When you’ve taken the time and trouble to create a professional-looking letter or some other document for mailing, you don’t want to ruin the good impression with a handwritten envelope! Word makes it easy for you to create crisp, businesslike printed envelopes. You can easily include your return address, and, in the United States, you can add electronic postage. If you already have the mailing address in your letter, Word usually detects it and copies it to the Envelopes And Labels dialog box. You can also type the address directly in the dialog box.
On the Mailings tab, click the Envelopes button to display the Envelopes And Labels dialog box.
If a delivery address is displayed on the Envelopes tab, verify that it’s correct.
If no delivery address is shown, or if you want to use a different address, type the address. If the address is in your Microsoft Outlook Contacts list, click the Insert Address button.
Verify that the return address is correct. If you’re using an envelope with a preprinted return address, select the Omit check box so that the return address won’t be printed.
On the Envelope Options tab, specify the envelope size and the fonts and positions for the addresses.
On the Printing Options tab, specify how the envelope is to be loaded and printed. Click OK.
If you have Electronic Postage (E-Postage) software installed, select this check box to use electronic postage.
If you need to make changes to your E-Postage setup, click the E-Postage Properties button.