Inserting Special Characters

With at least 101 keys at your fingertips, you’d think that every character you could possibly need would be available on your keyboard. But what about the accented characters in other languages? Different currency symbols? Mathematical symbols? You’d need a keyboard with thousands of keys!

As you can see in the illustrations, Microsoft Word, Excel, PowerPoint, Publisher, and the Outlook Editor all provide a huge assortment of symbols and special characters, as well as several ways to insert them into your documents.

Insert a Character

  1. On the Insert tab, with the insertion point located where you want to insert the symbol into your document, click the Symbol button. In Publisher, choose Symbol from the Insert menu. In Excel, PowerPoint, and Publisher, skip to step 4.

  2. In Word and Outlook, in the Symbol gallery that appears, click the character you want if it’s displayed, or click More Symbols to display the Symbol dialog box.

  3. If the symbol you want is displayed, select it, and then skip to step 7.

  4. Click Normal Text to insert a character from the font you’re currently using, or click a specific font. Click one of the symbol fonts for nonstandard characters.

  5. Select the character’s category if it’s displayed.

  6. Click the character you want to use.

  7. Click Insert. To add more characters, click in your document to activate it, click where you want to insert each special character, and then select and insert the character.

  8. To insert a typographic character or a special mark, click the Special Characters tab, and double-click the character you want to insert. Click Close after you’ve inserted the special characters and symbols you want.

    Insert a Character
    Insert a Character

Tip

Tip

The Symbol dialog box in Word and Outlook has extra features that let you assign a keyboard shortcut to the symbol and add it to the program’s AutoCorrect list.

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