- 2007 Microsoft® Office System Plain & Simple
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- Acknowledgments
- 1. About This Book
- 2. Working in Office
- 3. Common Tasks in Office
- 4. Viewing and Editing Text in Word
- What’s Where in Word 2007?
- Creating a New Document
- Composing Different Types of Documents
- Word’s Views
- Reading a Document
- Editing Text
- Finding Text
- Replacing Text
- Correcting Your Spelling and Grammar
- Correcting Text Automatically
- Adding Page Numbers
- So Many Ways to Do It
- Marking and Reviewing Changes in a Document
- Comparing Documents Side by Side
- 5. Formatting in Word
- Controlling the Look: Themes, Styles, and Fonts
- Setting the Overall Look
- Formatting Text
- Using Any Style
- Changing Character Fonts
- Setting Paragraph Alignment
- Adjusting Paragraph Line Spacing
- Indenting a Paragraph
- Formatting with Tabs
- Adding Emphasis and Special Formatting
- Copying Your Formatting
- Creating a Bulleted or Numbered List
- Formatting a List
- Creating a Table from Scratch
- Using a Predesigned Table
- Creating a Table from Text
- Adding or Deleting Rows and Columns
- Formatting a Table
- Improving the Layout with Hyphenation
- Laying Out the Page
- Changing Page Orientation Within a Document
- Flowing Text into Columns
- Creating Chapters
- Wrapping Text Around a Graphic
- Creating a Running Head
- Sorting Your Information
- Reorganizing a Document
- 6. Working with Special Content in Word
- Inserting a Cover Page
- Numbering Headings
- Adding Line Numbers
- Inserting Information with Smart Tags
- Inserting an Equation
- Adding a Sidebar or a Pull Quote
- Inserting a Watermark
- Creating Footnotes and Endnotes
- Inserting a Citation
- Creating a Table of Contents
- Printing an Envelope
- Printing a Mailing Label
- Mail Merge: The Power and the Pain
- Creating a Form Letter
- Finalizing Your Document
- 7. Working in Excel
- What’s Where in Excel?
- Entering the Data
- Editing the Data
- Excel’s Eccentricities
- Using a Predefined Workbook
- Formatting Cells
- Changing the Overall Look
- Formatting Numbers
- Moving and Copying Data
- Adding and Deleting Columns and Rows
- Creating a Series
- Hiding Columns and Rows
- Formatting Cell Dimensions
- Organizing Your Worksheets
- Setting Up the Page
- Printing a Worksheet
- Adding and Viewing Comments
- 8. Analyzing and Presenting Data in Excel
- Creating a Table
- Cell References, Formulas, and Functions
- Doing the Arithmetic
- Summing the Data
- Creating a Series of Calculations
- Making Calculations with Functions
- Troubleshooting Formulas
- Sorting the Data
- Filtering the Data
- Separating Data into Columns
- Creating Subtotals
- Summarizing the Data with a PivotTable
- Displaying Relative Values
- Automatically Highlighting Certain Data
- Customizing Conditional Formatting
- The Anatomy of a Chart
- Charting Your Data
- Formatting a Chart
- Customizing a Chart
- Reviewing the Data
- 9. Creating a PowerPoint Presentation
- What’s Where in PowerPoint?
- Creating a Presentation
- Inserting a Table
- Converting Text into a SmartArt Graphic
- Converting Text into WordArt
- Including a Slide from Another Presentation
- Inserting Multimedia
- Formatting a Slide
- Animating Items on a Slide
- Customizing Your Animation
- Adding an Action to a Slide
- Editing a Presentation
- Repeating Content on Every Slide
- Adding Transition Effects to Slides
- Modifying the Default Layout
- Creating a Photo Album
- 10. Presenting a PowerPoint Slide Show
- Adding Speaker Notes
- Printing Handouts
- The Perils of Presentation
- Running a Slide Show
- Running a Slide Show with Dual Monitors
- Customizing the Presentation
- Recording a Narration
- Timing a Presentation
- Creating Different Versions of a Slide Show
- Creating a Show for Distribution
- Taking Your Show on the Road
- Using Navigation Buttons
- Creating Pictures of Your Slides
- Reviewing a Presentation
- Changing Slide-Show Settings
- 11. Working with Messages in Outlook
- What’s Where in Outlook Messages?
