Saving Your Work

While you’re working on your document, you’ll want to save it frequently to make sure that it’s preserved for posterity—or at least until you’ve completed it, printed it, or sent it off for someone to read or comment on. After you’ve named and saved the file, the Save As dialog box won’t appear for subsequent saves.

Save the File

  1. In Word, Excel, and PowerPoint, click the Save button on the Quick Access toolbar. In Publisher, click the Save button on the Standard toolbar. In Access, the file is saved automatically when you create it; click the Save button to save individual items, such as a new table.

  2. Type a name for the file in the File Name box if you don’t want the name that the program proposes. File names can be as long as 250 characters and can include spaces, but you can’t use the / * ? < > and | characters.

  3. If you’ll always want to save the file to your default location, click Hide Folders.

  4. If you don’t want to save the file in the suggested format, select the format you want.

  5. Select this check box (if it’s available) if you want to see a preview of the file in a folder window.

  6. Click Save.

  7. Work on the file, saving your work frequently by clicking the Save button or pressing the keyboard shortcut Ctrl+S.

    Save the File

Tip

Tip

If you’re running Windows XP instead of Windows Vista, the Save As dialog box looks different from the one shown here but functions in a similar way.

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