You might enter an order for an item, but the supplier does not have the quantity available to fill the order. If the system notifies you that the item on a detail line is obsolete, you can review and select a replacement for the item.
Set up the processing options of the P4310 application in order to activate the item cross reference.
When you activate the replacement process, the system verifies that the item cross reference has been set up, and that the purchase order application processing option has been properly tuned. The item being replaced must have a stocking type of O (obsolete) in the F4101 table. The code that you enter must be a value in the UDC table (41/DT) for Cross-Reference codes. To retrieve the substitute item, the system retrieves an item's cross-reference code from the F4104 table. If more than one substitute item exists, the system displays a check mark in the row header that is located in the detail area, and in the Substitute Exists column.
The substitutes or replacements that the system displays are based on the cross-reference types from the Inventory Management system that you specify in the processing options for the Purchase Order program. You can specify whether you want to review substitute or replacement items after you enter a detail line. You can have the system replace the item number, the item description, and the cost on a detail line with that of a substitute or replacement item.