If you prefer to keep your hands on the keyboard instead of using the mouse, you can do almost everything using Office and program-specific keyboard shortcuts. By activating the command tabs and the Ribbon, you can use the displayed keys to navigate and to execute commands and activities. There are also many keyboard shortcuts you can use to execute some of the most common commands and activities.
Press and release the Alt key to display the KeyTips for access to the tabs and the Ribbon.
Type the letter for the tab you want. You can also type the letter for any item on the Quick Access toolbar or to open the Office menu.
Type the letter or the keyboard shortcut to access the item you want on the Ribbon. If a gallery or a drop-down menu appears, use the arrow keys to select the item you want, and then press Enter.
If you want to access items on the status bar, press the F6 key until an item on the status bar becomes selected. Use the arrow keys to select items on the status bar, and press Enter to execute your choice.
- Use the keyboard shortcuts shown in the table at the right to execute the action you want. Not all shortcuts are appropriate for all programs all the time.
- If you want to switch from mouse methods to keyboard methods, point to the button or other item you want to work with, and note the keyboard shortcut in the ScreenTip. Then use that keyboard shortcut.
- If you don’t see the keyboard shortcut you want in the table or in a ScreenTip, search Help for "keyboard shortcuts."
Action | Keyboard shortcut |
|---|---|
Copy and delete (cut) selected content | Ctrl+X |
Copy selected content | Ctrl+C |
Paste content | Ctrl+V |
Hide or minimize Ribbon | Ctrl+F1 |
Apply/remove bold formatting | Ctrl+B |
Apply/remove italic formatting | Ctrl+I |
Apply/remove underline formatting | Ctrl+U |
Align paragraph left | Ctrl+L |
Align paragraph center | Ctrl+E |
Align paragraph right | Ctrl+R |
Add/remove space before paragraph | Ctrl+0 (zero) |
Apply double line spacing | Ctrl+2 |
Apply single line spacing | Ctrl+1 |
Apply Normal style | Ctrl+Shift+N |
Apply Heading 1 style | Alt+Shift+1 |
Apply Heading 2 style | Alt+Shift+2 |
Apply Heading 3 style | Alt+Shift+3 |
Change case | Shift+F3 |
Undo last action | Ctrl+Z |
Redo last action | Ctrl+Y |
Open shortcut menu | Shift+F10 |
Check spelling | F7 |
Save document | Ctrl+S |
Save As | F12 |
Print (show Print dialog box) | Ctrl+P |
Open Help | F1 |