Formatting E-Mail Messages

Outlook lets you format text so that it looks more attractive to you and your recipients. For example, you can apply bold, italic, underline, colors, and other rich formatting to your messages. You also can add HTML formatting to your messages, including tables, hyperlinks, heading levels, and more. Plain text messages cannot be formatted.

Use a Rich Text or HTML Message Format

  1. Create a new message, and add some text.

  2. Click the Options tab in the ribbon.

  3. Choose HTML or Rich Text from the Format group on the Ribbon.

    Use a Rich Text or HTML Message Format

Caution

Caution

If you add a hyperlink to a message, your recipient will need access to that site or document. For example, if the document you specify in the hyperlink is on the Internet, your recipient must have Internet access. Likewise, if your link is to a document you have stored locally on your hard drive, your recipient must have share privileges to that document.

Caution

Caution

Some recipients may not be able to handle rich-formatted text. In these cases, the formatted text you see in your message window will appear to your recipients as plain text or be converted to unrecognizable characters.

Tip

Tip

To add a hyperlink to an e-mail message, type the hyperlink in your message and Outlook converts it to a live link that your recipient can click. For example, you can add a hyperlink to the Microsoft Web site by typing www.microsoft.com.

Add Formatting to a Message

  1. Select the text you want to format.

  2. Click the Format Text tab on the ribbon.

  3. Click Bold in the Font group to bold the text.

  4. Click Italic to italicize the text.

  5. Click Underline to underline the text.

  6. Select a font name from the Font drop-down list to change the text font.

  7. Select a color from the Font Color drop-down list to change the text font color.

  8. Select a value from the Font Size drop-down list to change the text font size.

    Add Formatting to a Message
    Add Formatting to a Message
    Add Formatting to a Message
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