Located to the far left of the Documents tab on the Ribbon, the New Document and Upload Documents tools are frequently used tools that allow a user with sufficient permissions to create a new document using the template assigned to the document library or upload documents. The Upload Document tool was discussed in detail in the “Adding Documents to a Document Library” section and so won’t be covered in more detail in this section.
Follow these steps to use the New Document tool:
Figure 19.9. View Properties for a new document.
The document library administrator can edit the template from the Document Library Settings page, Advanced Settings link. Also, if the document library has been configured to allow management of content types by the library administrator (also available from the Document Library Settings page, Advanced Settings link), the content types available in the document library will appear in this menu.
The Upload Document tool replicates the functionality the Add Document link covered previously in this chapter with the exception that accessing the drop-down menu beneath the icon in the Documents tab of the Ribbon bar gives the option of Uploading Multiple Documents directly. If you click the Add Document link at the bottom of the page, you then have to click a second time to select Upload Multiple Documents. Although not a huge time saver, end users often appreciate tips of this nature.
Users will only be able to use tools that their permission levels allow them to use. For example, if a user with reader permissions is visiting a document library, he will not be able to click the Edit Document icon. It will be grayed out because he only has the ability to read documents in the library. However, he can still access some other tools, such as E-mail a Link, Alert Me, and Download a Copy.