Sorting Your Information

Tables and lists are invaluable tools for presenting information briefly and clearly, and you can make them even more useful by organizing their contents as efficiently as possible. If you have a table or a list that you want to rearrange so that it’s presented in alphabetic or numeric order, all you need to do is tell Word to sort it for you.

Sort a Table

  1. With the insertion point anywhere in the table, on the Table Tools Layout tab, click the Sort button.

  2. In the Sort dialog box, specify whether the table will contain a header row (a row that shows the column titles).

  3. Specify the title of the column you want to use to sort the table, the type of content in the column, and whether you want the information to be sorted in ascending or descending order.

  4. If you want to conduct a second- or third-level sort, enter the criteria.

  5. Click OK.

    Sort a Table

Sort a List

  1. Select the entire list.

  2. On the Home tab, click the Sort button.

  3. In the Sort Text dialog box, specify the type of information that’s in the list, whether you want to sort by words or by paragraphs, and whether you want the information to be sorted in ascending or descending order.

  4. Click OK.

    Sort a List
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