Moving and Copying Content

Office programs, and most other programs, use a tool called the Clipboard as a temporary holding area for content that you want to move or copy to another part of your document, to another document in the same program, or to a document in another program. You simply park your text on the Clipboard and then, when you’re ready, you retrieve it and "paste" it into its new location. Office programs use two different Clipboards: the Windows Clipboard, which stores the item most recently cut or copied; and the Office Clipboard, which can store as many as 24 different items, including the most recently cut or copied item. You’ll probably use the Paste button (or press Ctrl+V) when you’re pasting the last item you cut or copied, and the Windows Clipboard when you want to move several different pieces of text from one place to another.

Cut or Copy Text

  1. Select the text you want to cut or copy.

  2. Do either of the following:

    1. Click the Cut button (or press Ctrl+X) to delete the selected text and store it on the Clipboard.

    2. Click the Copy button (or press Ctrl+C) to keep the selected text where it is and place a copy on the Clipboard.

    Cut or Copy Text

See Also

See Also

"Customizing Your Editing" for information about modifying the default settings for the way items are cut and pasted in your document, and to display the Paste Options button.

Tip

Tip

You can use both the Windows Clipboard and the Office Clipboard to store items other than text, including pictures, tables, and even data from Microsoft Excel worksheets.

Tip

Tip

Although the Windows Clipboard is limited to storing only one item at a time, you can use it to transfer information among many different programs. The Office Clipboard works only with Office programs.

Paste the Cut or Copied Text

  1. Click in your document where you want to insert the text.

  2. Click the Paste button (or press Ctrl+V).

  3. If the inserted text looks strange because it doesn’t match the look (that is, the formatting) of the surrounding text, click the Paste Options button that appears and, from the menu, choose to match the destination formatting.

    Paste the Cut or Copied Text

Copy and Paste Multiple Items

  1. In Word, Excel, PowerPoint, or Access, click the Clipboard button on the Home tab. In Publisher or Outlook, choose Office Clipboard from the Edit menu. In a new Outlook message, click the Office Clipboard on the Message tab. Select and cut or copy the items you want to copy to one or more different locations in your document, or in any other Office document.

  2. If necessary, switch to the document into which you want to paste some or all of the items you cut or copied. Click where you want to insert one of the items.

  3. Click the item to be inserted. Continue inserting, cutting, and copying text as necessary.

  4. To paste all the items you copied into one location, click Paste All.

  5. Click Clear All when you no longer need any of the copied items and want to empty the Clipboard to collect and store new items.

    Copy and Paste Multiple Items
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