses to receive detail lines, as either based on purchase order or based on item number. You can see the Receiving options in the following screenshot, and can select the correct option as per your business needs.
- On the Process tab, specify whether the system updates the supplier number in the F4102 table.
- Specify whether the system uses default lot and location information in the Purchase Order Receipts program (P4312).
- Specify whether the system automatically selects all detail lines for receipt, which prevents you from having to manually select each detail line.
- Specify whether the system enables you to enter serial number information. Note that before you enter serial number information, you should verify that you have entered Y (Yes) in the Serial Number Required Y/N field on the Item Branch Revisions form.
- Specify manual or automatic entry of quantity information. Enter 1 if you want to enter the quantity manually; leaving this blank will pick the open quantity from the purchase order.
- Specify whether to manually apply landed costs or whether the system should automatically apply landed costs. Note that you can manually apply landed costs after a receipt, via the Receipts Inquiry form, which you access through the Standalone Landed Cost program (P43214).
- Specify whether the system prints a receipt traveler document after each receipt. The system uses the version that you specified on the Versions tab.
- Specify whether the system captures supplier analysis information.
- Specify whether to activate Receipt Routing.
- Enter a code that qualifies the routing for an item and supplier combination. Examples would include specific routing types for ASNs (EDI 856 Ship Notice/Manifest transactions) and for transfers.
- Specify whether the system will price at receipt.
- Specify whether the system will continue processing a receipt if the system calculates a negative On-Hand Quantity.
- On the Tolerance tab, specify whether the system should check whether a detail line's quantity or amount exceed the tolerance percentage. To check the tolerance, you can access the Purchasing Tolerance Setup program (P4322).
- In the Tolerance tab, specify whether the system checks to determine whether a detail line's date is outside of the tolerance date range. To check the tolerance date range, you can access the Supplier/Item Relationships program (P43090).
- Specify the recipient of the e-mail that the system automatically sends when goods are received.
- Specify the recipient of the e-mail that the system automatically sends when the unit cost/lump sum changes on a purchase order detail line during receipt.
- Specify the recipient of the e-mail that the system automatically sends when the quantity on the order changes.
When you receive goods, you must verify that the details of the receipt correspond to the information on the purchase order. You must verify item numbers, quantities, units of measure, costs, and so forth. If the receipt details differ from those on the purchase order, you must adjust the purchase order detail lines to reflect the receipt. For example, if landed costs, such as delivery charges or import taxes, apply to the item's purchase price, you enter these costs for the order during the receipt process. The system also enables the pricing and re-pricing of purchase order items at receipt. Pricing and re-pricing at receipt time for matrix items and quality attributes enables you to account for price changes that must be reflected when an item is received.
When you select only one detail line on the Work With Receipts menu, the system displays all of the detail lines on the Receipt Revisions menu that meet the criteria of the mode that you have entered. For example, if you enter 1 for the receiving mode and select one detail line on the Work With Receipts form, then the system displays all of the lines for the purchase order. If you enter 2 for the receiving mode and select one detail line on the Work With Receipts form, the system displays all of the lines for the selected item. If you enter 3 for the receiving mode and select one detail line on the Work With Receipts form, then the system displays all of the lines for the general ledger account. If you enter 4 for t he receiving mode and select one detail line on the Work With Receipts form, then the system displays all of the lines for the shipment number.
If you work in an inventory environment, you can specify the warehouse location in which to store items upon receipt. If a certain location is full, you can assign items to multiple locations. If you group items by lot, you can assign items to a single lot or to multiple lots. If necessary, you can specify serial numbers for these items. If the receiving branch/plant has license plate functionality activated, you can use the processing options on the Warehouse tab, and license plate branch/plant constants, to process license plate information for adding inventory to the location.
When a direct ship order is created in Sales Order Management, the system automatically creates a corresponding purchase order. For a direct ship order, you must enter a receipt in order to update the corresponding sales order with the new status information. However, if you enter a partial receipt, the system splits the corresponding order detail lines on the direct ship sales order, and updates only the order detail line that was received.