Archiving Configuration

The first step in configuring Lync archiving integration is enabling this feature using a Lync archiving configuration at the global, site, or pool level. This is accomplished via the Lync Server Control Panel, or the Management Shell using the Set-CsArchivingConfiguration cmdlet. There is only one global archiving configuration, which is automatically created when Lync is deployed, and is simply named Global. This Global archiving configuration contains default settings that can be changed as needed, but the Global configuration itself cannot be deleted. If additional archiving configurations are created at the pool or site level, these override the same settings that are configured at the global level for the affected users.

In addition to enabling archiving for Exchange, the archiving configuration is used to determine the type of content to archive: IM sessions, web conference sessions, or both. For example, the following procedure is used to enable archiving of IM and web conference sessions to Exchange on a global level, and to purge all archiving data after 120 days:

1. Log on to a system where the Lync administrative tools are installed using an account that is a member of the CsAdministrator group, and open the Lync Server Control Panel.

2. In the left pane, select Monitoring and Archiving, and then click the Archiving Configuration tab at the top.

3. Select the Global archiving policy, and then from the Edit drop-down menu, select Show Details.

4. At the Edit Archiving Setting–Global screen, use the drop-down menu under the Archiving setting to select Archive IM and Web Conferencing Sessions.

5. Select the options for Exchange Server Integration and Enable Purging of Archiving Data.

6. Keep the default radio button option of Purge Exported Archiving Data and Stored Archiving Data After Maximum Duration (Days), and then change the number of days to 120.

7. When finished, the configuration should appear as shown in Figure 21.6. Click Commit to save the changes to the Global archiving configuration.

Figure 21.6. Archiving to Exchange enabled at a Global level.

After archiving is enabled within Lync, the next step is dependent on whether the Lync and Exchange systems are installed in the same Active Directory forest, or separate forests. If Lync and Exchange are part of the same forest, Exchange in-place hold polices can be configured against user mailboxes to enable the archiving of Lync data to Exchange. For example, the following command is used in the Exchange Management Shell to create a mailbox search with in-place hold against a user with an Exchange 2013 mailbox:

New-MailboxSearch -Description "dross in-place hold" -Name dross -InPlaceHoldEnabled $true -SourceMailboxes dross

After this command is executed, within a few minutes the Lync 2013 User Replicator detects this change and configures Lync to begin archiving to the user’s mailbox.

If Lync and Exchange are in separate forests, the ArchivingToExchange parameter can be configured for each Lync user to determine whether archiving to Exchange will be enabled. The ArchivingToExchange parameter can be configured only from the Management Shell, using the Set-CsUser cmdlet. The following example shows the command that is used to configure a user for archiving all data to Exchange:

Set-CsUser dross -ExchangeArchivingPolicy ArchivingToExchange

After this is executed, all Lync archive data is stored in the user’s Exchange 2013 mailbox.