Converting a Scanned Document into Text

When you scan a document, it’s saved as a picture, not as text. You can use the Optical Character Recognition (OCR) feature in Microsoft Office Document Imaging to convert the scanned image into text and then export the text into a Word document.

Convert the Image

  1. Open Microsoft Office Document Imaging from the Windows Start menu, if it isn’t already open. In the Microsoft Office Document Imaging window that appears, click the Open button, and open your scanned document’s image file.

  2. If you want to convert a single page or several pages of a multiple-page scanned document, select the page or pages in the left pane of the window. Hold down the Ctrl key and click to select multiple pages.

  3. Click the Recognize Text Using OCR button.

  4. In the Recognize Text Using OCR dialog box that appears, specify whether you want to convert the selected page(s) or all the pages of the scanned document into text, and then click OK.

  5. Click the Send Text To Word button.

  6. In the Send Text To Word dialog box that appears, specify whether you want to send the selected text, the selected page(s), or all the pages of the scanned document to the Word document.

  7. Select this check box to have pictures in the scanned document included in the Word document.

  8. Specify where you want the new Word document to be stored.

  9. Click OK, and then edit the text in the Word document that appears.

    Convert the Image
    Convert the Image

Tip

Tip

You can open any image that has been saved in the .tif file format that’s used by many different scanners and electronic fax programs. You can also open the files in the Microsoft Document Interface (MDI) format that can be created in Microsoft Office Document Imaging.

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