Running Rules Manually and in Specific Folders

Normally you use message rules to process messages when they arrive in your Inbox or are placed in the Sent Messages folder. However, you also can run rules manually at any time. Perhaps you have created a rule that you want to use periodically to clean out certain types of messages or move them to a specific folder. You don’t want the rule to operate every time you check mail; instead, you want to execute it only when you think it’s necessary. In this case, you can run the rule manually.

You might also want to run a rule manually when you need to run it in a folder other than the Inbox. For example, assume that you’ve deleted messages from a specific sender and now want to restore them, moving the messages from the Deleted Items folder back to your Inbox. In this situation, you could create the rule and then execute it manually in the Deleted Items folder.

It’s easy to run a rule manually and in a specific folder following these steps:

  1. Choose Tools, Rules And Alerts.

  2. Click Run Rules Now. Outlook 2007 displays the Run Rules Now dialog box.

  3. Select the rule that you want to run in the list, as shown in Figure 11-13. By default, Outlook 2007 will run the rule in the Inbox unless you specify otherwise. Click Browse to browse for a different folder. If you also want to run the rule in subfolders of the selected folder, select the Include Subfolders check box.

    Use the Run Rules Now dialog box to run a rule manually in a specified folder.

    Figure 11-13. Use the Run Rules Now dialog box to run a rule manually in a specified folder.

  4. In the Apply Rules To drop-down list, select the type of messages on which you want to run the rule (All Messages, Read Messages, or Unread Messages).

  5. Click Run Now to execute the rule, or click Close to cancel.

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