Scheduling a Meeting

A meeting is an activity that involves other people and sometimes resources. A resource can be a conference room, VCR, slide projector, conference call equipment, laptop computer, or other equipment. Usually a meeting involves you and at least two other people (but can certainly be just you and one other person). Outlook sends a meeting invitation to every person you designate, and they have the option of accepting or rejecting the request, or even proposing a new time for the meeting.

Create a Meeting in a Block of Time

  1. Click the Calendar icon on the Navigation Pane.

  2. Highlight a block of time on the meeting day for the meeting.

  3. Choose New Meeting Request from the Actions menu.

  4. Click To.

  5. Select attendees and resources from the Address Book, or type addresses manually.

  6. Click OK when you are done.

  7. Type a description of the meeting in the Subject box.

  8. Type the location of the meeting in the Location box.

  9. Add notes, directions, or comments for the meeting as needed.

  10. Click Send.

    Create a Meeting in a Block of Time

Specify a Meeting Date and Time Manually

  1. Create a new meeting.

  2. Add attendees, a subject, and a location for the meeting.

  3. Click the down arrow in the Start Time date field, and select the starting date.

  4. Click the down arrow in the Start Time hour field, and select the starting time of the meeting.

  5. Click the down arrow in the End Time hour field, and select the ending time of the meeting.

  6. Click Send.

    Specify a Meeting Date and Time Manually

Caution

Caution

Make sure that your attendee list has correct e-mail addresses. If you attempt to send the meeting request to someone not in one of your address books, Outlook prompts you that the person cannot be validated.

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