Creating a Table of Contents

Provided your document is organized by styles or you’ve assigned outline levels to your heading paragraphs, it’s a snap to have Word create a well-organized table of contents for you. Word comes with predesigned table-of-contents layouts. The table is inserted as a field in a content control, so after you’ve created the table, you can change its layout by choosing a different design. You can also update the table if you change the content of your document.

Set the Outline Text

  1. In Outline view, scroll through the document, verifying that any paragraph you want to appear in the table of contents has a style that uses the appropriate level 1, level 2, or level 3 outline level, and that any paragraph you don’t want to include has an outline level of 4 or below or a Body Text outline level. If a paragraph you want to include doesn’t have a style with the appropriate outline level assigned to it, click in the paragraph and apply the appropriate style.

  2. If you want to include or exclude a paragraph but don’t want to change its style, click the Add Text button on the References tab, and click the outline level you want to apply.

  3. Switch to Print Layout view, and click in the document where you want the table of contents to appear.

  4. On the References tab, click the Table Of Contents button, and select the style and type of table of contents you want to insert.

  5. If you make changes to the document that affect the pagination or the heading content, click the Update Table button on the References tab.

    Set the Outline Text
    Set the Outline Text
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