One common task users often want to perform is to move messages between accounts. Assume that you have two accounts: an Exchange Server account for work and a POP3 account for personal messages. You have specified the Exchange Server mailbox as the delivery location for new mail, so all your POP3 messages go into your Exchange Server Inbox. However, you now want those messages to go into an Inbox in a local .pst file instead of your Exchange Server mailbox. In this case, it’s a simple matter to move the personal messages from the Exchange Server Inbox to the POP3 Inbox. Just create a rule that moves messages that meet the specified conditions to your POP3 Inbox.
Before you run through these steps to create a rule for moving messages based on their account, create a folder to contain the messages.
Here’s how to accomplish this:
In Outlook 2007, choose Tools, Rules And Alerts to open the Rules And Alerts dialog box.
Click New Rule, and in the Rules Wizard, select Check Messages When They Arrive and then click Next.
Select Through The Specified Account. In the rule description area, click the underlined word specified, select your POP3 account, and then click OK and Next.
Select Move It To The Specified Folder, and then click the underlined word specified in the rule description area.
Select the folder in your .pst file to which the messages should be moved, and then click OK and Next.
Specify any exceptions to the rule, and then click Next again.
Specify a name for the rule and other options as needed, and then click Finish.