- Sending E-Mail
- Receiving and Reading E-Mail
- Replying to and Forwarding a Message
- Sending or Receiving a File
- Formatting E-Mail Messages
- Managing Messages
- Signing Your E-Mail
- Setting Up RSS Subscriptions
- Reading RSS Items
- Setting Up E-Mail Accounts
- E-Mailing Your Schedule
- Understanding E-Mail Encryption
- 12. Organizing with Outlook
- 13. Creating a Publication in Publisher
- What’s Where in Publisher?
- Creating a Publication from a Design
- Creating a Publication from Scratch
- Adding Text
- Flowing Text Among Text Boxes
- Tweaking Your Text
- Adding a Table
- Repeating Objects on Every Page
- Modifying a Picture
- Formatting an Object
- Adding a Design Object
- Arranging Objects on the Page
- Stacking and Grouping Objects
- Flowing Text Around an Object
- Reusing Content
- Inserting Your Business Information
- Creating a Web Site in Publisher
- Double-Checking Your Publication
- Sending a Publication as E-Mail
- Printing Your Publication
- 14. Working in Access
- What’s Where in Access?
- What is a Relational Database?
- Using an Existing Database
- Creating a Database from a Template
- Adding a Table to a Database
- Modifying a Table
- Adding Data to a Table
- Access File Formats
- Importing Data
- Exporting Data
- Defining Relationships Among Tables
- Creating a Form
- Creating a Report from the Data
- Extracting Information from a Database (Queries)
- Analyzing Data with a PivotChart
- Collecting Data Using E-Mail
- Customizing Access
- 15. Exchanging Information Among Programs
- Inserting Excel Data into a Document, Publication, or Presentation
- Inserting an Excel Chart into a Document, Publication, or Presentation
- Analyzing a Word Table in Excel
- Using Word to Prepare PowerPoint Text
- Preparing PowerPoint Handouts in Word
- Inserting a PowerPoint Slide Show into a Document, Worksheet, or Publication
- Using Publisher to Present a Word Document
- Using Word to Prepare Publisher Text
- Using Word to Present Access Data
- Analyzing Access Data in Excel
- Adding Excel Data to an Access Database
- Using Access Data in a Mail Merge
- Using Your Contacts List in a Mail Merge
- Creating PDF or XPS Documents
- Creating an Image of Your Work
- Viewing and Annotating a Scanned Image or a Fax
- Converting a Scanned Document into Text
- Scanning a Document
- Managing and Editing Your Pictures
- Linking to a File or to a Web Page
- Managing Pictures, Videos, and Sound Files
- 16. Customizing and Securing Office
- Customizing the Quick Access Toolbar
- Customizing the Window
- Customizing Your Editing
- Changing Your User Information
- Customizing the Spelling and Grammar Checkers
- Customizing Your Spelling Dictionaries
- Changing the Location and Type of Saved Files
- Safeguarding a Document
- Protecting a Document, Workbook, or Presentation with a Password
- Signing a Document or Workbook with a Visible Signature
- Signing a Document, Workbook, or Presentation with a Digital Certificate
- Controlling Macros, Add-Ins, and ActiveX Controls
- Downloading Add-Ins and Other Free Software
- Adding or Removing Office Components
- Checking the Compatibility
- Fixing Office
- About the Authors
- Choose the Right Book for You
- Index
- About the Authors
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If menus are gateways to the power of your programs, toolbars are shortcuts to the most frequently used features that you access from the menus. Stored within the menus are keyboard shortcuts that speed up your work. And there are even special context-sensitive shortcut menus that pop up right in the middle of your work when you right-click the mouse button. To make your work quick and easy in Publisher and in parts of Outlook, the menus and toolbars all use the same basic structure, with customizations for each program.
In an Office program that uses the standard menu structure, click to open the File menu.
Click a command that has a right-pointing arrow to see the contents of the submenu.
Click a menu name to open another menu, and take a look at the items listed. The icon at the left of a menu item is the toolbar button you can use to execute that command. The text at the right of the command is the keyboard shortcut for the command.
Continue exploring the different menus in this and other Office programs.
To close a menu without executing a command, click outside the menu.
- Point to a button on the toolbar and wait for a ScreenTip, showing the button’s name, to appear. Click the button to execute that action.
- If a button looks "pressed," click it again if you want to turn off that feature.
- If the toolbar shares a single line with another toolbar and is truncated—that is, part of it isn’t visible—click the right-pointing arrows to display the hidden buttons.
See Also
"Customizing the Quick Access Toolbar" for information about modifying the Quick Access toolbar in Word, Excel, PowerPoint, and Access, and in the Outlook Editor.
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