Creating Other Contacts Folders

In addition to providing its default Contacts folder, Outlook 2007 allows you to use multiple contacts folders to organize your contacts easily. For example, you might use a shared contacts folder jointly with members of your workgroup for business contacts and keep your personal contacts in a separate folder. Or you might prefer to keep contact information you use infrequently in a separate folder to reduce the clutter in your main Contacts folder. The process of creating a contact entry in any contacts folder is the same regardless of the folder’s location—whether it is part of your Exchange Server account or in a personal folders (.pst) file, for example.

To create a new folder for storing contacts, follow these steps:

  1. Choose File, New, Folder, or right-click the Folder List and choose New Folder to open the Create New Folder dialog box, shown in Figure 18-5.

    Use the Create New Folder dialog box to create new Outlook 2007 folders.

    Figure 18-5. Use the Create New Folder dialog box to create new Outlook 2007 folders.

  2. In the Name box, type a name for the folder. This is the folder name that will be displayed in Outlook 2007 (in the Navigation Pane and in the Folder List, for example).

  3. Select Contact Items in the Folder Contains drop-down list.

  4. In the Select Where To Place The Folder list, select the location for the new folder.

  5. Click OK.

When you create a new contacts folder using this method, Outlook 2007 sets up the folder using default properties for permissions, rules, description, forms, and views. If you want to create a new contacts folder that uses the same custom properties as an existing folder, you can copy the folder design, as explained in the following section.

Copying the Design of a Folder

Another way to set up a new contacts folder is to copy the design of an existing contacts folder to the new one. Folder design properties include permissions, rules, description, forms, and views.

Note

You can copy a folder design as described here only for folders that are contained in an Exchange Server mailbox.

To copy the design of an existing contacts folder, follow these steps:

  1. In the Folder List, click the contacts folder to which you want to copy the folder properties.

  2. Choose File, Folder, Copy Folder Design.

  3. In the Copy Design From dialog box, shown in Figure 18-6, select the folder with the design you want to copy.

    In the Copy Design From dialog box, select the folder with the design you want to copy.

    Figure 18-6. In the Copy Design From dialog box, select the folder with the design you want to copy.

  4. In the Copy Design Of area, select the specific properties you want to copy.

  5. Click OK. An Outlook 2007 prompt warns you that the existing properties of the current folder will be replaced with properties from the source folder. Click Yes to perform the copy, or click No to cancel.

Copying a folder’s properties this way does not copy the contents of the folder—it copies only the selected properties. It is also different from copying the folder itself, which copies the contents of the folder to a new location.

Note

For more information about copying folders, see "Using and Managing Folders" in Chapter 30.

..................Content has been hidden....................

You can't read the all page of ebook, please click here login for view all page.
Reset