If you’ve ever released a final version of a document, only to find that there are still revisions marked on it or that it contains information you don’t want others to see, you know that you don’t want to do that again! And if you’ve ever released a document whose wording makes you cringe because someone has edited it without your permission, you don’t want that to happen again either. Fortunately, Word provides tools to prevent these embarrassing events from happening again.
With your document completed and saved, click the Office button. On the Office menu, point to Prepare, and choose Inspect Document from the gallery to display the Document Inspector dialog box.
Clear the check boxes for the items you want to keep in the document, select the check boxes for the items you don’t want to appear in the document, and then click the Inspect button at the bottom of the dialog box.
In the Document Inspector dialog box, click the Remove All button for each type of item you want to remove. Close the dialog box when you’ve finished.
If you don’t want other people who have access to your document to edit it, open the Office menu, point to Prepare, and choose Mark As Final from the gallery. Click OK to confirm that you want to mark the document as final.
To edit a document that has been marked as Final, choose Mark As Final again from the Prepare submenu.
"Protecting a Document, Workbook, or Presentation with a Password" for information about using additional security settings to prevent changes to your document.