Copying Your Formatting

If you’ve created some formatting that you like, you can copy it and apply it to any text or paragraph that you want to have the same look. On the other hand, if you’ve created some formatting that you don’t like or that looks really weird, you can replace it with a copy of any of your good formatting.

Copy the Formatting

  1. If paragraph marks aren’t displayed in your text, click the Home tab, and then click the Show/Hide ¶ button.

  2. Select the text whose formatting you want to copy. If you want to copy paragraph formatting, make sure your selection includes the paragraph mark at the end of the paragraph.

  3. On the Home tab, click the Format Painter button.

  4. Drag the Format Painter over the selected text to apply the formatting, and then release the button.

    Copy the Formatting

Tip

Tip

To copy formatting to several locations, double-click the Format Painter button after you’ve selected your text. You can then copy the formatting to as many places as you want. When you’ve finished, press the Esc key or click the Format Painter button again.

Tip

Tip

To copy only paragraph formatting, select only the paragraph mark before you click the Format Painter button.

Caution

Caution

You can’t copy multiple types of formatting at one time. For example, in a selection where the first word is formatted in bold and the next word is in italics, only the bold formatting will be applied when you use the Format Painter.

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