Replacing Text

When you need to replace a word or phrase with a different word or phrase in several places in your document, let Word do it for you. It’s a great way to use Word’s speed and power to make quick work of those tedious document-wide changes.

Replace Text

  1. On the Home tab, click the Replace button (or press Ctrl+H) to display the Find And Replace dialog box. Click the More button, if it’s displayed, to show the full dialog box.

  2. Type the text you want to find.

  3. To narrow the search, click Format, and specify the formatting of the text you’re searching for.

  4. To replace non-text items, click Special, and specify any element that’s associated with the text.

  5. Type the replacement text. Click the Format button to specify any formatting the replacement text should have. Use the Special button to specify a non-text element.

  6. Click one of the following:

    1. Replace to replace the found text and find the next instance of the search text

    2. Replace All to replace all instances of the search text with the replacement text

    3. Find Next to find the next instance of the search text without replacing it

  7. Click Close when you’ve finished.

    Replace Text

See Also

See Also

"Finding Text" on the facing page for information about broadening or narrowing a search.

Tip

Tip

If you used the Replace All button and the results aren’t quite what you expected, click the Undo button on the Quick Access toolbar. You can then try the replacement again, this time with more specific search parameters.

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