If you need to take your show on the road and run your presentation on a computer other than the one on which you created it, you might find that either the show doesn’t run at all or that some of its components—the narration, the video, or the background sound—don’t work. To avoid this problem, you can create one of two packages that each contain all the files you need. The Archive package includes all the show’s PowerPoint files and any other support or linked files; the Viewer package include all the show’s files and the PowerPoint Viewer, but it saves the presentation files in the PowerPoint 97–2003 Presentation format.
With PowerPoint running and your presentation open, point to Publish on the Office menu, and, in the gallery that appears, click Package For CD to display the Package For CD dialog box.
Click to include any files that you want on the CD, including any other PowerPoint presentations.
Select the type of package you want:
The Viewer Package (and then specify the way you want the CD to play)
The Archive Package
Click either of the following:
Copy To Folder to store the files in a folder
Copy To CD to copy directly to a CD